This site uses cookies to improve your experience. To help us insure we adhere to various privacy regulations, please select your country/region of residence. If you do not select a country, we will assume you are from the United States. Select your Cookie Settings or view our Privacy Policy and Terms of Use.
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Used for the proper function of the website
Used for monitoring website traffic and interactions
Cookie Settings
Cookies and similar technologies are used on this website for proper function of the website, for tracking performance analytics and for marketing purposes. We and some of our third-party providers may use cookie data for various purposes. Please review the cookie settings below and choose your preference.
Strictly Necessary: Used for the proper function of the website
Performance/Analytics: Used for monitoring website traffic and interactions
And when you add in demands from attendees for an ever increasing and engaging event experience with access to innovative eventtechnology, it creates even more pressure. . It’s no surprise that today’s event attendee expects eventtechnology such as an eventapp to be provided at your event.
Food & Beverage ($35/person). According to a Professional Convention Management Association (PCMA) survey , 36% of all in-person event expenses are for food and beverages (F&B) alone. This chart shows an overview of the most common expenses for meetings and events. Event Surveys. 75/attendee.
Throughout the day there were built-in coffee breaks and speed networking meetings that could be arranged via the eventapp. In addition, “ The Hub ,” a 50-foot by 50-foot structure provided by Highmark, served as a space for breakout sessions, food and beverage and the first-timers meetups.
To improve, the team focused on achieving the following goals to prove the success of the event: 1. The overall design of the event, including the EventApp, needed to be structured in a way that provided easy access to information. Why Hanapin Invested in an EventApp. ” — Audrey Brown.
Because of this tight client relationship, I’m fortunate to be able to get a closer look at the overall design of their events than your typical vendor or support staff. However, there’s still so much more that goes into designing great events than making sure that the eventtechnology is solid. About CSE Live.
Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Technology is immensely helpful to planners and attendees alike.
Events and gatherings happen in all sizes, at all kinds of social and commercial environments — whether it is a Christmas party, a large scale conference or a business event. While people love spending their time in such places, the organizers do not really place sustainability as the anchor of organizing such events.
Eventtechnology sponsorship You could partner with tech companies to boost engagement for your event. Your mobile eventapps Psst—EventMobi sponsors some associations every year. Bonus points if they provide food and beverage options. Lounge sponsorship Offering comfortable lounges for attendees?
As the cost of AV and eventtechnologies continues to rise, planners need to get smarter about what the really need and how to get it at a fair price. While audiovisual, production, and eventtechnology have long been budgetary sore points, they’re even more expensive these days. Talk it out with your AV vendor.
There should be options too, in the food & beverage section to enhance the attendee experience. Despite the trends in the industry, many event professionals still focus on keeping audiences entertained in order to keep them on track. How EventApps are Done. Is it eventtechnology?
With 10 out of the 20 leading life science companies in our customer database, we’ve worked with 80+ pharma event management companies. And many of them use our fully compliant life science event platform and mobile eventapp to help pharma companies manage engaging HCP events.
For example, if after evaluating your previous event, you realize you overspent on food, you can go into your high-level plan with a better understanding of how you’ll need to adjust your budget. While building your event program with these high-level items and estimates, you will have a better projection of the total expenses.
Factor in other carbon footprint variables such as attendee air and car travel, hotel room energy expenditures, venue energy expenditures and discarded food, and you begin to see where the EPA is coming from. While exact stages and operations will vary, green event planning tenets cover: Transportation. Food, beverages and catering.
Broken up into three buckets: Pre-event planning On-site setup and event management Post-event management Use this event planning checklist to kickstart your planning process. Since no two events are the same, you’ll undoubtedly want to remove or add items. We suggest tailoring your checklist to fit your event.
Broken up into three buckets: Pre-event planning On-site setup and event management Post-event management Use this event planning checklist to kickstart your planning process. Since no two events are the same, you’ll undoubtedly want to remove or add items. We suggest tailoring your checklist to fit your event.
You will have a lot on your plate during event day, so check if there is an on-site dedicated venue coordinator or designee to assist with any issues that arise. Also, see if the staff will help you with surveys or onboarding and promoting your eventapp to your attendees. Food and Beverage: Parched throats?
Notably, in the form of chatbots as well as integrated into fully-fledged eventapps. Each has their perks for both event profs and event-goers, and we’ll be looking at how the functions you may already know them to have can be pushed further in future events. What are eventapps and their perks?
For example, if after evaluating your previous event, you realize you overspent on food, you can go into your high-level plan with a better understanding of how you’ll need to adjust your budget. While building your event program with these high-level items and estimates, you will have a better projection of the total expenses.
Studies and individual use cases have shown that event management software saves users considerable time and resources and can improve revenues through more efficient billing and registration processes. It also offers event marketing features such as eventapps, websites and email marketing. Enhanced attendee engagement.
Travel bans, extreme weather, or anything else, you can attend the event irrelevant to any of the above-mentioned situations. As there will be no requirement for a location, beverage, and refreshments, event coordinators and staff, room, and travel expenditure, the budget for the virtual event is significantly reduced for a virtual event.
From our point of view, the event market is due for another round of disruption—whether it’s in accommodation, food and beverage, event design, attendee engagement, or highly effective data solutions. Declining: Overloaded swiss-army-knife eventapps. Subscribe to Our Newsletter!
Rent when possible (including technology, furniture, etc.) Avoid printed materials and leverage the eventapp or digital content for information. Food waste is a big problem at events. So how can you make a difference and select more sustainable food choices? to reduce one-off waste.
After an unprecedented year, 2021 events are all about finding the right balance. Balancing technology and service, connection while maintaining safe distancing and comfort food with healthy cuisine. In 2021, the number of staff per event will likely rise, to ensure the experience is best for every guest. Safety first.
Travel bans, extreme weather, or anything else, you can attend the event irrelevant to any of the above-mentioned situations. As there will be no requirement for a location, beverage, and refreshments, event coordinators and staff, room, and travel expenditure, the budget for the virtual event is significantly reduced for a virtual event.
Determine your event budget during the initial planning phases and ensure all stakeholders sign off and agree on the numbers. When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Are you running an in-person event? EventTechnology.
As the Spring 2020 trade show and event season kicks into high gear, here are some preparations you may want to consider implementing at your event. Provide helpful links in the eventapp and website to respected sources such as the Center for Disease Control and National Institute of Health. Communication Plans.
.” FYI … Networking is a huge factor for many people when attending events, so make sure to play up the benefits of this to attendees considering attending in person. Gift bags, drink tickets and amazing food-and-beverage options are also appealing extras. Appoint a liaison for interacting with your virtual audience.
While each tool on its own might help to accomplish a specific task, before you know it, data for every event are spread between multiple online systems, individual inboxes, physical folders and paper printouts—creating process gaps that lead to buried details, lost leads and, eventually, unhappy clients.
That’s a tough question to answer, especially as eventtechnology continues to evolve and the demand for experiences rises within the industry. As seen in the report, there is growing evidence planners are concerned about the overall environmental and social footprint of their meetings and events, and reducing the impact going forward.
Studies and individual use cases have shown that event management software saves users considerable time and resources and can improve revenues through more efficient billing and registration processes. It also offers event marketing features such as eventapps, websites and email marketing. Enhanced attendee engagement.
Event expectations remain higher than ever, but many event professionals grapple with limited staffing and budget resources. Knowing how eventtechnology and a superb content strategy transforms event experiences, I like to view the glass as half full. There’s an upside (and opportunities) to the downside.
But even though there are a number of disadvantages of hosting a virtual event, there are an equal number of advantages and benefits that could help overlook some of the possible downsides of a virtual event. The only real cost for hosting a virtual event will be the online meeting platform and any associated marketing costs.
On the other hand, hybrid offers savings as well: Less food and beverages for a smaller in-person audience and remote speakers to reduce travel costs. Get creative and take advantage of the incremental revenue opportunities of exceptional hybrid events. Choose your virtual/hybrid eventtechnology.
The high-level items can vary depending on the type and size of your hybrid event, but you should include at least the following items: Venue rental (including additional costs like insurance required, etc.) Eventtechnology ( event registration software , event management solution , virtual event platform, etc. )
.” FYI … Networking is a huge factor for many people when attending events, so make sure to play up the benefits of this to attendees considering attending in person. Gift bags, drink tickets and amazing food-and-beverage options are also appealing extras. Appoint a liaison for interacting with your virtual audience.
How many attendees will attend your event? What will be the event duration? As you decide, think about cost and the purpose of your event. More people mean a larger venue and more food, but it could also mean a greater return on investment. Determine or nail down the event budget as soon as possible as you begin planning.
A staggering 78% of businesses using an eventapp attribute their positive event ROI to these digital tools. And with 91% of event organizers believing an app is critical to event success , it seems clear that not harnessing the power of this digital tool could mean missing out on a huge opportunity.
While physical events are not going to disappear, hybrid events proved to be so much more advantageous than a physical event because of the significant decrease in the cost of travel, venue charges, accommodation, food and beverage, health and safety, etc. The Benefits of Hosting a Hybrid Event.
While physical events are not going to disappear, hybrid events proved to be so much more advantageous than physical events because of the significant decrease in the cost of Travel, venue charges, accommodation, food and beverage, health and safety, etc. The Benefits of Hosting a Hybrid Event.
While physical events are not going to disappear, hybrid events proved to be so much more advantageous than physical events because of the significant decrease in the cost of Travel, venue charges, accommodation, food and beverage, health and safety, etc. The Benefits of Hosting a Hybrid Event.
You can check out their blog, videos, how-to’s, as well as food and beverage highlights. There are plenty of insights into venues and how to improve meetings, but we want to give a shout-out to Connect for their continued insights into the ever-important topic of event safety. All about event tech. MeetingPlay.
The Essential Guide to Onsite EventTechnology This guide was developed to help event planners around the world make better, more strategic decisions when it comes to onsite eventtechnology. Discover what technology to use and how it will help to improve attendee satisfaction and event ROI.
Missed Part IV of the Pandemic Compliance and Safety at Live Events panel? Ryan and Marcella project a 25% increase in food and beverage costs due to not having buffets or family-style service. 3: Eventtechnology – 50% increase. However, you need to budget for new event safety technology.
Also, ensure the property has enough bandwidth for the technology you are utilizing such as the eventapp that may need to be downloaded by all attendees. Enlist separate planning teams. In-person and virtual meetings have different logistical needs.
We organize all of the trending information in your field so you don't have to. Join 42,000+ users and stay up to date on the latest articles your peers are reading.
You know about us, now we want to get to know you!
Let's personalize your content
Let's get even more personalized
We recognize your account from another site in our network, please click 'Send Email' below to continue with verifying your account and setting a password.
Let's personalize your content