Planning Pod

MARCH 26, 2025

These documents are your frontline defense and must be meticulously crafted to be detailed and leave no room for misinterpretation. And we would be remiss not to mention the importance of documenting everything. And at the risk of sounding like a broken record, it is crucial to document all communications related to change requests.

Contracts 78

Contracts Negotiating Consulting Financial 78

Eventinterface

OCTOBER 19, 2017

Countless multilingual business meetings, conferences and events are conducted around the world daily, the success of which largely depends on attendees understanding each other. If you are hosting a multilingual meeting, conference or event, it is important to keep in mind how critical it is to get the participants' messages across.

Meetings 113

Meetings Negotiating Social Media Conference 113

GEVME

APRIL 25, 2018

When organising a successful party or a business meeting for one of the most demanding category of event-goers, corporate staff, you need a well-laid-out plan. Discuss company improvements or project outcomes or motivate your team (business dinners or board meetings). Board meeting. How do you manage your event team?

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. See also : How to Master the Art of Negotiating.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Certified Meeting Professional , a merit one receives from completing the Convention Industry Council’s certification program for professionals in the meeting, convention and exhibition industries.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

GEVME

JANUARY 15, 2019

This allows a planner to coordinate the work of the team by streamlining all related documentation in one place, more effectively monitoring the workflow, and so much more. An attendee list is a much needed event document if you want well-structured event management. Negotiate with vendors. What is an attendees list?

Management 136

Management Event Management Negotiating Consulting 136

SmartMeetings

AUGUST 8, 2019

In a Smart Meetings exclusive webinar , Catherine Chaulet, president of Global DMC Partners, shared eight safety tips for your next intercontinental meeting. Whether you are planning a domestic or international meeting, attendee security is the top priority. Negotiate Carefully. Put Safety First.

Meetings 85

Meetings Negotiating Travel Contracts 85

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 168

Negotiating Transportation Events Contracts 168

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. An effective legal document is one that clearly outlines roles and responsibilities and keeps all parties out of court, arguing over vague wording. Always ask if the rates, F&B minimums, etc.

Contracts 98

Contracts Negotiating 2024 Hotels 98

MeetingsNet

JULY 9, 2021

How to build budgets and adapt them on the fly at a time when in-person and virtual meetings don’t yet have a clear path forward. As a result, Schwartz allowed in-person table discussions every 10 minutes while bringing remote attendees into Zoom breakout meetings so people could share their experiences related to the budgeting process.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

SmartMeetings

JANUARY 5, 2024

To Do: Instead of a general, sweeping clause, negotiate what steps will be taken to keep information secure, such as locking the door, hiring security guards, keeping attendants out of the meeting, providing shredders for documentation and education of attendees about how they treat the information shared.

Negotiating 98

Negotiating Contracts Hotels 2024 98

Social Tables

APRIL 17, 2019

In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough. of event professionals believe the seating process for groups needs to be improved.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

PCMA Convene

OCTOBER 30, 2020

Members of PCMA’s Catalyst community discuss when they might be able to invoke the force majeure clause in contracts for 2021 meetings. We’ve been told that it’s not a force majeure event until the meeting starts. Beth Martino , Senior Manager of Meetings and Events, American Association of Colleges of Osteopathic Medicine.

2021 98

2021 Meetings Contracts Hotels 98

Attendease

APRIL 4, 2024

Look for ways to develop efficient workflows, like using event plan ning templates to keep timelines, checklists, and document formats consistent across events. Use these insights to modify programming, activities, and logistics to better meet your attendees’ shifting needs. Leverage solutions that maximize dollars.

Event Management 195

Event Management Management Sustainability Corporate Events 195

Smart Meetings

OCTOBER 7, 2024

As Chief Event Strategy Officer for the American Society of Hematology (ASH), Bill Reed, FASAE, CMP brings 30,000 meeting professionals from more than 110 countries together to share research about the causes and treatments of blood disorders. He has also produced conventions in New Orleans, Atlanta and Orlando. ASH worked with the U.S.

Conference 130

Conference Airlines Government 2023 130

Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. We want to keep events alive and continue to encourage organisers to book events for the future.

Contracts 93

Contracts Negotiating Venues Management 93

Eventtia

NOVEMBER 10, 2023

This guide aims to simplify the process by offering a step-by-step framework on how to identify the event planning platform that meets your requirements. This not only saves time but also reduces the risk of errors in financial documentation. It’s essential to establish a clear and realistic software budget.

Event Management 117

Event Management Management Negotiating Financial 117

Social Tables

AUGUST 31, 2017

Some of the best sources of revenues for hotels are events, meetings, and conventions. Skip negotiations over event perks. Skip negotiations over event perks. Every time a large meeting or conference is being planned, hotels are asked for the same things: Early check-in or late checkout for guests. Click To Tweet.

Hotels 79

Hotels Marketing Negotiating Social Media 79

SmartMeetings

JUNE 13, 2020

In the latest Smart Meetings Accelerator “ Top Planner Contract Questions Answered ,” Lisa Sommer Devlin, an expert in contract law at Devlin Law Firm , answers those very questions (and more) for planners. You’re supposed to be negotiating one complete document rather than a contract and an addendum. More : J.D.

Contracts 109

Contracts Hotels Negotiating Airlines 109

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 120

Negotiating Transportation Events Contracts 120

Techsytalk

APRIL 12, 2019

Always NEGOTIATE boilerplate. Negotiate the scope, narrow it so it is fair to both sides.” “One should confirm all conversational agreements in a follow up email for clarity and documentation. . “One should confirm all conversational agreements in a follow up email for clarity and documentation.

Negotiating 95

Negotiating Contracts Consulting Speakers 95

EventUp

AUGUST 4, 2020

Be sure to know what you are taking videos/pictures of - there have been times when I’ve looked back and not known which room I was documenting! While sometimes you may get a lunch meeting out of the deal, other times the day could get away from yo u and food will become an afterthought. Also, take notes! Your Vendors.

Negotiating 105

Negotiating Contracts Venues Hotels 105

Endless Events

APRIL 9, 2021

Check out the full document to know how much you can expect to spend on each! Project Management & Strategy: Includes trainings, meetings, reviewing content, post-event debrief, and more. These basics include: Marketing & PR: Through which avenues are you promoting your event?

2021 133

2021 Entertainment Negotiating Events 133

SmartMeetings

OCTOBER 3, 2016

Cultural stereotypes and habits influence international business negotiations. Learn as much as you can about the culture of the country where you are planning your meeting in order to understand how they prefer to do business. Business Negotiations. Business negotiations usually begin with introductions.

Negotiating 69

Negotiating Contracts 2016 Events 69

Social Tables

JANUARY 17, 2018

If you don’t meet their needs, then the desired guest action is less likely to happen. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. Once the objectives are known, elements can be incorporated into the event that steer guests toward a desired action.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

Coterie Spark

MARCH 26, 2020

We don’t have all the answers, but as a global meeting and event management firm with decades of collective experience on our team, we are uniquely positioned to help. For example, we can advocate on your behalf to postpone or reschedule events and re-negotiate contracts. Book a meeting with us here. Take a deep breath.

Negotiating 59

Negotiating Contracts Events Event Management 59

Hubilo Blog

AUGUST 30, 2018

Every topic in the meetings industry have opinions, one contradicting the viewpoint of the other. Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. Lots of people can’t commit to a full day-long event and we are adapting our meetings to take this into account.

Negotiating 80

Negotiating Tech Venues Events 80

Endless Events

NOVEMBER 29, 2021

Attendees can personalize their agenda, meet in the app with video meetings, and even save the video files for review. GEVME offers 1:1 and group video meetings, an activity feed, sponsored products, and a passwordless login experience utilizing OTP (one-time pin). The Venue Map allows your guests to easily guide themselves.

2022 133

2022 2015 2011 2021 133

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. An essential document that exhibitors complete and send to the contractor, outlining all the technical equipment required for the event.

Tech 81

Tech Insurance Contracts Technology 81

GEVME

JUNE 2, 2020

They are not really able to listen to the content of the main webinar because of the meeting rooms. For every product/service the speaker sells through your event you could negotiate the commission percentage. We prepare onboarding documents for our speakers, host group or individual calls, if necessary. Speaker upsell.

Speakers 156

Speakers Tech Conference Negotiating 156

Eventtia

NOVEMBER 10, 2023

This guide aims to simplify the process by offering a step-by-step framework on how to identify the event planning platform that meets your requirements. This not only saves time but also reduces the risk of errors in financial documentation. It’s essential to establish a clear and realistic software budget.

Event Management 96

Event Management Management Negotiating Financial 96

Endless Events

MARCH 2, 2023

You’re going to go to your first ever ILEA meeting, and you’re going to be so afraid because everyone’s in their cliques,” he says. “Do She says to her younger self, “You need to negotiate. This is going to meet my needs.’ ” “Document, document, document,” says Arianna in agreeance.

Negotiating 71

Negotiating 2020 Events Conference 71

Management Events

AUGUST 5, 2024

According to Forrester, 21% of B2B buyers say their interactions with vendors are “low value” , thus highlighting the gap between buyer expectation and what salespeople deliver in sales meetings. CxO Perspective: “Meeting vendors for us is more about understanding what’s available out there.

B2B 52

B2B Negotiating Contracts Banking 52

Eventscase Blog

OCTOBER 24, 2023

Whether hosting a product launch for 300 people or an employee training for 15, their number one task is to ensure that the events run smoothly and meet the expectations of their clients. Anyone can create beautiful event websites, registrations, badges, perform check-ins, event apps, 1:1 meetings and more.

Corporate Events 97

Corporate Events Trade Shows Event Management Event Planning 97

Endless Events

APRIL 12, 2019

They will also help negotiate out any unnecessary venue fees. If they are not included you can try to negotiate this fee out before signing. #11. If the venue WiFi doesn’t fit your needs you can always negotiate to use a 3rd-Party Supplier who will be able to tailor the WiFi to exactly what you need for your event. #8.

Negotiating 118

Negotiating Venues Speakers Contracts 118