Hubilo Blog

AUGUST 30, 2018

But on the other hand, event planners sometimes are not able to pull off all the settings in the set budget which may lead to a minimization in the event ROI. Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions.

Negotiating 80

Negotiating Tech Venues Events 80

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Attendees can access all the event details at their fingertips, making it convenient to navigate and get the most out of the event. Consider the security features that are vital for your events.

Event Management 96

Event Management Management Negotiating Financial 96

Expo Pass

APRIL 3, 2019

Every session, every workshop, every discussion needs to have tangible takeaways that they can document and report back. For over three-fourths of attendees, the event they are attending is the very first professional development event they have ever attended. Do preliminary research to build the skeleton for your event.

Education 113

Education Speakers Events Negotiating 113

Planning Pod

JULY 25, 2019

Event management software solutions (especially all-in-one platforms that offer a dozen or more tools) consolidate and organize all that data into one convenient platform so you and your team know exactly where to put and find every piece of information. No more details scattered across event spreadsheets/templates , documents and post-its.

Event Management 112

Event Management Management 2019 Social Media 112

Bizzabo

JUNE 2, 2021

Curious if event planning certifications can actually help you learn more about the industry or take your career to the next level? Read about twelve of the most popular event planning certifications and event management licenses, and learn how to obtain them in order to propel your event marketing career.

Event Planning 109

Event Planning Trade Shows Government Healthcare 109

Bizzabo

MARCH 6, 2020

To do so, the legendary publisher employed 21 female photographers from different countries around the world to document girls in their communities. Two years later, The New York Times will be hosting an event as part of the WOW Festival to commemorate and discuss the #ThisIs18 project. Technology Events. Education Events.

2020 101

2020 Conference Tech Speakers 101

Cvent: Event Marketing

APRIL 11, 2019

It’s a non-negotiable. When you run multiple events throughout the year, file organization is key. Set up folders at the start of every event. By taking the time to set up a file structure, you’ll be able to find documents more quickly later on. As the event unfolds, don’t get lazy. Planners have to be organized.

Event Planning 53

Event Planning Negotiating Events Meetings 53

Capterra Event Management

APRIL 25, 2017

Luckily, I have already compiled a list of five quality event planning certification classes that will help give you the experience and credibility that you need: 1. Emory University Event Planning Certification. Topics: Event Budgeting. Event Logistics. Green” Events. Event Marketing.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

Eventtia

OCTOBER 20, 2022

Avoid any national holidays and any big events in the area (especially if you are planning an In-person event.) ( For in-person events) Select your venue. Determine your must-have needs from a venue before negotiating and committing to a venue. Develop an event master plan. Shortlist potential venue selections.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Expo Pass

JULY 2, 2024

.” — Heather Pilcher Assuming you have a year in advance to plan (which you won’t always), our guests recommend you start with big-ticket items like hotel contracts, catering, event registration due dates, etc. We loved their suggestion of using the previous year’s calendar as a starting point for your current destination event.

Travel 78

Travel Transportation Contracts Hotels 78

Planning Pod

JUNE 23, 2023

Whether you’re an event venue, a professional event organizer, or the de-facto event planner for your organization, creating the best experience for potential attendees can feel overwhelming—especially with event industry statistics suggesting that we’ll see the return of full in-person live events in the upcoming year.

Event Management 78

Event Management Management Speakers Technology 78

Endless Events

OCTOBER 25, 2022

Sure, it’s more work, but this is the key to achieving accurate, measurable results from your event. . This is the easiest way to start event branding. Your logo is non-negotiable. If you’ve gone through a few redesigns, ensure you’re pulling the right logo for this event. Put Your Logo Everywhere.

Social Media 77

Social Media Event Planning Negotiating Events 77

ePly

FEBRUARY 26, 2024

You can do this by determining your budget and assembling your event coordination team. Negotiating your vendor pricing (get everything in writing). Setting a structured timeline with non-negotiable deadlines (but be sure to include some undisclosed buffer time). Gathering and confirming your speakers, etc.

Negotiating 62

Negotiating Insurance Events Marketing 62

Planning Pod

JULY 27, 2022

Note that we will mainly discuss event sales tips here and leave topics like event marketing strategies, social media tactics and target audience outreach for other articles. A budget that fits into the price range of booking your venue and/or event services. Alignment of their needs with your offerings.

Venues 104

Venues Hospitality Contracts Events 104

Eventtia

APRIL 18, 2022

Negotiate details with the venue. A dedicated event website or a dedicated page on your company’s website that acts as an information hub for the event. Marketing plan. Develop comprehensive marketing, promotion, and publicity plans. Finalize all documents and printed materials. Post-event survey.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Research and create an event hashtag. Be active and share interesting and relevant content leading up to the event. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Research and create an event hashtag. Be active and share interesting and relevant content leading up to the event. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Eventtia

OCTOBER 9, 2023

In retail, this can also involve branded bags, stickers, or even staff uniforms tailored for the event. Construct your event marketing plan In the competitive world, spreading the word about your event effectively and on time is crucial to ensure its success. Negotiate terms. Negotiate mutually beneficial terms.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Eventtia

JANUARY 28, 2025

Eventtias analytics tools allowed Pierre Fabre to measure ROI and refine their event strategy. From simplifying registration to event marketing and data insights, Eventtia delivered results. Now you have the plan, lets get started and bring your event to life. Lets make your event shine! Ready to dive in?

Event Planning 62

Event Planning Social Media Speakers Tech 62

Planning Pod

JULY 25, 2019

Event management software solutions (especially all-in-one platforms that offer a dozen or more tools) consolidate and organize all that data into one convenient platform so you and your team know exactly where to put and find every piece of information. No more details scattered across event spreadsheets/templates , documents and post-its.

Event Management 60

Event Management Management 2019 Social Media 60

Event Philosopher

JUNE 11, 2012

We even lightly and non-contractually partnered with a company that could act as an SMMP resource for teams to leverage if they needed event venue sourcing support. A few procurement directors and event marketing directors later, we tried it again, but couldn't get any traction with leadership at all.

Management 40

Management Meetings Contracts Negotiating 40

Eventory

JANUARY 15, 2019

What does the event management budget planning process look like? Event management budget is a crucial part of the event marketing strategy as it helps to make key decisions. Therefore, you have to provide a document which form and contents should be clear and understandable for the receiver. Cash flow balance.

Event Management 73

Event Management Management Financial Events 73

Cvent: Event Marketing

JUNE 18, 2018

Meetings management programs generally feature the following components: Meeting/Event Registration: Provides visibility into all meetings or events planned throughout an organization or department. Sourcing/Procurement: Enables better negotiated rates and encourages the use of preferred suppliers.

Management 28

Management Meetings Contracts Negotiating 28

Stova

MARCH 16, 2023

If you are working with multiple stakeholders across various departments, they may not agree with conveniences versus luxury, but it is essential to your success (and sanity) that you obtain directly from the decision maker as to the non-negotiables. Negotiate favorable rates with offsite venues and vendors.

Management 40

Management 2023 Meetings Negotiating 40

Eventory

FEBRUARY 1, 2019

Internal events play a key role in building a culture within the company. Thus, information about whether they are valuable to employees or not is necessary for the organizers, as they spend 30% of the marketing budgets on the event marketing activity. Why are corporate events organized? What are event goals ?

Corporate Events 78

Corporate Events Financial Technology Events 78

TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. The Basics of Event Budgeting Crafting an event budget demands meticulous planning, attention to detail, and adaptability.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Planning Pod

MAY 3, 2017

In addition, they should be at the top of the 1-page leave-behind document you will provide to the exec (more on this later). Think of this document like a 1-page business plan that gives the highlights of your event idea. You should come up with 2-4 value proposition benefits and your entire pitch should be built around them.

Event Ideas 143

Event Ideas Food and Beverage Events Marketing 143

Planning Pod

MAY 3, 2017

In addition, they should be at the top of the 1-page leave-behind document you will provide to the exec (more on this later). Think of this document like a 1-page business plan that gives the highlights of your event idea. You should come up with 2-4 value proposition benefits and your entire pitch should be built around them.

Event Ideas 60

Event Ideas Food and Beverage Events Marketing 60

Event Marketer

APRIL 25, 2025

Serious About Sustainability Throughout the conference, speakers and attendees made it clear that sustainability isnt a buzz word or fleeting trend; its an essential piece of the event marketing puzzle that needs to be solved. We were very vocal at the negotiations that something needed to happen, something needed to exist.

2025 274

2025 Sponsorships Sustainability Trade Shows 274

Guidebook

MARCH 7, 2025

Sign a contract with your selected venue and negotiate terms early. Kickstart Branding & Marketing Choose an event name (even if its a temporary placeholder). Build a landing page or event marketing website with basic event details and a lead capture form. VIP upgrades or premium experiences.

Social Media 78

Social Media Speakers Sponsorships Contracts 78