Social Tables

AUGUST 31, 2017

Skip negotiations over event perks. Discounted food and beverage or room rates. During the early stages of the planning, both sides will waste time negotiating prices for these perks that both sides know the hotel is eventually going to offer at some discounted rate. Instead of wasting time, just skip the negotiations.

Hotels 79

Hotels Marketing Negotiating Social Media 79

ePly

AUGUST 2, 2024

A well-documented list will provide a clear picture of your financial landscape, enabling you to make strategic decisions to stay within budget. For example, a catering company might provide food at a reduced rate or a local florist might donate floral arrangements.

Food and Beverage 62

Food and Beverage Negotiating Financial Sponsorships 62

ePly

AUGUST 2, 2024

A well-documented list will provide a clear picture of your financial landscape, enabling you to make strategic decisions to stay within budget. For example, a catering company might provide food at a reduced rate or a local florist might donate floral arrangements.

Food and Beverage 62

Food and Beverage Negotiating Financial Sponsorships 62

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. After documenting these anchors, you can add in the common event timeline milestones that we’ve written about below. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

Planning Pod

JULY 9, 2021

Food-and-Beverage Management. You can quickly and easily add estimated, negotiated and actual costs, track payments and payment due dates for each line item, and view remaining amounts due. Invite your clients into their own client portal, where they can view and sign documents, make payments, manage to-do’s and more.

Food and Beverage 78

Food and Beverage Contracts Venues Management 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Event Planning BluePrint

APRIL 5, 2022

Be reasonable, but the strong negotiator. Michelle said those experiences gave her a “more holistic approach of producing with an emphasis on design, food and beverage, and service.”. Emphasize soft skills, like organization, negotiation and attention to detail. Be able to anticipate the unexpected.

Trade Shows 62

Trade Shows Food and Beverage Negotiating Social Media 62

Event Planning BluePrint

APRIL 5, 2022

Be reasonable, but the strong negotiator. Michelle said those experiences gave her a “more holistic approach of producing with an emphasis on design, food and beverage, and service.”. Emphasize soft skills, like organization, negotiation and attention to detail. Be able to anticipate the unexpected.

Trade Shows 62

Trade Shows Food and Beverage Negotiating Social Media 62

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Prepare food, drinks, entertainment content, etc.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Planning Pod

JULY 25, 2019

No more details scattered across event spreadsheets/templates , documents and post-its. Also, you should be able to brand your account and any output documents with your organization’s logo and name (some applications may even allow for white labeling). Oh, and no more lost files or emails. No more time-consuming manual processes.

Event Management 112

Event Management Management 2019 Social Media 112

Expo Pass

JULY 2, 2024

When negotiating your venue contracts, try to get free WiFi or, if not free, negotiate a more manageable price. These can include private theme park parties or unique food and wine experiences in culturally significant locations near the conference venue. Is it better to host at a convention center or hotel?

Travel 78

Travel Transportation Contracts Hotels 78

Eventtia

OCTOBER 9, 2023

Negotiate terms. Negotiate mutually beneficial terms. Document everything. Ensure that all partnership and collaboration agreements are legally documented. Finalize catering-related details Finalize your food and beverage arrangements with the caterer. Initiate conversations. Strike a fair deal.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Planning Pod

JULY 13, 2022

We had an in-house system for managing staffing and company documents. The best part was that it could all be done from a single user-friendly application that is completely integrated, making it easy to automate processes and documents and eliminating the need for re-entering information elsewhere.

Event Management 78

Event Management Management Contracts Venues 78

Planning Pod

JULY 27, 2022

Goal/objective of the event Event date/time Headcount Budget Decision timeline Catering/food-and-beverage needs Location/room/space needs (on-premise, off-premise, etc.) Create streamlined processes for signing documents and taking payments that require little effort on your end. Alignment of their needs with your offerings.

Venues 104

Venues Hospitality Contracts Events 104

Eventtia

APRIL 18, 2022

Negotiate details with the venue. Catering (food and beverages). Create a shortlist of talents you’d like at the event Contact the talents Negotiate and confirm. Create and/or acquire required documents for your whole team (including volunteers). Finalize all documents and printed materials.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Stova

MARCH 16, 2023

This is a bit of a joke, but they may very well have expectations regarding food and beverage that you may be unaware of unless you ask. Negotiate favorable rates with offsite venues and vendors. A bit of negotiation is expected both on the venue’s side and with your stakeholders. Speaking of which.

Management 40

Management 2023 Meetings Negotiating 40

Planning Pod

JULY 25, 2019

No more details scattered across event spreadsheets/templates , documents and post-its. Also, you should be able to brand your account and any output documents with your organization’s logo and name (some applications may even allow for white labeling). Oh, and no more lost files or emails. No more time-consuming manual processes.

Event Management 60

Event Management Management 2019 Social Media 60

TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. An early start means more time to shop around for bargains, establish partnerships and negotiate with vendors.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Planning Pod

MAY 3, 2017

In addition, they should be at the top of the 1-page leave-behind document you will provide to the exec (more on this later). This includes not sharing things like potential venues, speakers/performers, food-and-beverage option, etc. Think of this document like a 1-page business plan that gives the highlights of your event idea.

Event Ideas 143

Event Ideas Food and Beverage Events Marketing 143

Planning Pod

MAY 3, 2017

In addition, they should be at the top of the 1-page leave-behind document you will provide to the exec (more on this later). This includes not sharing things like potential venues, speakers/performers, food-and-beverage option, etc. Think of this document like a 1-page business plan that gives the highlights of your event idea.

Event Ideas 60

Event Ideas Food and Beverage Events Marketing 60

Guidebook

MARCH 7, 2025

Remember to factor in additional costs like food & beverage minimums, AV (audiovisual), and parking. Sign a contract with your selected venue and negotiate terms early. Begin contract negotiations and confirm key details. Research potential venues and locations, then put together a shortlist of your favorites.

Social Media 78

Social Media Speakers Sponsorships Contracts 78

MeetingsNet

MAY 22, 2017

Food and Beverage Guarantees: The Other Attrition Yes, You Do Need a Cancellation Clause Is Your Meeting Illegal, Impossible, or Impracticable? . Get the contract as a Word document and use the track-changes function. How successful have you been in negotiating your clauses into your contracts? Hilliard : Noooooo.

Contracts 41

Contracts Negotiating Food and Beverage Hotels 41