Smart Meetings

SEPTEMBER 28, 2023

Instead negotiate everything at once with the clauses that fit your needs rather than using general, boilerplate language that could just end up in litigation.” Instead, negotiate a walk clause so you are involved in deciding who is moved to another hotel and what the concession will be. Start with your must-haves upfront,” she said.

Meetings 246

Meetings Negotiating Contracts Hotels 246

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Planning Pod

MARCH 26, 2025

These documents are your frontline defense and must be meticulously crafted to be detailed and leave no room for misinterpretation. And we would be remiss not to mention the importance of documenting everything. And at the risk of sounding like a broken record, it is crucial to document all communications related to change requests.

Contracts 78

Contracts Negotiating Consulting Financial 78

Smart Meetings

MARCH 7, 2022

Read More : Harness the Power of Negotiation for Post-Covid Success. While Zoom fatigue is real and documented, we don’t hear about Netflix fatigue or ESPN fatigue. An industry pushed to the brink of collapse was able to pivot, adopting tools, skills and capabilities required to reinvent itself at a nearly breakneck pace.

Technology 264

Technology Event Technology Negotiating Events 264

GEVME

JANUARY 15, 2019

This allows a planner to coordinate the work of the team by streamlining all related documentation in one place, more effectively monitoring the workflow, and so much more. An attendee list is a much needed event document if you want well-structured event management. Negotiate with vendors. What is an attendees list?

Management 136

Management Event Management Negotiating Consulting 136

GEVME

APRIL 25, 2018

Have you ever successfully negotiated a price with an event vendor before? Would you document an event budget while considering both the expected and actual costs? To cut down on costs, consider price negotiations, ask event sponsors for some support, and recruit volunteers. At the event. Make the most of your marketing power.

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

Attendease

OCTOBER 19, 2021

It’s easier to buy in volume with everything under one roof because then you can negotiate. You can add that to your requirements gathering document also. In our recent LinkedIn Live, Lindsay shared three main influencers in the drive for all-in-one solutions: Price. Planners are often solving for price. Procurement.

Event Management 195

Event Management Management Food and Beverage Tech 195

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. They want to make their money back on their equipment in roughly three rentals, which is fine for them—but that leaves plenty of room to negotiate before signing a contract. See also : How to Master the Art of Negotiating.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 168

Negotiating Transportation Contracts Events 168

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

MeetingsNet

JULY 9, 2021

One other veteran stressed there’s a specific area where planners must maintain absolute vigilance: Who has the right to make changes on shared spreadsheets and documents? The best negotiator on your team should handle the largest budget elements that will not be simple to secure at an acceptable cost.

Negotiating 105

Negotiating Tech Sponsorships Contracts 105

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. An effective legal document is one that clearly outlines roles and responsibilities and keeps all parties out of court, arguing over vague wording. And remember, everything is open to negotiation.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Eventinterface

OCTOBER 19, 2017

All documents should be ready in all the languages needed for the meeting. Interpreters are important when you have business negotiations with international participants. They observe proper decorum and have the composure to adapt to different pressures, such as tactics, tensions and negotiation breakdown.

Meetings 113

Meetings Negotiating Social Media Conference 113

SmartMeetings

JANUARY 5, 2024

To Do: Instead of a general, sweeping clause, negotiate what steps will be taken to keep information secure, such as locking the door, hiring security guards, keeping attendants out of the meeting, providing shredders for documentation and education of attendees about how they treat the information shared.

Negotiating 98

Negotiating Contracts Hotels 2024 98

Attendease

APRIL 4, 2024

Look for ways to develop efficient workflows, like using event plan ning templates to keep timelines, checklists, and document formats consistent across events. Negotiate ongoing partnerships with venues and vendors to secure bulk discounts. Your largest conferences warrant bigger budgets than smaller meetups.

Event Management 195

Event Management Management Sustainability Corporate Events 195

Event Industry News

MARCH 16, 2020

The Meetings Industry Association (mia) has launched guidance to the sector to assist contract negotiations and to help mitigate the impact of COVID-19 on trade. We want to keep events alive and continue to encourage organisers to book events for the future.

Contracts 93

Contracts Negotiating Venues Management 93

Endless Events

JULY 26, 2019

Also, following the show in your post-event meeting document everything you can about what went well and what went wrong. This could reduce your engagement and you might be able to negotiate to have it removed from your screen. . Venue Negotiations . Just like removing AV restrictions to get the best WiFi possible negotiate!

Negotiating 112

Negotiating Contracts Venues Wireless 112

Social Tables

APRIL 17, 2019

In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough. Both planners and venues agree, the hotel contract negotiation process could be a lot better.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 120

Negotiating Transportation Contracts Events 120

Eventtia

NOVEMBER 10, 2023

This not only saves time but also reduces the risk of errors in financial documentation. Pernod Ricard’s IT team efficiently integrated, tested and deployed the event activity on join-SIP.com in a few days using Eventtia’s API documentation with minimal support. What security features are key?

Event Management 117

Event Management Management Negotiating Financial 117

Eventtia

OCTOBER 20, 2023

Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. Prioritize Expenditures Determine what elements of your event are non-negotiable and which ones can be adjusted. Approach multiple vendors.

Financial 117

Financial Negotiating Entertainment Retail 117

SmartMeetings

AUGUST 8, 2019

Negotiate Carefully. International contracts for vendors and venues could require different negotiation tactics than in the U.S. An action plan doesn’t have to be complicated; a basic document with only the necessary information will be more helpful than a complex and confusing one. is not the warm season in Australia.

Meetings 85

Meetings Negotiating Travel Contracts 85

SmartMeetings

APRIL 19, 2017

Director of Sales at a venue, usually who will be negotiating your contract with. There is a lot of technical wording in contracts, most of which will be outlined in the contract, but there are a few important terms that you might want to negotiate before the contract is in hand. Banquet Captain. Banquet Event Order (BEO).

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

Social Tables

AUGUST 31, 2017

Skip negotiations over event perks. During the early stages of the planning, both sides will waste time negotiating prices for these perks that both sides know the hotel is eventually going to offer at some discounted rate. Instead of wasting time, just skip the negotiations. Click To Tweet. Parking vouchers.

Hotels 79

Hotels Marketing Negotiating Social Media 79

EventUp

AUGUST 4, 2020

Be sure to know what you are taking videos/pictures of - there have been times when I’ve looked back and not known which room I was documenting! I personally prefer videos to capture more of the venue’s look and feel. Also, take notes! Your Vendors.

Negotiating 105

Negotiating Venues Contracts Hotels 105

Endless Events

APRIL 9, 2021

Check out the full document to know how much you can expect to spend on each! Remember that no two events are made equal, and the numbers can vary quite a bit depending on what kind of experience you’re planning and what your non-negotiables are. Includes everything from Google ads to vendor and sponsor associated costs.

2021 133

2021 Entertainment Negotiating Events 133

Techsytalk

APRIL 12, 2019

Always NEGOTIATE boilerplate. Negotiate the scope, narrow it so it is fair to both sides.” “One should confirm all conversational agreements in a follow up email for clarity and documentation. .” “One should confirm all conversational agreements in a follow up email for clarity and documentation.

Negotiating 95

Negotiating Contracts Consulting Speakers 95

SmartMeetings

OCTOBER 3, 2016

Cultural stereotypes and habits influence international business negotiations. Business Negotiations. Everyone must be present when negotiating, as individual decisions are frowned upon. In other countries (such as Germany), an autocrat who might not even be present at the negotiations could be responsible for decision-making.

Negotiating 69

Negotiating Contracts 2016 Events 69

Social Tables

JANUARY 17, 2018

Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. Your checklist is a living, breathing document, and this format encourages you to keep revisiting all aspects of the event until it is as cost-effective as possible. It isn’t just a to-do list.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

Coterie Spark

MARCH 26, 2020

For example, we can advocate on your behalf to postpone or reschedule events and re-negotiate contracts. Whatever the outcome of your risk assessment, rest assured, we are experts in our industry and can assist with finding solutions for your upcoming events. We also have multiple partnerships with companies that provide virtual meetings.

Negotiating 59

Negotiating Contracts Events Event Management 59

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. An essential document that exhibitors complete and send to the contractor, outlining all the technical equipment required for the event.

Tech 81

Tech Insurance Contracts Technology 81

GEVME

JUNE 2, 2020

For every product/service the speaker sells through your event you could negotiate the commission percentage. We prepare onboarding documents for our speakers, host group or individual calls, if necessary. Speaker upsell. A lot of revenue generation happens post-event but can still be attributed to your virtual conference.

Speakers 156

Speakers Tech Conference Negotiating 156

Hubilo Blog

AUGUST 30, 2018

Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. Minimal chance for negotiations/discounts — The most troubling thought lingering in the minds of organisers is how not to increase the spending by a single penny. . Be very specific with your requirements in the proposal.

Negotiating 80

Negotiating Tech Venues Events 80

Endless Events

MARCH 2, 2023

She says to her younger self, “You need to negotiate. Your value on the market is higher than what you’re being paid, and you need to negotiate when you accept jobs. ” “Document, document, document,” says Arianna in agreeance. Deanna adds to this tip for W-2 employees. That’s not what it’s about.

Negotiating 71

Negotiating 2020 Events Conference 71

SmartMeetings

JUNE 13, 2020

You’re supposed to be negotiating one complete document rather than a contract and an addendum. More : Lisa Sommer Devlin on Advanced Hotel Contract Negotiations. You’re not changing any real terms of the contract; you’re clarifying something that you left out. More : J.D. Devlin: Contracts Made Easy.

Contracts 109

Contracts Hotels Negotiating Airlines 109

Smart Meetings

OCTOBER 7, 2024

The Visa Plan Photo by © ASH/Zach Boyden-Holmes 2023 Even if you build the most compelling education sessions, they won’t come if they can’t get the legal documents to enter the country. ASH worked with the U.S. His team was at the gate to welcome the flight and add that personal touch.

Conference 130

Conference Airlines Government 2023 130