Smart Meetings

FEBRUARY 7, 2022

Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. Finally, it all comes down to effective communication and negotiation to determine whether it makes sense to postpone, cancel or enforce the contract and potential litigation.

Contracts 105

Contracts Negotiating Insurance Government 105

Endless Events

MAY 30, 2018

Alternative Event Venues are a huge and growing trend this year. As an industry, we are pushing the boundaries and definition of where events can be held. But how do you find these alternative event venues? But how do you find these alternative event venues? Why venue walkthroughs are so important.

Venues 95

Venues 2018 Events Technology 95

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. The planning can begin up to a year in advance. Dive in below!

Conference 98

Conference Venues Entertainment Transportation 98

Attendease

FEBRUARY 20, 2024

Moreover, having crystal clear goals and objectives means you have a definitive blueprint to revisit if disagreements or hurdles pop up during planning. KPIs provide concrete proof of what’s working and can be used to measure success event-over-event and year-over-year.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

EventSource

MAY 26, 2023

While wedding budgets are important to have, there are some wedding items you should definitely splurge on! The Venue Your wedding venue sets the entire vibe of your big day, so it’s definitely worth being one of your wedding splurges. Read on for the top wedding splurges you shouldn’t feel guilty about!

Entertainment 103

Entertainment Negotiating Banking Venues 103

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. If you have ever tried to google WiFi Terms you will find most WiFi terminology blogs are written by engineers and the definitions can be just as confusing as the term themselves. Did attendees find dead zones in the venue? Venue Negotiations .

Negotiating 112

Negotiating Contracts Venues Wireless 112

Endless Events

APRIL 8, 2019

“There’s definitely a gap between the vendor knowledge and the client knowledge”, says Will. “Have a conversation about being open to ideas about changing and have your AV company challenge you but also at the same time as well, have that conversation about saving money from the get-go” The Power Of Negotiation.

Negotiating 119

Negotiating Education Event Tech Tech 119

GEVME

NOVEMBER 26, 2020

With regards to large events, with regards to the maximum capacity that’s allowed at venues and at stadiums, there are going to be restrictions. It’s wonderful I think, and I definitely think it is here to say, for all of us and it’s an exciting journey, as I told you it is a stressful time for all of us.

2020 156

2020 Technology Retail Negotiating 156

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. Meanwhile, venue respondents reported that important pieces get lost in endless email chains and cross-functional work can get confusing due to a lack of alignment on priorities across departments.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. Negotiation Goes A Long Way. The right services every time.

Negotiating 123

Negotiating Events Education Technology 123

Eventinterface

AUGUST 30, 2019

Finding a venue that is not only affordable but meets all your requirements can be a struggle. However, spending some time getting a venue that fills all your needs at the right price is certainly worth it. We’ve put together some of the best ways to cut event costs without compromising on event quality or success. UTILITY COSTS.

Social Media 100

Social Media Negotiating Advertising Venues 100

Eventinterface

AUGUST 30, 2019

Finding a venue that is not only affordable but meets all your requirements can be a struggle. However, spending some time getting a venue that fills all your needs at the right price is certainly worth it. We’ve put together some of the best ways to cut event costs without compromising on event quality or success. UTILITY COSTS.

Social Media 100

Social Media Negotiating Advertising Venues 100

EventUp

AUGUST 4, 2020

I try to make the most out of work trips by cramming as many hotel and venue site visits as I can into my schedule while I’m in a city. Pro tip: if your event reoccurs in a specific city each year, or if you know you do a lot of events in a specific city, spend a day after your event looking at different and possible venues!

Negotiating 105

Negotiating Venues Contracts Hotels 105

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. And, yes, these can definitely help in this post-pandemic sales world of Zoom meetings and electronic communications. source: Spotio ).

Venues 103

Venues Hospitality Contracts Events 103

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

Endless Events

FEBRUARY 5, 2020

The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. You will want to ensure the materials included will provide sufficient volume for the size of the venue. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5

Contracts 135

Contracts Speakers Negotiating Insurance 135

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. If you’re wondering how to save money on event AV, part of that means understanding what you can negotiate on. Negotiate payment terms. First in, first served!

Negotiating 81

Negotiating Contracts Wireless Events 81

SmartMeetings

JUNE 16, 2020

For those sourcing events in the short-term, distancing and Centers for Disease Control and Prevention (CDC) guidelines are being built into the RFP, and it is believed there is more room for negotiation now than in future years. These situations are being handled more on a case-by-case basis.

Meetings 123

Meetings Contracts Insurance Hotels 123

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venues 52

Venues Negotiating Contracts Travel 52

Social Tables

APRIL 22, 2019

But first, a quick definition. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. If your client tells you to secure a venue by the end of the month, you can’t wait till next month to deliver a location just because it works better with your schedule. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Hubilo Blog

OCTOBER 15, 2021

Negotiate contracts with various vendors, hotels, caterers, and speakers. After understanding the client’s needs, you need to finalize the venue and/or the virtual event platform based on the event theme, the number of attendees, and the budget. The venue should also have ample parking space based on the number of guests.

Event Planning 52

Event Planning Corporate Events Contracts Social Media 52

Endless Events

JULY 23, 2021

The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. You will want to make sure the materials included will provide sufficient volume for the size of the venue. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5

Contracts 118

Contracts Negotiating Venues Wireless 118

Eventsforce

JANUARY 14, 2021

Event design has changed, venue operations have changed and how attendees consume content has changed. Sales, Persuasion and Negotiation . We are all persuading and negotiating with each other throughout our day to day activities. In 2021 more risk taking will definitely be required. Let’s take a look. Risk Taking.

Event Planning 109

Event Planning 2021 Negotiating 2020 109

Endless Events

OCTOBER 31, 2018

Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Usually, the unions will approach the venues and say, “Hey. That’s always just something to keep in mind when you are looking at your venues, is that venue specifically a union?

Contracts 79

Contracts Negotiating Venues Education 79

SmartMeetings

MAY 7, 2020

What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that? I don’t feel that this should be a form of leverage in negotiation, but it’s a point for you to note when selecting suppliers. Most definitely. The price may go up.”.

Negotiating 107

Negotiating Speakers Tech Meetings 107

Planning Pod

SEPTEMBER 9, 2024

As an event or venue business owner, it’s essential to continuously evaluate your operations and identify areas where you can improve. Identifying pain points The first step in improving your event or venue business: identifying your pain points. Get started today! Did you have pricing issues or operational inefficiencies?

Food and Beverage 88

Food and Beverage Negotiating Sustainability Marketing 88

Endless Events

AUGUST 28, 2020

Well, there’s definitely none of that in virtual events. And with so many online experiences to choose from, if they opt for yours, then they’re definitely interested! No matter how big of a venue you would be able to snatch for your in-person event, it would never come close to the possibilities of a virtual event.

Trade Shows 111

Trade Shows Negotiating Marketing Events 111

Social Tables

DECEMBER 27, 2018

For venues and planners, that means looking into the crystal ball to get ahead of event trends and expectations. This leaves hotels and venues in a pickle, as taking these bookings could mean missing out on higher-value events later. Key Takeaway for Venues. Key Takeaway for Venues. Click To Tweet. city-block pop-ups).

2019 167

2019 Meetings Hotels Venues 167

Eventsforce

OCTOBER 14, 2019

With a wide range of easily accessible transport links, and a large choice of potential venues, it could easily be the perfect place for your next meeting. We’ve put together the key commonly asked questions below, and followed this up with a bit more information on some great Liverpool venues. How many delegates will be attending?

Venues 45

Venues Meetings Hotels Negotiating 45

Planning Pod

JULY 22, 2024

Planning Pod’s comprehensive event and venue management solution gives you the ability to create seamless touchpoints with clients and centralize communication so nothing slips through the cracks. It should be user-friendly with clear navigation, and definitely needs to be optimized for mobile devices. Learn more today!

Social Media 88

Social Media Contracts Venues Negotiating 88

The Castle Group

MARCH 2, 2021

This will depend on several circumstances, such as the speed of the vaccine rollout, safety thresholds of hosting organizations and hosting venues, and local market conditions. Vet your live venue. When sourcing an in-person meeting destination and venue, safety and security should be paramount. Photo by Uri Paz on Unsplash.

Food and Beverage 94

Food and Beverage Negotiating Hotels Event Apps 94

Event Marketer

OCTOBER 28, 2024

I definitely think this will continue in 2025. If I was to see a repeating mistake, is that event marketers and organizers are not asking valid questions when negotiating their venue contracts. Is the venue willing to lose a booking from you to hold on to that exclusivity? HOW ARE YOU BRINGING AI TO THE EVENT INDUSTRY?

Event Tech 74

Event Tech Tech 2025 Negotiating 74

Smart Meetings

JUNE 19, 2023

Many event venues offer AV and sound services included in the space rental package. However, hotel employees are only sometimes trained in AV or sound design and quotes can get muddled when negotiating what is needed and expected from the event space team. It was invigorating, timeless and set a specific definitive tone.

Contracts 98

Contracts Transportation Negotiating Events 98

Smart Meetings

MARCH 7, 2022

Offering value at each stage of the sales funnel, events offer a venue for upselling and finding new clients, cultivating and strengthening relationships with partners, customers and internal stakeholders, too. Read More : Harness the Power of Negotiation for Post-Covid Success. Time for Disruption.

Technology 105

Technology Event Technology Negotiating Events 105

SmartMeetings

APRIL 3, 2020

Overall, uniqueness and the “wow” experience were the most influential factors in planners’ selection of a venue for ancillary activities, according to the FICP’s fall survey. “As Keep in mind that negotiation doesn’t have to be about lowering the price if you can get additional services thrown into a deal. hours,” says Huggins.

Financial 95

Financial Insurance Meetings Food and Beverage 95

QC Event School

FEBRUARY 7, 2022

If this is something that interests you, then being an event planner is definitely the career for you. You’ll be working with clients, suppliers, venue staff, and all sorts of other professionals who are involved in putting on events. Hiring vendors and negotiating contracts with them on behalf of your client(s).

Negotiating 105

Negotiating Contracts Event Planning Events 105

Endless Events

FEBRUARY 6, 2019

So, that’s why these overtime rules and laws and that’s honestly part of it as well is it depends on where you’re at in the world, what venue you’re at, it may actually be legal regulations forcing you to have overtime charges. So, we’ll say, we’ll put a pin on that and come back to that later.

Contracts 105

Contracts Corporate Meetings Negotiating Venues 105