EventBank Insights

JANUARY 22, 2019

Follow up with your sponsors, make sure they are aware of the event updates or else they could drop this sponsorship. ? Financial status: gather all receipts, documentation, final registration data, etc. Select an ideal venue and negotiate details ? Remind early registrants of event updates via email ? 1 Week Ahead ?

Event Planning 74

Event Planning 2019 Social Media Negotiating 74

Stova

MARCH 17, 2023

The Complete Guide to Event Sponsorship Many event professionals understand the importance of putting on an event with sponsorships but still struggle with developing a strategic approach to securing sponsors. At their best, sponsorships raise the brand value of both parties and reinforce their heritage and visions for the future.

Sponsorships 40

Sponsorships 2023 Negotiating Sustainability 40

ePly

AUGUST 2, 2024

This list should include everything from ticket sales and sponsorships to venue costs and marketing expenses. A well-documented list will provide a clear picture of your financial landscape, enabling you to make strategic decisions to stay within budget. Being open to different dates and times can lead to significant cost savings.

Food and Beverage 62

Food and Beverage Negotiating Financial Sponsorships 62

ePly

AUGUST 2, 2024

This list should include everything from ticket sales and sponsorships to venue costs and marketing expenses. A well-documented list will provide a clear picture of your financial landscape, enabling you to make strategic decisions to stay within budget. Being open to different dates and times can lead to significant cost savings.

Food and Beverage 62

Food and Beverage Negotiating Financial Sponsorships 62

SmartMeetings

NOVEMBER 20, 2019

Sponsorship. More : 8 Essentials for a Killer Sponsorship Strategy. The amount of travel required, proximity to other engagements, a choice of multiple slots, the day of the week and time of the event, and the opportunity for to showcase themselves are all factors you can use to negotiate a lower rate. Here are some key steps.

Social Media 68

Social Media Sponsorships Speakers Contracts 68

Planning Pod

MAY 3, 2017

NOTE: Even though this article is written for getting executives to sign off on your event idea, I have also used the 11 steps outlined below to successfully pitch event sponsorships or marketing partnerships to executives. Think of this document like a 1-page business plan that gives the highlights of your event idea.

Event Ideas 143

Event Ideas Food and Beverage Events Marketing 143

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Securing event sponsorships.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Eventtia

APRIL 18, 2022

Negotiate details with the venue. Create a shortlist of talents you’d like at the event Contact the talents Negotiate and confirm. Create and/or acquire required documents for your whole team (including volunteers). Sponsorship. Finalize all documents and printed materials. Sponsorship finalization.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Planning Pod

JULY 25, 2019

No more details scattered across event spreadsheets/templates , documents and post-its. Also, you should be able to brand your account and any output documents with your organization’s logo and name (some applications may even allow for white labeling). Document Management. Oh, and no more lost files or emails. Calendaring.

Event Management 112

Event Management Management 2019 Social Media 112

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Sponsorships and Exhibitors Identify potential sponsors and approach them early with a strong event proposal. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Sponsorships and Exhibitors Identify potential sponsors and approach them early with a strong event proposal. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Social Tables

JUNE 29, 2023

Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. An event press release is a short document that provides essential information about the event, such as the date, time, location, purpose, and keynote speaker details.

Event Planning 78

Event Planning Social Media Advertising Banking 78

Planning Pod

JULY 27, 2022

So before you start handing out proposals like candy at Halloween, set up non-negotiable criteria that demonstrate the prospect’s viability, like: Their full participation in a qualifying call or appointment. Create streamlined processes for signing documents and taking payments that require little effort on your end.

Venues 104

Venues Hospitality Contracts Events 104

Planning Pod

JULY 25, 2019

No more details scattered across event spreadsheets/templates , documents and post-its. Also, you should be able to brand your account and any output documents with your organization’s logo and name (some applications may even allow for white labeling). Document Management. Oh, and no more lost files or emails. Calendaring.

Event Management 60

Event Management Management 2019 Social Media 60

Eventtia

JANUARY 28, 2025

Revenue Streams : Will you sell tickets, offer sponsorships or VIP packages? Seal the Deal: Negotiate win-win terms, whether its speaking fees, event exposure, or co-promotion opportunities. Document everythinggood or bad. Event Flow : Map out the agenda. Step 3: Choose the Perfect Venue The venue can make or break your event.

Event Planning 62

Event Planning Social Media Speakers Tech 62

Planning Pod

MAY 3, 2017

NOTE: Even though this article is written for getting executives or top management to sign off on your event idea, I have also used the 11 steps outlined below to successfully pitch event sponsorships or marketing partnerships to executives, so feel free to adapt this list to pitching events in general. Business executives are an odd bunch.

Event Ideas 60

Event Ideas Food and Beverage Events Marketing 60

Eventscase Blog

DECEMBER 5, 2023

Some approaches event organisers use when faced with budgets constraints is to negotiate with vendors, explore cost-effective alternatives and also consider sponsorships. Digital signage, branded mobile apps, and interactive displays create new sponsorship opportunities for brands.

Financial 52

Financial Sustainability Trade Shows Transportation 52

Eventory

FEBRUARY 1, 2019

You can go for the work trip – on the first day, there are presented reports, official documents and numbers, while the other day is intended for giving away prizes and acknowledgments. Eventory Scanner will give you hints that concern pricing of sponsorship packages and exhibitor tickets.

Corporate Events 78

Corporate Events Financial Technology Events 78

TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. Forecast potential funds coming in from ticket sales, sponsorships, merchandise, or donations to establish a baseline for your budget.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Guidebook

MARCH 7, 2025

Identify potential funding sources, including ticket sales, sponsorships, and exhibitors. Assemble Your Core Event Planning Team Define key roles and responsibilities (such as event manager, marketing lead, sponsorship coordinator, etc.). Sign a contract with your selected venue and negotiate terms early.

Social Media 78

Social Media Speakers Sponsorships Contracts 78