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Technology has become more and more part of the event planning landscape, whether to manage registration, event agenda, abstract, AV team, food and beverage, and more… While event planners are eager to find a tech solution that can do all under one roof, the reality is much different. What a foundational platform looks like?
Technology has become more and more part of the event planning landscape, whether to manage registration, event agenda, abstract, AV team, food and beverage, and more… While event planners are eager to find a tech solution that can do all under one roof, the reality is much different. What drives the need for all-in-one solutions?
BMW’s Road to Coachella platform, which launched in 2017, once again featured a content creation journey documented by artist and influencer partners on their way to the event in a fleet of all-electric BMWs. As part of the brand’s efforts to fight food insecurity, the space featured a “What Do You Give A Crop About?”
At a granular level, their focus will be on confirming vendors (food and beverage, lighting, A/V), working closely with the venue, and creating a production schedule for the event. Sponsorship. Sponsorships. Create a sponsorship strategy. As we mentioned before, sponsorship can make or break your event.
First thing’s first: an event proposal is a document that outlines the details of an event. But the truth is, they are two different documents. On the other hand, an event plan is a document that outlines all of the details of how you will actually execute the event once it’s been approved. What is an Event Proposal?
But there is a solution — Event sponsorships. Sponsors fund your events, offer in-kind benefits such as food, prizes, and host activities to engage your audience. But, to get the sponsorship, there is a lot you need to learn, and we will help you with that. What is event sponsorship? Food & Beverage sponsors.
At a granular level, their focus will be on confirming vendors (food and beverage, lighting, A/V), working closely with the venue, and creating a production schedule for the event. Create a sponsorship strategy. As we mentioned before, sponsorship can make or break your event. Identify your opportunity.
An event proposal can have various different purposes: securing sponsorships, getting a client as an event planner, getting buy-ins from stakeholders and higher-ups, and so on. Obviously, an event proposal is also important in securing sponsorships, which is often a crucial part of funding any event. for sponsorships.).
An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Securing Sponsorships Build a list of target sponsors you’d want to support your event.
You may want to understand the level of expertise your attendees already have on the subject and what they hope to learn from the event to help tailor your presentation or curriculum, as well as contact information to send them event updates, training documents, webinar links or event location, and optional marketing follow-ups.
This list should include everything from ticket sales and sponsorships to venue costs and marketing expenses. A well-documented list will provide a clear picture of your financial landscape, enabling you to make strategic decisions to stay within budget. This approach can significantly cut down on food expenses.
This list should include everything from ticket sales and sponsorships to venue costs and marketing expenses. A well-documented list will provide a clear picture of your financial landscape, enabling you to make strategic decisions to stay within budget. This approach can significantly cut down on food expenses.
NOTE: Even though this article is written for getting executives to sign off on your event idea, I have also used the 11 steps outlined below to successfully pitch event sponsorships or marketing partnerships to executives. This includes not sharing things like potential venues, speakers/performers, food-and-beverage option, etc.
Sending over important documentation like invoices and service agreements can be a pain. This mobile app empowers organizers to scan documents right through their phone and save as an image or PDF. This includes attendee push notifications, session management, and in-app sponsorship opportunities. Productivity Boost. What is it?
You may want to understand the level of expertise your attendees already have on the subject and what they hope to learn from the event to help tailor your presentation or curriculum, as well as contact information to send them event updates, training documents, webinar links or event location, and optional marketing follow-ups.
Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Food and Beverage Consider and confirm the event’s food and beverage needs. Sponsorships and Exhibitors Identify potential sponsors and approach them early with a strong event proposal.
Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Food and Beverage Consider and confirm the event’s food and beverage needs. Sponsorships and Exhibitors Identify potential sponsors and approach them early with a strong event proposal.
A bespoke user-friendly document, it provides more than just energy, waste and emissions data; including even information on local employment generated and the number of hot beverages sold in re-usable cups during an exhibition. Single use plastic and food waste are two of the biggest sustainability challenges at the moment.
No more details scattered across event spreadsheets/templates , documents and post-its. Also, you should be able to brand your account and any output documents with your organization’s logo and name (some applications may even allow for white labeling). Document Management. Oh, and no more lost files or emails. ClearEvent.
Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Securing event sponsorships. Take into account the different sponsorship packages and values. Underwriting.
Catering (food and beverages). Create and/or acquire required documents for your whole team (including volunteers). Sponsorship. Finalize all documents and printed materials. Sponsorship finalization. Review all underwriting details and perform final confirmation on sponsorship. Technology stack.
Increase food and beverage sales by 35%. Regardless of your festival goals, it is important to document them before you commence your planning process to ensure that everyone on the planning team has a clear idea of what they are trying to achieve this year. Reach 70% returning attendee from previous years.
Goal/objective of the event Event date/time Headcount Budget Decision timeline Catering/food-and-beverage needs Location/room/space needs (on-premise, off-premise, etc.) Create streamlined processes for signing documents and taking payments that require little effort on your end. Alignment of their needs with your offerings.
No more details scattered across event spreadsheets/templates , documents and post-its. Also, you should be able to brand your account and any output documents with your organization’s logo and name (some applications may even allow for white labeling). Document Management. Oh, and no more lost files or emails. ClearEvent.
NOTE: Even though this article is written for getting executives or top management to sign off on your event idea, I have also used the 11 steps outlined below to successfully pitch event sponsorships or marketing partnerships to executives, so feel free to adapt this list to pitching events in general. Business executives are an odd bunch.
Including photos can make the document more engaging and helps in recognizing speakers during the conference. A2Z Events integrates attendee marketing, event registration and payment systems, floor planning, sponsorship management, and attendee mobile apps into one package while easily connecting with your existing systems and databases.
Forecast potential funds coming in from ticket sales, sponsorships, merchandise, or donations to establish a baseline for your budget. Research and Negotiate with Vendors A request for proposal (RFP) is an important document used to communicate needs and expectations to vendors in order to receive a quote for the services provided.
Identify potential funding sources, including ticket sales, sponsorships, and exhibitors. Assemble Your Core Event Planning Team Define key roles and responsibilities (such as event manager, marketing lead, sponsorship coordinator, etc.). Use this 5-step guide to create a sponsorship package that attracts high-value sponsors.
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