SpotMe Blog

MAY 31, 2023

A staggering 78% of businesses using an event app attribute their positive event ROI to these digital tools. And with 91% of event organizers believing an app is critical to event success , it seems clear that not harnessing the power of this digital tool could mean missing out on a huge opportunity.

2023 130

2023 Technology Event Apps Social Media 130

Guidebook

JULY 17, 2016

Survey them at the beginning stages of the event. Use your pre-event survey to get prospective attendees to vote on topics, speakers, workshops and more. Suss out their willingness to travel for the event. One of our favorite event planning tips: pre-fill your event’s Twitter hashtag into your mobile event app.

Event Planning 146

Event Planning Event Apps Speakers 2004 146

Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). PCMA suggests spending 55% of your budget on F&B, AV and speaker/entertainment as these items have a direct impact on the overall attendee experience. Negotiate speaker contracts carefully and be clear about expenses speakers can claim.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Eventmobi

JULY 5, 2023

Identify your needs You might start by asking: how do I find sponsors for an event? Instead, try asking yourself: what part of my event requires financial support? Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Communicate, communicate, communicate!

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Endless Events

SEPTEMBER 15, 2022

But that approach is hardly doable for corporate events, conferences, conventions, and other large-scale events. Today, there are so many simpler, faster, and more precise ways to track attendees: QR codes, RFID technology, Event platforms and event apps, Event registration software, Other attendee tracking software solutions.

Event Apps 121

Event Apps Technology Education Event Technology 121

Endless Events

JULY 26, 2019

Or is their event usage going to be heavier like a hackathon or gaming event? Are you going to ask attendees to participate in live-polling through your event app? Don’t Forget Exhibitors and Event Staff . Livestream or have speakers? Consider Your Events Content . Venue Negotiations .

Negotiating 112

Negotiating Contracts Venues Wireless 112

SpotMe Blog

JUNE 13, 2023

With 10 out of the 20 leading life science companies in our customer database, we’ve worked with 80+ pharma event management companies. And many of them use our fully compliant life science event platform and mobile event app to help pharma companies manage engaging HCP events.

Event Management 130

Event Management 2023 Management Healthcare 130

Endless Events

JANUARY 12, 2018

If you want to go around the world, there’s the free report about the 25 Best Event Venues and Destinations in 2018, which takes you from Anaheim to Singapore. You can also go to the Event App Bible 2017: Reboot if you want to start building event apps this year.

2018 114

2018 Event Ideas Venues Tech 114

Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. It also offers event marketing features such as event apps, websites and email marketing. Enhanced attendee engagement.

Event Management 112

Event Management Management 2019 Social Media 112

Hubilo Blog

AUGUST 30, 2018

But on the other hand, event planners sometimes are not able to pull off all the settings in the set budget which may lead to a minimization in the event ROI. Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions.

Negotiating 80

Negotiating Tech Venues Events 80

Guidebook

JANUARY 8, 2024

You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Since no two events are the same, you’ll undoubtedly want to remove or add items. Confirm contact numbers.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Since no two events are the same, you’ll undoubtedly want to remove or add items. Confirm contact numbers.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Endless Events

AUGUST 17, 2018

B2B events also have their section, and the guide gives a few tips on how to stay afloat now that the market is getting more and more crowded. Each section has clear takeaways you can implement, covering well-known areas like email, VR, AR, live streaming, event apps. Spicing up Your Event Keynotes. Click To Tweet.

Conference 78

Conference Contracts B2B Speakers 78

Eventmobi

JUNE 16, 2023

EventMobi’s ready-made guide to sponsorship strategy will teach you everything you need to know to secure sponsorships that generate dependable event revenue. Sell ad space Provide opportunities for vendors to advertise their products or services during events.

Sponsorships 195

Sponsorships Financial Social Media Conference 195

Event Industry News

FEBRUARY 13, 2019

If a large number of potential attendees are unable to make it to the venue itself, you could take the event to them via web streaming. You may be able to negotiate preferable rates with local hotels if you can guarantee a certain number of guests. Check out the latest event technology to see how it could enhance your event.

2004 76

2004 Negotiating 2007 Event Apps 76

Stova

DECEMBER 19, 2024

Power negotiations. You get year-over-year analytics on cost per event, savings per venue, brand spend and savings company-wide. All the data you need for successful negotiations is in one place, ready to pull up in an instant. Use these insights to prove event value and negotiate better deals with hotels. #4.

Negotiating 52

Negotiating 2025 Hotels Event Apps 52

Boomset

NOVEMBER 18, 2018

As the event management process unfolds, every individual meets other people who don’t see things the way you do. One of the essential aspects of an event manager is negotiation advancements. Such training helps you to manage your event successfully, especially regarding your interaction with sponsors, suppliers, and partners.

Event Management 48

Event Management Management Negotiating Event Apps 48

Endless Events

DECEMBER 4, 2018

Do our topics reflect our event’s purpose and does it resonate with our audience? Do our speakers and influencers reflect our brand well? Infusing Events With Hands-On Experiences. Interactivity during events isn’t limited to digital experiences. Fortunately, WiFi costs are negotiable.

2019 134

2019 Sustainability Events Travel 134

Planning Pod

FEBRUARY 8, 2017

.” This was one of the replies I recently received when I started a group discussion on LinkedIn about the current state of event security. Instead, share it through the registration materials and the event app if you offer one. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

Planning Pod

JUNE 23, 2023

AI can also process large amounts of data with predictive analytics models to better understand what’s happening in real-time, helping organizers plan for future events and enhance their safety protocols. From there, you can provide the AI tool with a prompt, including information about the event and the desired topics for your agenda.

Event Management 78

Event Management Management Speakers Technology 78

Eventscase Blog

MAY 9, 2024

Catering and entertainment Catering can range from simple hors d’oeuvres options to full banquets, depending on the type of event. Entertainment, such as live music, speakers or special activities, should also be properly budgeted for. Choice of flexible dates The dates of the event can significantly influence the cost.

Negotiating 52

Negotiating Insurance Technology Entertainment 52

Bizzabo

AUGUST 13, 2018

From gathering speakers to securing sponsors, your to-do list seems to be never-ending. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. of planners have an event spend less than $100K — budget constraints should be conveyed to the venue from the start. Source: EventMB.

Venues 115

Venues Conference Food and Beverage 2014 115

Bizzabo

JANUARY 4, 2019

Once the negotiations are underway, this is when you will want to gather as many details as much as possible. Make sure to overcommunicate your specific needs, your goals for the event, and the amount of support you’ll want from the venue which may be onsite staff and catering.

2019 61

2019 Event Marketing Marketing Social Media 61

Event Planning BluePrint

JUNE 19, 2024

For example , partner with local event vendors , venues, or sponsors to secure exclusive deals or package offerings in exchange for promotional opportunities at your events. This could include : Negotiating discounted rates for catering, decor, or audio-visual services in exchange for exclusive vendor rights at your events.

Advertising 62

Advertising Sponsorships Apparel Social Media 62

Showclix

JUNE 9, 2020

Arguably the largest potential reach your virtual event has at its disposal is the individually devoted online fandoms of each of its slated performers, artists, speakers, and celebrity guests. After all, they make up the core of your virtual event’s content – they’re what the fans want! Social Media. Testimonials.

Social Media 72

Social Media Sponsorships Entertainment Fashion 72

Socio Events

JULY 27, 2021

Socio’s Professional Services team offers (virtual and on-site) dedicated representatives for the days leading up to your event, your rehearsals, and the week of your event. We handle questions from your staff, speakers, exhibitors, and attendees, so you can focus on running your event! Check them out below!

Sponsorships 83

Sponsorships Negotiating Contracts Venues 83

SevenEvents

MARCH 27, 2024

Attendees are looking for authentic experiences, and generic events no longer cut it. event planners need to think outside the box and inject creativity into every aspect of their event. overly formal settings: the trend towards more relaxed and casual event settings is becoming increasingly popular.

Event Management 52

Event Management Management Sustainability Negotiating 52

Eventory

AUGUST 7, 2018

Anyway, perceiving event apps in such a way is an oversimplification. The app focuses its broad spectrum of functions on the genuine freedom of the user. A cutting-edge conference guide gives its users an insight into the relevant content of a particular event. This refinement involves details about the speakers.

Conference 152

Conference Hotels Corporate Events Negotiating 152

Conference Care

JUNE 4, 2020

As we began talking to our client about negotiations on the finer details of the venue contract for their Annual Trainee Conference, we established there was no plan B should they decide not to go ahead with a live event. Brief – Graduate intake and onboarding programme – Can we make ours work in this pandemic?

Negotiating 52

Negotiating 2021 Conference 2020 52

Expo Pass

JULY 2, 2024

When negotiating your venue contracts, try to get free WiFi or, if not free, negotiate a more manageable price. Our speakers address unanswered questions. We encourage our team and attendees to do this as well and reduce the carbon footprint of the event overall. Is it better to host at a convention center or hotel?

Travel 78

Travel Transportation Contracts Hotels 78

Planning Pod

JULY 25, 2019

Communications – For event collaboration and communication via email and text messaging among team members, contractors, vendors and speakers as well as with attendees. It also offers event marketing features such as event apps, websites and email marketing. Enhanced attendee engagement.

Event Management 60

Event Management Management 2019 Social Media 60

Social Tables

DECEMBER 27, 2018

As with many elements of the event, event technology trends are making it easier to bring personalization to life. Live polling – Live polling apps are allowing events to source feedback in real-time and even crowdsource the agenda as it unfolds. Key Takeaway for Venues. Key Takeaway for Properties.

2019 167

2019 Meetings Hotels Venues 167

SevenEvents

MAY 26, 2023

Develop a budget creating a comprehensive budget is essential to ensure the financial success of your event. collaborate with trusted vendors to negotiate favourable pricing and consider alternative options to maximise your budget. for celebrations, you could consider interactive entertainment.

Event Planning 52

Event Planning Event Management Negotiating Venues 52

Attendify

FEBRUARY 2, 2020

When partnering at live events, influencers are able to reach a larger audience — not only their current followers but the larger group of event attendees too. Brands can also negotiate up front with influencers to repurpose the influencer’s content on the brand’s social pages.

Event Marketing 44

Event Marketing Marketing Social Media Event Apps 44

Eventtia

APRIL 12, 2023

Mobile app: native mobile app for iOS and Android devices to enhance your attendees’ experiences. The mobile app can also provide real-time information about the speakers, event agenda, sponsors, and more. Sponsorship: invite sponsors to the event page to give them more visibility.

2023 62

2023 Event Management Management Speakers 62

Eventtia

DECEMBER 16, 2021

One of the most important benefits is the fact that we are no longer limited by geographical locations, and event organizers can have an increased audience reach by inviting attendees from all over the world. If you want, you can also invite speakers and talents to perform at the event virtually.

2022 62

2022 Social Media Sponsorships Food and Beverage 62