Smart Meetings

JULY 26, 2024

Transparency is an asset when negotiating with vendors Incentive packages have greatly improved over the years in both quality and customization. Using transparency in your negotiation process isn’t just appropriate, it is often expected, as many vendors offer a surprising amount of flexibility.

Food and Beverage 239

Food and Beverage Negotiating Contracts Meetings 239

Endless Events

AUGUST 22, 2018

And if you don’t understand the quote, it can be tricky to know how to negotiate on the price , or if you hold any power to negotiate whatsoever! Get started with negotiating AV prices by: Learning AV lingo. If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor.

Negotiating 209

Negotiating Contracts Transportation Events 209

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Increasing Efforts on Client Education.

Negotiating 240

Negotiating Banking Education Contracts 240

Endless Events

DECEMBER 13, 2022

Whether you opt for an in-person or hybrid event, you need the right venue to create a truly captivating experience. Newbie event planners will often pick a venue, negotiate a deal with them, and sign the venue’s provided contract. . Why should you let your venue dictate what happens at your event? Management.

Contracts 119

Contracts Venues Negotiating Sustainability 119

Smart Meetings

SEPTEMBER 1, 2022

They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns. more on average than their similarly educated and experienced non-union counterparts. Unite Here created FairHotel to assist meeting and event planners in choosing a union hotel or venue.

Hospitality 246

Hospitality Contracts Hotels 2021 246

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. They know their market inside and out—every special event venue, every caterer, and every entertainer.

Negotiating 145

Negotiating Event Planning Education Food and Beverage 145

SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues. Why should they negotiate?

Contracts 52

Contracts 2025 Negotiating Hotels 52

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Venues Negotiating Wireless 98

Smart Meetings

MARCH 7, 2022

Offering value at each stage of the sales funnel, events offer a venue for upselling and finding new clients, cultivating and strengthening relationships with partners, customers and internal stakeholders, too. Read More : Harness the Power of Negotiation for Post-Covid Success. Time for Disruption. Evolutionary Changes.

Technology 264

Technology Event Technology Negotiating Events 264

The MICE

MARCH 27, 2025

The annual conference plays a key role in AERs broader strategy: strengthening its members, fostering ongoing education, and collectively developing innovative solutions for current and future challenges. AER partnered with KLM as the main sponsor and chose modern venues that aligned perfectly with its goals. registered association).

2023 52

2023 Conference Tourism Sustainability 52

Eventmobi

MAY 23, 2024

Oftentimes, conferences include keynote speakers and workshop sessions, each designed to educate attendees. That said, conventions also aim to educate attendees via speeches, panels, and workshops. These aim to educate attendees on tech ideas and products while also encouraging networking.

Conference 292

Conference Management Speakers Event Apps 292

Connect Your Meetings

JULY 24, 2019

We all know catering can be the largest expense on the master account, but we don’t realize the several areas that can be negotiated to stretch your catering budget. This is substantially less than the 75 to 80% profit in the rooms department and is enough leeway to allow you to negotiate catering prices for your group.

Negotiating 58

Negotiating Hotels Meeting Planning Education 58

GEVME

AUGUST 15, 2019

Personalisation has taken over the world, and with the ever-increasing flow of information and education data, AI, etc., Having a skillful strategy helps to avoid overworking a week before the start of the event and becomes a negotiation advantage when talking with investors. this trend will only keep growing. The power of procurement.

2020 219

2020 2019 Negotiating Technology 219

PCMA Convene

NOVEMBER 18, 2024

When a client objects, saying that it’s too costly, Analog goes to the host venue to negotiate splitting or covering the cost. Not everyone is on board with sustainability and part of Analog’s work is education. We’re still in a big education period with them, saying, ‘Here are three simple things you can do,” he said.

Sustainability 59

Sustainability Education Entertainment Negotiating 59

Endless Events

APRIL 8, 2019

Education Is Key. Much like everything in life, the more educated you are on a matter, the better you’ll do. Take it from Chief Event Einstein himself, Will Curran – “for me, one of the number one best tips as far as how to save money is to start to get educated” Let’s get to it! .

Negotiating 119

Negotiating Education Event Tech Tech 119

Event Industry News

OCTOBER 15, 2020

The Venues of Excellence (VoE) consortium members share the love of great coffee and like everything they stand for want to ensure their coffee offers the best quality and choice, so to welcome Paddy & Scott’s into the Preferred Partner Programme was a natural partnering choice.

Venues 85

Venues Negotiating Sponsorships Contracts 85

Prestige Events Magazine

JUNE 12, 2024

Taking place on 19-20 June, The Meetings Show features a jam-packed programme with a stellar line up of meeting and event suppliers from across the globe, a thought-provoking education programme, and countless networking opportunities. There is something for everyone, whether just starting out in the industry or a senior leader.

2024 147

2024 Meetings Sustainability Education 147

Smart Meetings

FEBRUARY 8, 2024

Read More: Tips for Negotiating Your Next Big Event Contract During the open Q&A, planners aired frustrations—contracts are time-consuming already. That evening, they gathered for an extraordinary farewell event at Ocean’s Edge, an outdoor event venue right on the coast. Pick your battles. What does your group actually need?

Meetings 246

Meetings Trade Shows Contracts Sustainability 246

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. While for an event where the purpose is to educate, a key measure of success will likely be how well content translates into attendee engagement. But that’s not to say you can’t negotiate.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. The Foundation of Memorable Events: Vendors and Venues Selecting the Perfect Venue The venue is the heartbeat of any event.

Venues 62

Venues Negotiating Contracts Insurance 62

Planning Pod

JULY 27, 2022

Here at Planning Pod, we build venue and event management software tools that help our customers close more business, so we want to do everything in our power to help them improve and grow. What are you looking for from a venue/planner? A budget that fits into the price range of booking your venue and/or event services.

Venues 104

Venues Hospitality Contracts Events 104

Endless Events

FEBRUARY 25, 2019

Whether you do actually use my competitor whoever it is, my biggest thing is I just want to make sure planners are aware of what’s going on in the AV world, understanding education about AV. You can negotiate these contracts. Brandt Krueger: All of that was negotiable. Planners that know how to negotiate.

Event Tech 99

Event Tech Tech Negotiating Contracts 99

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. Negotiation Goes A Long Way. The right services every time.

Negotiating 123

Negotiating Events Education Technology 123

Event Industry News

APRIL 17, 2019

Built on the trust of the Event Industry Professional Integrity Certification (EIPIC®) created by Event Integrity and their proprietary vetting process, the marketplace will help Event Hosts shop and book with verified Venues & Vendors for their events. Industry leaders help create educational content for the online community.

Education 98

Education Negotiating Contracts Financial 98

Event Industry News

MAY 17, 2019

EventWell19 takes place from Monday 16 th until Friday 20 th September and aims to address and educate on the internal pressures event professionals can unknowingly place on themselves, with a campaign message of #itsoktonotbeok. EventWell will be kicking off its third annual wellbeing campaign on Monday the 16 th September, 2019. .

2019 105

2019 Negotiating Education Conference 105

Endless Events

MAY 13, 2022

Before we get into the formal education side, we have to acknowledge that event planners need to have a set of particular soft skills. These soft skills help event planners manage everything that goes into event planning, for example choosing a venue, labor costs, attendee engagement, sponsorship opportunities, speaker management, and more.

Event Planning 133

Event Planning Government 2014 Event Management 133

Expo Pass

MARCH 22, 2023

From venues to staffing and all the details in between, it can almost feel like you’re about to burst from thinking about it all. It could be to educate your attendees on recent trends, to introduce new technologies, or to foster relationships. Some venues come with staff included, so that’s another item checked off! Your venue.

Event Planning 148

Event Planning Speakers Venues Negotiating 148

SmartMeetings

SEPTEMBER 5, 2019

They help educate, promote, get work done and reward or celebrate the workplace. When you contact a venue to begin a discussion about booking, have more than one date in mind. Some days of the week may be more popular than others for certain venues, and they may offer a discount for booking on a day that they need to fill.

Contracts 93

Contracts Negotiating Banking Venues 93

Attendease

FEBRUARY 20, 2024

Educational? Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. What are the 2-3 key messages we want to communicate through this event?

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

SpotMe Blog

AUGUST 25, 2022

These are events where all speakers are physically present at the event venue. These are events where all speakers are physically present at the event venue. Educational events where participants prefer to absorb content at their own pace. Multiple venues with strong internet connection. Challenge 5: Selecting a venue.

Event Planning 246

Event Planning Speakers Event Apps Venues 246

Planning Pod

APRIL 12, 2020

These goals could include things like: Expected sales or donations New clients or prospects Ticket sales or registrations Total attendee turnout Number of attendees trained or educated Increased mission / brand awareness Marketing objectives (list building, social media mentions, etc.) Step 5 – Book a fitting venue and event date.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Signage Display sponsor logos on banners, posters, and directional signage throughout the event venue.

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Unique Venues

OCTOBER 29, 2024

Whether it’s for academic conferences, alumni gatherings, student organization meetings, or social events, the need for versatile and suitable venues is ongoing. Assessing these needs in advance helps the host select the right venue, ensuring that the space can provide the necessary infrastructure.

Social Media 36

Social Media Venues Entertainment Negotiating 36

SmartMeetings

FEBRUARY 13, 2025

Together, we educated guests on the journey from farm or wildlife to the table. Staff training: Educate your staff about common dietary restrictions and how to answer questions about ingredients accurately. What is the most creative F&B program you have delivered?

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term.

Meetings 123

Meetings Contracts Insurance Hotels 123

SmartMeetings

SEPTEMBER 21, 2020

Continuing planner education, like the industry itself, has almost entirely pivoted to virtual, at least for now. Let’s do Planner Education 101. It has given me a little bit more credence, a little more credibility, in different negotiations with facilities and dealings with suppliers. Becoming a CMP. Up, Up and Away with MPI.

Education 105

Education Hospitality Telecommunications Negotiating 105

Endless Events

SEPTEMBER 15, 2022

CONTINUING EDUCATION UNITS MADE EASY. Attendance tracking software is your best friend if you’re planning events or conferences where attendees need to collect education credits. Quantifiable event success can assist you in negotiating a higher budget for your next events. . GIVE VALUE TO EXHIBITORS.

Event Apps 121

Event Apps Technology Education Event Technology 121