Event Marketer

OCTOBER 16, 2023

THE RIGHT BLEND OF SCALE AND INTIMACY The closing celebration of the Miami NSM was hosted in the Little Havana section of Miami, where Zeiss rented out a restaurant/music venue that served authentic Cuban food. By being in a smaller, contained venue in Miami, it felt really full.

Meetings 299

Meetings Negotiating Hotels Marketing 299

Social Tables

SEPTEMBER 25, 2017

Hiring event entertainment can be a great way to make your event memorable, but overlooking these crucial details can cause things to completely come off the rails. Let’s take a look at how you can avoid event entertainment mishaps, what some of the more sensitive areas that can make or break an event, and how to avoid them.

Entertainment 87

Entertainment Contracts Negotiating Travel 87

Social Tables

SEPTEMBER 13, 2017

And one thing that can truly make or break an event is the live entertainment. Follow the points below to learn how to source the right event entertainment and the things to consider when doing so. The entertainment you select can make or break your event. Mastering the art of negotiation. Click To Tweet. Click To Tweet.

Entertainment 88

Entertainment Negotiating Transportation Events 88

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Read More : How to Manage Outsize Hospitality Budget Inflation.

Negotiating 240

Negotiating Banking Education Contracts 240

Attendease

OCTOBER 15, 2024

There are so many moving pieces to juggle , from nailing down the budget and finding the perfect venue, to coordinating catering, entertainment, décor, and everything in between. It also lets you lock in the best venues and vendors before dates get snatched up. The good news?

Food and Beverage 195

Food and Beverage Entertainment Corporate Events Venues 195

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. Entertaining Your Guests. Call them first!

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

GEVME

MAY 16, 2018

Check out the major questions you’ll need to answer in your communication plan: Who’s the main point of contact for each aspect of event management (registration, venue navigation, catering, lighting, etc.)? The power of negotiation: Your budget may not always be super generous.

Social Media 195

Social Media Negotiating Event Apps Speakers 195

Smart Meetings

JUNE 19, 2023

Many event venues offer AV and sound services included in the space rental package. However, hotel employees are only sometimes trained in AV or sound design and quotes can get muddled when negotiating what is needed and expected from the event space team. Meeting professionals may run the risk of dealing with hidden fees.

Contracts 246

Contracts Transportation Negotiating Events 246

SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues. Why should they negotiate?

Contracts 52

Contracts 2025 Negotiating Hotels 52

MeetingsNet

APRIL 23, 2018

What you can learn from other planners’ entertainment mistakes. At MeetingsNet's Las Vegas Corporate Invitational Destination Showcase, held April 11-13, Matthew Gucu, a 25-year-veteran of the entertainment industry, spoke to meeting planners on entertainment for events. Hint: Don’t make the broom closet your green room.

Entertainment 71

Entertainment Negotiating Hospitality Contracts 71

GEVME

APRIL 25, 2018

Improve company culture, help employees bond, and entertain staff members (incentive trips, holiday parties, team-building events). Have you ever successfully negotiated a price with an event vendor before? The program can be built around entertainment activities or combine leisure with corporate trainings. Trade show.

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

MPI

OCTOBER 14, 2024

That was the sentiment at the Beyond the Bar discussion that took place at Jimmy Kimmel’s Comedy Club during IMEX America 2024, hosted by Caesars Entertainment and OTHR Agency in partnership with CEMA (the Corporate Event Marketing Association). A sober-inclusive happy hour is an absolute must for inclusive events.

2027 52

2027 Food and Beverage Negotiating Entertainment 52

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. The planning can begin up to a year in advance. Dive in below!

Conference 98

Conference Venues Entertainment Transportation 98

Expo Pass

APRIL 27, 2023

Whether it’s a rockin’ concert, a mesmerizing live painting, or another spectacular show, this entertainment option is the secret sauce for planning unforgettable creative events. It’ll keep your guests entertained throughout the whole event and leave them wanting more. Choosing the right venue and set up.

Entertainment 148

Entertainment Fashion Negotiating Social Media 148

Canadian Special Events

JUNE 9, 2017

I have been so very fortunate to work on events that have included some big name entertainment acts over the years. While I love this aspect of planning, there are things I always share with my corporate clients to keep in mind, when considering any entertainment, especially big name bands. Corporate Event Contracts. merchandise sales.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. They know their market inside and out—every special event venue, every caterer, and every entertainer.

Negotiating 145

Negotiating Event Planning Education Food and Beverage 145

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. This see significant savings.

Negotiating 105

Negotiating 2027 Contracts 2024 105

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.) Step 5 – Book a fitting venue and event date.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Event Planning BluePrint

SEPTEMBER 13, 2018

Whether you are planning an event for 10 people or 1000 people, you should think of ways to trade in the traditional conference room setting for cool event venues for your next event. You have probably noticed the rise in unique wedding venues such as Vineyards or breweries or rustic barns, highlighting the fact that people want different!

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

SevenEvents

JANUARY 28, 2025

They understand the complexities of creating a flawless event, from budgeting and venue selection to vendor coordination and timeline management. For example, they know how to secure permits for certain venues, negotiate with vendors for better deals, and ensure that all logistical details are accounted for.

Entertainment 52

Entertainment 2025 Negotiating Contracts 52

PCMA Convene

NOVEMBER 18, 2024

Kaye told Convene that he came from the PR marketing world with his foot in the “entertainment sphere” — think premieres, brand and product launches. We have to take people into the world of the show” for events in the entertainment world. A red carpet has to be extreme. It’s no longer just a background of logos for a step and repeat.

Sustainability 59

Sustainability Education Entertainment Negotiating 59

Planning Pod

JANUARY 17, 2017

Know their style and how they like to be entertained. Book vendors and venues for multiple events. This would have given me considerably more leverage in negotiating a better price for all my projects, making all my clients happy. And then serve it up with a title that will compel them to learn more.

Food and Beverage 134

Food and Beverage Negotiating Contracts Venues 134

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Review event venue choices. Determine your event entertainment and/or speakers.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Some of the most sought-after event vendors include: Venue managers.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

GEVME

AUGUST 15, 2019

Having a skillful strategy helps to avoid overworking a week before the start of the event and becomes a negotiation advantage when talking with investors. Find out in advance how secure the Wi-Fi protocol at the event venue will be. Ensure that education or entertainment, both for online and offline events, are closely linked.

2020 219

2020 2019 Negotiating Technology 219

Exhibitor Magazine

NOVEMBER 6, 2023

LAS VEGAS, NV - Ahead of the largest hospitality worker strike in U.S. history, the Culinary and Bartenders Unions will be holding a final negotiatin.

Negotiating 81

Negotiating Entertainment Hospitality Venues 81

Smart Meetings

MARCH 4, 2024

She brought top experts to the conversation to share secrets for negotiating, feeling more confident and building a network. Luxury gifting and venues add to the self-care vibe. She connected these go-getters so they could lift each other up. And she treated them to the luxury of time to reflect and create intention.

2024 246

2024 Meetings Tourism Hospitality 246

Prestige Events Magazine

DECEMBER 1, 2021

Have you got the perfect venue? When booking a venue for a charity event, logistics need to be considered, such as: ‘Is there enough room for parking? How many guests does the venue hold? What entertainment will you have? Entertainment is crucial when planning a charity event. How much will it cost?’.

Insurance 130

Insurance Entertainment Negotiating Social Media 130

Unique Venues

OCTOBER 29, 2024

Whether it’s for academic conferences, alumni gatherings, student organization meetings, or social events, the need for versatile and suitable venues is ongoing. Academic conferences may need multiple breakout rooms and audio-visual equipment, while social gatherings might require a large open space for mingling and entertainment.

Social Media 36

Social Media Venues Entertainment Negotiating 36

Prestige Events Magazine

SEPTEMBER 25, 2023

Accompanying the 100 will be just 45 event suppliers and venues for networking and pre-qualified face-to-face meetings. Harding said: “There has been a lot of discussion around counter terrorism this year. Event Buyers Live welcomes only 100 of the live event industry’s most respected organisers to the luxury estate near Chester.

Speakers 147

Speakers Negotiating Contracts Entertainment 147

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 81

Negotiating Transportation Contracts Insurance 81

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. Meanwhile, venue respondents reported that important pieces get lost in endless email chains and cross-functional work can get confusing due to a lack of alignment on priorities across departments.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

EventUp

SEPTEMBER 13, 2019

The venue is just one component of a successful conference, but it may be the most important. Perfect pricing is usually the first thing people think of when making the list of venue “must-have’s.” ” Unfortunately, there’s a lot that goes into setting the price for a venue. Accessibility.

Conference 78

Conference Venues Wireless Hotels 78

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. The Foundation of Memorable Events: Vendors and Venues Selecting the Perfect Venue The venue is the heartbeat of any event.

Venues 62

Venues Negotiating Contracts Insurance 62

SevenEvents

JANUARY 20, 2025

From unique venue selections to immersive brand experiences, SEVEN ensures that each event is memorable and distinct. SEVEN has built deep relationships with a range of top-tier suppliers, ensuring we can source the best venues, entertainment, catering, and technology for our clients events.

Event Management 52

Event Management Management Sustainability Automotive 52

Attendease

FEBRUARY 20, 2024

Entertaining? Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. What are the 2-3 key messages we want to communicate through this event?

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Some prioritize marketing, while others emphasize the event’s content or entertainment.

Financial 117

Financial Negotiating Entertainment Retail 117