Guidebook

APRIL 23, 2025

Choosing the right event venue is often a balancing act that requires planners to work within certain constraints – such as budget and time – while also delivering the wow factor that attendees long for. Thats why we created this comprehensive event venue checklist with the 12 most critical venue considerations.

Venues 78

Venues Food and Beverage Contracts Insurance 78

EventSource

MARCH 24, 2025

Important aspects like booking a venue, ordering a cake, or arranging entertainment may become unavailable at the last minute. Use a party planning checklist that includes all the essential tasks, such as finalizing the guest list, securing a venue, and planning the menu. Check out awesome venue ideas here.

Entertainment 200

Entertainment Venues Social Media Financial 200

Prestige Events Magazine

MARCH 25, 2025

Consider the venue and its technological capabilities Venue selection in todays events landscape goes beyond its size and location. We have already established that budgets are tighter yet demands are rising, so finding a venue that provides robust tech support can be a game changer.

Event Planning 162

Event Planning 2025 2024 Tech 162

Attendease

AUGUST 26, 2024

Finding and booking an appropriate event venue 2. 5 Ways to Streamline Corporate Event Planning Corporate event planners have a lot on their plates—from negotiating with venues and vendors to designing memorable experiences that “wow” attendees. Creating and adhering to a realistic event budget 3.

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Corporate Events Event Planning Negotiating Trade Shows 370

EventSource

MAY 15, 2025

Marigold Moments Photography beautifully documented their emotional vows, whose cinematic style added depth to every captured moment.

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Venues Events 156

Smart Meetings

JUNE 22, 2023

This can prove to be a hassle, for the event planner who wants their request fulfilled and for the venue that’s finding difficulty in fulfilling that request. In a new study by Allseated, “ Mitigating Risks in The Change Request Process for Event Planning ,” the divide between how event venues and planners view change requests was examined.

Tech 246

Tech Venues Contracts Event Tech 246

Planning Pod

NOVEMBER 12, 2020

As a provider of venue management software ourselves, we often get asked how we compare with our competitors and what sets us apart. Which made us think that this is a question that almost everyone considering venue event management software asks at some point during their fact-finding and buying process. Sign up for a free trial.

Food and Beverage 148

Food and Beverage Management Venues 2021 148

Attendease

AUGUST 20, 2024

The executive may prioritize networking opportunities and educational sessions, while the concertgoer cares most about the lineup, venue experience, and merch. In-person events need to account for logistical details like venues, travel, accommodations, and the on-site experience.

Social Media 369

Social Media Event Management Travel Management 369

EventSource

MARCH 5, 2024

Everglow Photography expertly documented every heartfelt moment, while Eryn Shannon worked her magic on Shannon’s hair and makeup, transforming her into a vision of elegance. As the celebrations began at the stunning venue, A.B. Shannon and Antonio’s wedding was a celebration that felt straight out of a fairytale.

Hotels 296

Hotels Entertainment Venues Events 296

EventSource

JULY 2, 2024

Cathy and Jerry’s unforgettable celebration took place intertwining the timeless beauty of Graydon Hall Manor , a venue steeped in old-world charm and surrounded by picturesque landscapes.

Fashion 296

Fashion Venues Events 296

EventSource

NOVEMBER 1, 2021

It’s a good idea to break up your budget into different categories, including the venue , vendors, attire, and more. . For paper documents, scan and upload them using an app and store them with the rest of your digital files. As luck would have it, we just so happen to have a handy-dandy free budget calculator for you to use as well.

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Negotiating Contracts Financial Hotels 317

EventSource

AUGUST 15, 2024

All the beautiful pictures were captured and documented by the creative lens of Magnolia Studios – you definitely won’t want to miss these! Meticulously planned by Lustre Events , the couples’ celebration was the perfect indoor wedding with a combination of modern-day elegance and rustic detail. DJ Floh Back Product.

Venues 296

Venues Events 296

Planning Pod

NOVEMBER 19, 2020

It’s fairly common for new wedding venues to use free software like Google Docs, Excel spreadsheets, e-calendars and email plus cost-saving tools like whiteboards, paper printouts and folders while landing their first bookings and gaining a foothold in the event industry. Michelle Sanabria – Wedding Coordinator at Hidden Barn Venue.

Venues 148

Venues Management Contracts Food and Beverage 148

Planning Pod

NOVEMBER 19, 2024

From improving team efficiency to landing new clients, these designs and documents play a crucial role in the success of any event business. Site Floorplans Site floorplans go beyond architecture by providing a broader context for the event in showcasing the exterior of a venue and what surrounds it.

Venues 78

Venues Events Insurance Event Management 78

EventSource

DECEMBER 10, 2024

Vendors Featured in this Article 6 Reviews Deer Creek Ceremony Venue Biji Planners Diya Decor Alfaaz Photography Cineverse Films Zari Canada Punjabi By Nature Deejay Sparx The day began with a dreamy photo session that set the tone for the celebrations ahead.

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Events Venues 295

The Planner's Lounge

JANUARY 20, 2025

When working with clients, one of the more significant tasks you might help them with is finding the perfect venue. To help them choose the venue thats just right for them, weve put together a handy list of questions to ask potential wedding venues. General Is the venue available on the date you need it?

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Venues Insurance 2024 Consulting 52

Endless Events

FEBRUARY 24, 2021

You read it right – we’re finally tackling the topic of hybrid venues! And this, of course, includes venues! From creating broadcast studios of their own to offering monetary incentives, find out how venues are adapting to the hybrid future, and becoming hybrid venues in their own right! Source: PCMA.

Venues 143

Venues Food and Beverage Financial Hotels 143

Smart Meetings

NOVEMBER 26, 2024

In fact, she was a reviewer on the national Canadian accessibility documentation and found the requirements just weren’t cutting it. Now Sherrer is one of four partners of a large national agency producing events all over the world for 10-60,000 people and she sees how much still needs to be done.

Transportation 246

Transportation 2024 Speakers Contracts 246

Velvet Chainsaw

MARCH 15, 2021

Even the most seasoned among them are confounded with challenges on all fronts from new and changing safety protocols, exhibitor and sponsor expectations, contractual complexity and vendor/venue readiness. They are struggling, but determined to persevere.

Trade Shows 397

Trade Shows Sustainability Financial 2021 397

Prestige Events Magazine

MARCH 7, 2022

I joined the C&E team at Grosvenor House, which is a venue that personifies the glamour of events. One of my favourite experiences at the venue was at a BAFTA after-party. I was also very fortunate to be involved in the design process for ICC Wales from the outset and in 2018 took on the role of Venue Director.

2014 240

2014 Hotels Consulting Venues 240

Attendease

AUGUST 22, 2024

Incorporate this message into all of your planning documents, especially your marketing plan. With features such as a drag-and-drop email builder and the ability to clone templates, EventUp Planner makes it simple to add your organization’s logo and branded copy to all of your event documents.

Social Media 312

Social Media Advertising Retail Event Planning Tools 312

StraussCA

NOVEMBER 28, 2024

Step 1: It’s All In The Details Start planning several months in advance to ensure all logistical and content-related aspects are covered: Set a Date and Venue : Choose a date and venue that maximizes member attendance. Below is a comprehensive guide to help association volunteer leaders successfully prepare to host their first AGM.

Meetings 105

Meetings Financial Government Technology 105

Prestige Events Magazine

MAY 6, 2022

The RFP is really the linchpin in the relationship between planners and potential suppliers and is often considered the cornerstone to improving the venue sourcing process and maximising ROI. That was far from straightforward and often resulted in long email threads containing spreadsheets and word documents.

Sustainability 244

Sustainability Venues Hotels Management 244

Smart Meetings

OCTOBER 11, 2022

Once these tasks are complete, I schedule time to walk them through each document. G Suite is a one-stop-shop for my entire team—including our clients and vendors—and the fact that it’s a live document ensures everyone is well-informed and up to date on how we’re tracking against our profit goal or allowable spend in real time.

Negotiating 240

Negotiating Banking Education Contracts 240

Attendease

MAY 16, 2024

Immersive technologies like augmented reality (AR) and virtual reality (VR) are also shifting how participants experience events, taking them to whole new virtual realms beyond the event venue. These can be helpful in the planning stage when exploring venue options, picking out potential decor, documenting the set-up process, and more.

Event Planning 195

Event Planning 2024 Tech Technology 195

Smart Meetings

NOVEMBER 14, 2018

From restaurants to purpose-built event venues, all kinds of properties can be the perfect, hyper-local setting for your next great event. portfolio, this venue in Judiciary Square includes tens of thousands of artifacts that document the history and future of all types of law enforcement. It features 25,000 sq. Events @ No.

Hotels 194

Hotels Corporate Meetings Venues Technology 194

Smart Meetings

DECEMBER 11, 2018

Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Be flexible: Accommodating availability at venues could result in more money at the bottom line and access to properties you might not otherwise be able to afford. Contracting. Review accounts daily.

Food and Beverage 220

Food and Beverage Negotiating Contracts Speakers 220

GEVME

JANUARY 8, 2020

The insurance would be required for both the event organizer and the owner of the venue. . It covers any type of equipment or any other property possessions you need at the event venue. Read your policy – in some cases, your insurance can have exclusions, and you should be able to recognize such cases stated in your policy document.

Insurance 218

Insurance Event Management Events Management 218

Smart Meetings

APRIL 4, 2025

Additionally, a September 2024 survey revealed that 60% of event professionals include sustainability criteria in their request for proposals (RFPs) for venues. These findings underscore the growing emphasis on environmental considerations in venue selection and event planning within the industry.

Hotels 130

Hotels Sustainability Social Media Advertising 130

Smart Meetings

DECEMBER 8, 2023

This article, which appeared in the January 2023 issue, breaks down the NZCE Roadmap, a comprehensive document offering meeting professionals guidance in their journeys to achieving net-zero carbon emissions in their workplaces and events. You Can Go Net-Zero You want to pave the way for green meetings. You know it’s more important than ever.

2023 264

2023 Sustainability Education Meetings 264

Smart Meetings

OCTOBER 5, 2022

However, registering provides all access to webinars, on-demand videos, downloadable documents and much more.”. Event Service Professionals Association (ESPA) released a certification program that focuses on event service professionals at convention centers, hotels, CVBs and other venues.

Education 290

Education Contracts Risk Management Hotels 290

Prestige Events Magazine

MAY 11, 2023

As organisations seek to heighten their brand storytelling through new formats and forums which connect with their consumers and reach new audiences, the Design Museum has come to the fore as the go to venue for brand activations, experiential events, and exhibitions.

2022 246

2022 Social Media Events Venues 246

Unique Venues

MARCH 28, 2025

The Abraham Lincoln Presidential Library and Museum in Springfield, Illinois, is not only a rich cultural and historical hub – but also an extraordinary venue for hosting memorable events. Located in the heart of Springfield, the Library is home to an extensive collection of artifacts, documents, and exhibits.

Venues 36

Venues Marketing Transportation Education 36

Event Farm

APRIL 13, 2021

Convey a message of responsibility: we’re all in this together—attendees as well as staff on the organizer, client, venue, and contractor teams. Your venue and vendor contracts should include an indemnification clause that requires them to abide by the code of conduct and any local or state rules, regulations, and laws pertaining to COVID.

Insurance 286

Insurance Healthcare Government Venues 286

Smart Meetings

APRIL 18, 2025

Make sure youre bringing the right documents, since REAL ID rules officially kick in on May 7. Guests will have access to a 13,455-square-foot spa, multiple pools, at least four dining venues and thoughtfully designed event spaces perfect for meetings and incentives. In search of a group adventure with fresh air and stunning views?

Travel 147

Travel 2028 Airlines 2026 147

Smart Meetings

DECEMBER 21, 2023

Breaking down the company’s recent sustainability strategy International exhibition and convention center ExCel London is a carbon-neutral venue and an advocate for the path towards green meetings. soon to debut over 25,000 more—and hosting around 400 events and 4 million visitors per year, it is the largest event venue in London.

Meetings 255

Meetings 2030 Sustainability Food and Beverage 255

Eventmobi

OCTOBER 24, 2023

Keep scrolling to learn how to create a top-notch run of show document. What Is a Run of Show Document? A run of show document contains a detailed breakdown of the sequence of events. Maps: Navigational aids for bigger venues. Verify details like rental deliveries and venue setup. Which ones need a venue shuffle?

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Speakers Tech Events Venues 195