Smart Meetings

DECEMBER 23, 2021

We’ve all found ourselves adapting to a new world and a new travel industry, especially travel planners,” said Glynn who is outgoing president of SITE Global, the association for incentive planners. Guest safety has become a focal aspect of incentive travel planning. Listen to the whole Incentive Trends conversation on demand.

Travel 98

Travel Contracts Negotiating Hotels 98

Smart Meetings

AUGUST 11, 2023

Plus strategies for managing increased business travel costs in 2024 Business travel and event cost are not increasing as steeply as they were in 2022, but they’re still going up, according to 2024 Business Travel Forecast , a new study by CWT and Global Business Travel Association (GBTA). In 2022, air travel saw a 72.2%

Travel 98

Travel 2022 Transportation 2024 98

Smart Meetings

DECEMBER 23, 2021

We’ve all found ourselves adapting to a new world and a new travel industry, especially travel planners,” said Glynn who is outgoing president of SITE Global , the association for incentive planners. In each section, Glynn and Eidsvold offer analytical observations: Incentive travel is returning, however slowly.

Travel 98

Travel Negotiating Contracts 2022 98

Smart Meetings

APRIL 7, 2023

The good news is that travel is well positioned to withstand any downturn,” he said. Let’s take a deeper dive into why events and business travel might float above the turbulence. Travel Priorities First, some history. Business travel is not all the way back yet, so it still has an upside. There is resilience,” he said.

Travel 98

Travel Banking Hospitality 2023 98

Velvet Chainsaw

APRIL 13, 2020

In the first 90 days of resumed business travel, intimate gatherings are going to recover more quickly than mass gatherings. However, from past experience, any time that there has been a shift from a seller’s to a buyer’s market, those contracts signed during a seller’s market just flat out had to be updated. Do the Right Thing.

Contracts 397

Contracts 2009 Hotels 2020 397

Event Marketer

OCTOBER 4, 2023

We hopped on a call with Nicole Rogers, executive vp and chief sales officer for San Francisco Travel, the City and County of San Francisco’s official destination marketing organization, for a lengthy conversation about the realities the city is facing, the event business, and how the city is working to keep events and event attendees safe.

Travel 111

Travel 2026 2024 2025 111

MeetingsNet

JANUARY 8, 2019

The best way to do this is to know your legal responsibilities and liabilities and make sure the contract is suited to the type of venue, location, and event. For instance, travelers may be afraid of the Zika virus, but it won’t get you out of a contract. Tyra Hilliard, Esq., Fear does not constitute force majeure.

Contracts 65

Contracts Insurance Risk Management 2019 65

MeetingsNet

MARCH 25, 2020

Understanding things like event-insurance fine print and which areas of operation hotels get group revenue from will help planners become better at contracting and negotiating. This article from Reuters has more details on the postponement-clause fine print in those event-insurance contracts.

Contracts 72

Contracts Hotels Insurance Negotiating 72

Smart Meetings

JUNE 22, 2022

When touching down in a foreign country, the first thing many travelers do is connect to the airport’s Wi-Fi to get caught up on news, posts and messages they missed in the air. However, NordVPN , a virtual private network provider, urges travelers to think twice about cybersecurity. Disable Automatic Network Connections.

Travel 97

Travel Tourism Banking Contracts 97

Smart Meetings

NOVEMBER 23, 2021

After years of travel-banned holidays, we know you’re headed far out to your favorite corners of cities, woods and bluffs. But even with travel restrictions loosened, testing requirements and Covid-related rules still can make travel tricky. Domestic Travel Restrictions and Recommendations.

Travel 111

Travel Airlines Government Tourism 111

EventMB

JANUARY 26, 2023

Skift Take: If attendees are going to take on the challenges of traveling to your next event, they’re going to want to see more than the inside of the conference venue. Find out how the “one contract, one contact” model can simplify your planning process and help every member of your audience maximize their time on the ground.

Contracts 195

Contracts Entertainment Travel Conference 195

Canadian Special Events

DECEMBER 26, 2018

As an event planner, you need to sign a lot of contracts and let’s face it, some of them can be confusing, particularly the AV contracts. Luckily, Jon Trask breaks it down what you need to know to get through a long and complex AV contract. . Some key details within the terms of the agreement may include: Travel.

Contracts 51

Contracts Insurance Government Travel 51

Event Marketer

JULY 25, 2024

It wasn’t long ago that force majeure was commonly perceived as insignificant boilerplate language added to the end of an event contract. Court of Appeals verdict, a new precedent for event contracts may have been set, as MeetingsNet reports. Now four years later, in the wake of a U.S.

Financial 89

Financial Contracts Negotiating 2021 89

Smart Meetings

MARCH 23, 2023

McGee, senior fellow for aviation and travel, American Economic Liberties Project, told the Committee that “the nation’s airline industry is broken.” Any travel credit if accepted in lieu of a refund should never expire. The post Meeting Profs Travel Report: Can ‘Broken’ U.S. consumer.” “We Airlines Be Fixed?

Airlines 98

Airlines Travel Transportation Meetings 98

The MICE

JUNE 3, 2022

The return of incentive travel has given clients the opportunity to book these trips with confidence. What has changed since the pandemic in the way companies approach incentive travel? The biggest challenge is all the travel restrictions around the world, especially if we handle international groups. You always need a backup.

Travel 64

Travel Negotiating Sustainability Airlines 64

The Castle Group

DECEMBER 18, 2020

As appealing as those offers are, coronavirus travel restrictions are changing daily. When planning your getaway, there is so much more to think about today – from travel restrictions by state to travel safety precautions. TRAVELING DURING COVID: FIRST THINGS FIRST. Consider alternatives to travel. Air Travel.

Travel 95

Travel Airlines Hotels Tourism 95

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” From workforce shortages to inflation worries, what should event planners be looking for when it comes to 2023 contracts? On the “high” side: Larger deposits up-front for hotel contracts.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

MeetingsNet

OCTOBER 17, 2024

That’s upshot of the meetings and events cost forecast released by Maritz as part of the IMEX America edition of its industry trends report. Hotels*: Up 3%-5% Air: Up 2% F&B: Up 4% Wages for Event Staff: Up 4% 2025 Prices—total increase for meetings and events: 4.3%

2025 105

2025 Meetings 2024 Hotels 105

Velvet Chainsaw

MARCH 12, 2020

Global, national and local governments are all over the board on prescribed actions, from declaring states of emergency to barring travel. Many organizations are banning business travel altogether, with large companies mandating that employees work virtually and educational institutions closing campuses to students and staff.

Government 446

Government Social Media Contracts Travel 446

Connect Your Meetings

SEPTEMBER 12, 2019

How would you handle an unanticipated budget increase of $40,000 because the venue’s contract had fine print that dictated your client had to use the in-house preferred supplier for all breakout rooms? Being able to work with your own preferred AV supplier begins with negotiating solid and comprehensive language into the venue contract.

Contracts 41

Contracts Venues Negotiating Consulting 41

Velvet Chainsaw

AUGUST 31, 2021

Some organizations are contracting with suppliers to manage check points for proof of vaccination, enforce mask and social distancing and even employing technology solutions for contact tracing. Will we require proof of vaccination or a negative test result prior to travel? Will attendance be required or optional?

Conference 459

Conference Risk Management Contracts 2021 459

MeetingsNet

OCTOBER 23, 2023

The group transactions, aimed at in-person meetings without third-party support, will be entirely online at Events.Hilton.com and will not require a separate contract. The organizations will also earn loyalty points at the same time their travelers earn points in the Hilton Honors program.

Meetings 105

Meetings Contracts 2024 Travel 105

Event Industry News

SEPTEMBER 2, 2021

Bray Leino Events has been awarded the Event Management Services contract for the UK Pavilion at Expo 2020 Dubai, now set to take place in October 2021. Sustainability is now higher on the agenda than ever before, with 80% of the UK public concerned about climate change, and 30% minimising air travel in order to reduce carbon emissions.

Contracts 52

Contracts 2020 Sustainability 2021 52

MeetingsNet

MAY 15, 2023

Here’s a wrap-up of the latest news on airline pilot contracts, and some perspective on the possibility of a strike. A strike authorization does not mean a strike is imminent but gives the union authority to strike if contract negotiations fall through.

Airlines 122

Airlines Negotiating 2010 Meetings 122

MeetingsNet

AUGUST 17, 2023

president of Philadelphia-based Grimes Law Offices, LLC, says that it’s commonly written into meeting contracts that either party has 10 days after a natural disaster or other “act of God” incident to invoke force majeure and cancel an event. But most contracts these days are the result of compromise.” Joshua Grimes, Esq.,

Contracts 98

Contracts Negotiating Hotels Travel 98

Smart Meetings

SEPTEMBER 18, 2023

Start Early The first tip is to book early and contract early! Italy does not have a lot of large hotels so if your program requires a peak of more than 100 rooms on a five-star category I suggest anticipating as much as you can the hotel sourcing and contracting, especially if you travel on shoulder and peak seasons.

Meetings 105

Meetings Contracts Transportation Hotels 105

Smart Meetings

JULY 7, 2021

In April, Discover The Palm Beaches partnered with the Incentive Research Foundation (IRF) to host an in-person event to discuss what factors are driving buyer decisions for incentive travel. Companies looking to reinstate incentive travel also considered the industries of prospective participants in the incentive programs.

Travel 52

Travel Meetings Negotiating Contracts 52

MeetingsNet

OCTOBER 26, 2023

While associations are seeing strong attendance across most segments, planning challenges include finding available meeting space, lack of flexibility on contract terms, and attendees registering late. However, the landscape for corporate clients is distinct from association clients.

Meetings 109

Meetings 2023 2019 Contracts 109

Prestige Events Magazine

NOVEMBER 14, 2024

This suggests a greater appetite for business meetings and events travel – a positive outlook considering international delegates spend more, stay longer, and support the UK economy. Respondents are also witnessing an increase in enquiries from outside of the region in which they operate, including a rise in overseas enquiries.

Government 85

Government Contracts 2024 Sustainability 85

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations. We’ve traveled, we’ve seen what hotels are coming up, we’ve connected with the CVBs.

Negotiating 52

Negotiating Management Contracts 2028 52

Smart Meetings

DECEMBER 16, 2021

But the shaky state of the pandemic’s retirement is hardly a reason for business travel and tourism to return to lockdown. In the last two weeks, preliminary tests have taught us a few things and given insight as to what’s next for the event and travel industries. Event Cancellations and Travel.

Travel 124

Travel Tourism Government Contracts 124

Attendease

JANUARY 21, 2021

Communication from the first touchpoint must answer the questions every experienced traveler will have. Next is the Social Contract, the new Code of Conduct with the event where we agree to maintain safe distancing, wear masks and to not participate if we are feeling unwell. Shift: Revolution of Recognition and Rewards.

2021 397

2021 Food and Beverage Travel Sustainability 397

SmartMeetings

JANUARY 5, 2024

Problem clauses to consider fixing or downright excluding Sometimes, in an attempt to cover all of our bases by including every conceivable contract clause, we trap ourselves in the outfield with confusing and unenforceable language that leads only to lawsuits and court cases. Lowest Rate Every contract is a futures agreement.

Negotiating 98

Negotiating Contracts Hotels 2024 98

Smart Meetings

OCTOBER 23, 2023

A Renewed Group Focus “Just hold the contracted meetings that are on the books and minimize the cancellations that have occurred in prior years due to the pandemic, economic uncertainty and a general reluctance to hold in-person meetings,” said Dan Piotrowski, senior vice president of operations for Omni Hotels.

2024 105

2024 Meetings Contracts Hotels 105

SmartMeetings

OCTOBER 17, 2022

How can you, as a planner, structure contracts to be flexible? What can you do at the contract level to make sure that last-minute changes don’t have a negative impact on your event or your budget? Look into the history of pre/post stays with your attendees and contract accordingly. Start Sooner. Avoid the Elaborate.

Meetings 98

Meetings Contracts Hotels Travel 98

Expo Pass

JULY 2, 2024

“I would start with the major milestones and then fill in other detailed tasks.” — Heather Pilcher Assuming you have a year in advance to plan (which you won’t always), our guests recommend you start with big-ticket items like hotel contracts, catering, event registration due dates, etc. How do you manage travel logistics for large groups?

Travel 78

Travel Transportation Contracts Hotels 78

MeetingsNet

JUNE 14, 2024

Just as the 2024 hurricane season began on June 1, a few meetings-focused hotels in South Florida, both on the Atlantic and Gulf coasts, publicized promotions to the group market featuring especially favorable pricing and contract terms for meetings taking place between July and December of 2024 and July and December 2025.

2025 105

2025 Meetings 2024 Negotiating 105