Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Entertaining Your Guests.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

MPI

OCTOBER 14, 2024

That was the sentiment at the Beyond the Bar discussion that took place at Jimmy Kimmel’s Comedy Club during IMEX America 2024, hosted by Caesars Entertainment and OTHR Agency in partnership with CEMA (the Corporate Event Marketing Association). A sober-inclusive happy hour is an absolute must for inclusive events.

2027 52

2027 Food and Beverage Negotiating Entertainment 52

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues. These kinds of things can explode.

Contracts 52

Contracts 2025 Negotiating Hotels 52

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Food & Beverage @ $35/person.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Determine your event entertainment and/or speakers. Establish your event budget.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. This see significant savings.

Negotiating 105

Negotiating 2027 Contracts 2024 105

Planning Pod

JANUARY 17, 2017

Know their style and how they like to be entertained. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

Food and Beverage 134

Food and Beverage Negotiating Contracts Venues 134

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Food and Beverage Costs. Global crises, such as the pandemic and the war in Ukraine, have dramatically affected the costs of food and beverages.

2023 122

2023 Food and Beverage 2022 Negotiating 122

Attendease

FEBRUARY 20, 2024

Entertaining? Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. What type of experience do we want to create for attendees?

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers. Food and beverage (F&B) suppliers play a significant role in most events.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. They know their market inside and out—every special event venue, every caterer, and every entertainer.

Negotiating 145

Negotiating Event Planning Education Venues 145

SmartMeetings

JULY 25, 2019

The cost is normally cheaper for the company and as guests don’t have to buy their own food and drinks, there are fewer out-of-pocket costs for them. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate. The pros center around cost.

Negotiating 81

Negotiating Transportation Contracts Insurance 81

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.

Financial 95

Financial Insurance Meetings Food and Beverage 95

SmartMeetings

DECEMBER 28, 2023

List your top three, non-negotiable activities you must complete before your head hits the pillow! With a clear intention, you tailor every aspect of the event, from décor and entertainment to food and beverages, to align with your goals. Provide bite-size food portions to sample multiple dishes and eliminate food waste.

Food and Beverage 97

Food and Beverage Negotiating Events 2023 97

SmartMeetings

FEBRUARY 13, 2025

How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? There will also be plenty of food and beverage options for everyone, regardless of if an attendee is trying to stick to a diet and/or refraining from alcohol.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Social Tables

APRIL 17, 2019

Meanwhile attendees are putting more emphasis on food and beverage, forcing planners to get creative and make F&B a prime focus. 93% of planners and property professionals believe the negotiation process of booking an event could be improved. However, the strongest tactic is making F&B an experience in itself.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Glow Global Events

JUNE 27, 2023

Once you’ve decided on the type of entertainment that fits your event, it’s time to find the right talent. Here are some tips for booking entertainment: 1. Identify a representative: To find the perfect entertainment for your event, you’ll need to identify an agent or management company that represents them.

Entertainment 40

Entertainment Food and Beverage Negotiating Transportation 40

Event Planning BluePrint

JANUARY 18, 2022

” Everyone gets the same plate of food, whether they like the sides or not. You can still negotiate the contract but the client should be responsible for all payments. . Food & beverage catering. Sourcing and hiring entertainment. Researching, hiring, and managing vendors. Day-of-event execution.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

SpotMe Blog

MAY 31, 2023

The energy consumed for event logistics, such as heating, cooling, and lighting the venue, as well as the waste generated from food and beverage services, disposable materials, and promotional items, also contributes to the environmental footprint. Get quotes from different vendors and negotiate the best deals.

2023 130

2023 Technology Event Apps Social Media 130

Event Industry News

JANUARY 22, 2020

The Aventri/VenueBook partnership aims to create the first, all-in-one sourcing, negotiating and booking platform for group space. The comprehensive solution will enable planners to manage the entire procurement process – from sourcing and negotiating to contracting, paying and reporting – through a single, secure platform.

Food and Beverage 59

Food and Beverage Meetings Negotiating Contracts 59

Event Planning BluePrint

SEPTEMBER 13, 2018

This will require you to have some serious negotiation skills or a huge budget. In this case you can provide a heavy reception, carving stations, and butler service and could even have some form of live entertainment to really blow your guests away. It will help with your food and beverage selection, arrangements and décor and AV.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders. You can book entertainers, florists, and photographers a little later than other vendors.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

MeetingsNet

OCTOBER 2, 2017

Are alcoholic beverages included? What will the annual percentage increase on food and beverage be for a cruise that’s being contracted several years in advance? The cruise line generally hires contractors for services ranging from entertainment to photography to medical practice—the latter of which is what most concerns Grimes.

Contracts 49

Contracts Food and Beverage Negotiating Insurance 49

SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Securing talents (keynote speakers, presenters, entertainers, etc.) Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

SpotMe Blog

JUNE 13, 2023

They can also coordinate things like catering, A/V equipment, and entertainment. They can often negotiate better deals and availability. Pharmaceutical meeting planners handle it all – from venue selection and food and beverage to HCP attendee management, content creation, and more.

Event Management 130

Event Management 2023 Management Healthcare 130

Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. You don’t have to think of it as a formal, tough, adversarial negotiation,” she said. Vendor Recommendation, Negotiation, and Coordination.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

Planning Pod

JULY 9, 2021

Food-and-Beverage Management. You can quickly and easily add estimated, negotiated and actual costs, track payments and payment due dates for each line item, and view remaining amounts due. food-and-beverage packages and variable pricing options. Task & Project Management. Files & Note Management.

Food and Beverage 78

Food and Beverage Contracts Venues Management 78

Master the Event

FEBRUARY 10, 2024

Four of the Top Areas That Corporate Meeting Planners Review Are: The Times That Your Meeting Will Occur – a lot of corporate meeting planners have been able to save money on the hotel portion of their meeting by negotiating room rates and whether or not they can be lowered by moving their meeting two different days of the week.

Corporate Meetings 40

Corporate Meetings Meetings Transportation Food and Beverage 40

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. An events agency can help provide strategic insight, manage the project timeline, source and coordinate vendors, drive deliverables, execute the program onsite, and help you sleep at night!

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Expo Pass

JULY 2, 2024

Showcase the local culture and history with local-based entertainment, catering, tours and maybe even trinket-making activities. When negotiating your venue contracts, try to get free WiFi or, if not free, negotiate a more manageable price. Ensure an experienced AV team is on hand to address any issues that may come up.

Travel 78

Travel Transportation Contracts Hotels 78

Unique Venues

AUGUST 5, 2024

Work with the Campus Catering Team to Craft Your Menu Food and beverage can make or break an event, so it’s important to get it just right. The team’s menu options are extensive, from plated dinners to buffet-style dining, cocktails, and customized food stations. Planning a wedding?

Food and Beverage 36

Food and Beverage Negotiating Contracts Corporate Meetings 36

Cvent: Event Marketing

APRIL 16, 2019

If this is the case, in addition to the conference registration fee, determine the estimated cost for the attendee or exhibitor in the following areas: Food Expenditure. Food & Beverage. Every destination has a slow period, in which you are most likely to negotiate the best meeting and hotel rates. Hotel Room.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45