SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 81

Negotiating Transportation Contracts Insurance 81

Prestige Events Magazine

DECEMBER 1, 2021

Rules and regulations are a huge part of event planning; licences, permits, and insurance are all non-negotiables that need to be sorted ahead of any event taking place. It is suggested that you have a session with a legal advisor or your insurer to discuss what you do and don’t need for the day of the event.

Insurance 130

Insurance Entertainment Negotiating Social Media 130

EventBank Insights

SEPTEMBER 19, 2019

Cost Capacity Location Transportation Wifi Amenities Ambiance Layout Insurance Timeframe. Your budget will be one of the biggest considerations that you will have to take into account when finding an event venue. A price range will immediately limit which venues you can use for your event. Quick Reads.

Venues 106

Venues Insurance Transportation Events 106

Capterra Event Management

APRIL 25, 2017

So after a period of searching, I discovered Capterra, and subsequently, an enjoyment in writing about event management software. Not unlike starting an event planning business. Just like any other industry, prior experience is essential to starting a successful event business. Networking Events. Corporate Events.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

Eventtia

JANUARY 11, 2022

A hybrid event is designed to give event organizers the best of both worlds, and in this guide, we will help you figure out all you need to know about hosting and managing a hybrid event in 2022. What Is a Hybrid Event? Hybrid Event Management Best Practices. And others.

2022 62

2022 Event Management Management Food and Beverage 62

SmartMeetings

FEBRUARY 13, 2025

Read More : Why Early Bird Registration Specials Dont Work and Other Revelations from a New Maritz Study Expert: Jennifer Kellogg, v ice president of meetings + events global for the United States and Canada, Marriott International What should beginning meeting professionals know about working with hotel event teams?

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Event Planning BluePrint

FEBRUARY 9, 2024

As someone who found their calling in the world of event management, fueled by a knack for organization and a personal love for hosting gatherings, I’ve built a wealth of knowledge and experience over the years. Negotiation Strategies: Maximizing Your Event Budget Negotiating with vendors and venues is an art.

Venues 62

Venues Negotiating Contracts Insurance 62

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. Bizly puts the four to five different systems a company has used — for venue sourcing and coordination, legal contracting and reviews, credit-card management and payments, spend-data analytics, and event-management services — all in one place. his building.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

SmartMeetings

JULY 8, 2020

The 2018 Incentive Travel Industry Index published by Society for Incentive Travel Excellence Incentive Research Foundation and Financial and Insurance Conference Professionals found that more than 80 percent of event planners are being asked to reduce costs.

Travel 119

Travel Contracts Hotels Transportation 119

Eventscase Blog

MAY 9, 2024

Other variable costs Other expenses may include decorations, promotional materials, licensing and insurance. In the following section, we will provide tips on how to manage and reduce these costs, ensuring that your event is both impressive and financially viable.

Negotiating 52

Negotiating Technology Insurance Entertainment 52

The MICE

AUGUST 17, 2020

It was a big contract, which took six months of negotiations to come to an agreement. I decided to set up an event management agency in 2001, and I was the owner for 16 years. You had an event management agency during the 2008 crisis and lost 50% of your business in one week. Everyone organises events.

2008 98

2008 Management 2009 Tourism 98

MeetingsNet

NOVEMBER 8, 2022

Start planning twice as early,” advised Marvin McTaw, CEO of event-management platform provider Sched. Anticipate spending more time researching vendors and negotiating on price. Marvin McTaw, CEO of event management platform provider Sched, suggests a few places to consider adding a nominal fee: • Event merchandise.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

Endless Events

JULY 23, 2021

If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5 Do you have any insurance requirements? While riders are completely negotiable, it is our personal belief that a rider serves an important purpose. Riggers” must be certified–no ordinary AV tech can handle the rigging for your events.

Contracts 118

Contracts Negotiating Venues Wireless 118

PCMA Convene

JULY 31, 2017

Senior Event Manager, Pennsylvania Convention Center (PCC), Philadelphia. Nominated by Alaina Sauser, Program and Event Coordinator, ACCESS Destination Services — “Liz was a great resource for our client and our team in planning a superb welcome reception at the PCC. Event Manager, JW Marriott Austin. Lisa Chang.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Broken up into three buckets: Pre-event planning On-site setup and event management Post-event management Use this event planning checklist to kickstart your planning process.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Broken up into three buckets: Pre-event planning On-site setup and event management Post-event management Use this event planning checklist to kickstart your planning process.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

ePly

FEBRUARY 26, 2024

You can do this by determining your budget and assembling your event coordination team. Negotiating your vendor pricing (get everything in writing). Setting a structured timeline with non-negotiable deadlines (but be sure to include some undisclosed buffer time). Gathering and confirming your speakers, etc.

Negotiating 62

Negotiating Insurance Events Marketing 62

Eventtia

OCTOBER 20, 2022

Avoid any national holidays and any big events in the area (especially if you are planning an In-person event.) ( For in-person events) Select your venue. Determine your must-have needs from a venue before negotiating and committing to a venue. Develop an event master plan. Negotiate and lock in vendors.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Eventtia

OCTOBER 9, 2023

Secure your event location Depending on your event’s scale and nature, you might choose your flagship store or an alternative branch. For online events, choose a robust virtual event management platform. This could range from a prime spot in a shopping mall to a large event hall. Ensure adequate insurance.

Event Planning 88

Event Planning Retail Social Media Speakers 88

PCMA Convene

MAY 31, 2016

CHME, CHSP, CMP, CHE, who in addition to teaching classes at Metropolitan State University of Denver, serves as a faculty adviser for the school’s hospitality, tourism, and events management department. So the interns should learn how you negotiate that type of situation.”. It could be programming.

Negotiating 68

Negotiating Hospitality Contracts Risk Management 68

Eventtia

APRIL 18, 2022

Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc. Negotiate details with the venue. For virtual event and in-person event) secure your technology stack: Virtual event platform (for virtual event).

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. Political, economical, and technological turmoil are profoundly affecting the way we choose where to host our events and creating unprecedented opportunities.

Venues 40

Venues Negotiating 2023 Food and Beverage 40

Stova

MARCH 17, 2023

Connected Solutions Event automation is focused on how multiple solutions can work better together to benefit a company's global event strategy. Planners are working with marketing, sales, finance, and IT to ensure that event management solutions are aligned with each department.

2023 40

2023 Negotiating Food and Beverage Financial 40

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 60

Insurance Food and Beverage Venues Events 60

Stova

MARCH 17, 2023

At the end of this guide, you should be able to use these tactics no matter what industry you are in or the type of events that you plan to create a holistic approach to event management. Logistics Do you need special contracts, permits, or insurance in hosting your event? Should I Shop Around?

2023 40

2023 Food and Beverage Social Media Negotiating 40

Eventtia

DECEMBER 16, 2021

The high-level items can vary depending on the type and size of your hybrid event, but you should include at least the following items: Venue rental (including additional costs like insurance required, etc.) Event technology ( event registration software , event management solution , virtual event platform, etc. )

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Event Guru

MAY 5, 2023

Furthermore, the shift towards outsourcing event planning to experts who can guarantee effective execution has fueled the growth of this field. As a result, various types of event planning businesses have emerged, ranging from solo entrepreneurs to full-service event management companies, catering to a wide array of client needs.

Fashion 40

Fashion Sports Entertainment Education 40

Stova

MARCH 20, 2023

This comprehensive list covers several key industries such as event management, marketing, and technology, and will allow you to find the perfect events for you to attend in 2023 based on goals, audience, and more! With more than 6,500 representatives in attendance, you will quickly realize why IPW is a must-attend event.

2023 52

2023 Conference Healthcare B2B 52

SpotMe Blog

JUNE 29, 2023

Regulatory compliance is non-negotiable. Pharma companies must make it a priority to build a culture of ethics and establish strict internal controls to guide event strategies and tactics. That way you can have a single source of truth for that all-important event data in your pharma CRM, such as Veeva. #3 Find out more.

Marketing 130

Marketing Social Media Healthcare Advertising 130

Event Planning BluePrint

JUNE 1, 2016

And unless you’re suing Walmart of a client that is somehow self-insured, they’re not just going to cut you a check and garnish wages or whatever if they don’t want to pay you. Once you get a judgment, all that is a piece of paper saying client owes you X amount. Then you have to collect on it. And all of that is crap – I hate it.

Contracts 90

Contracts Events Event Planning Insurance 90

Guidebook

MARCH 7, 2025

So use this timeline as an additional layer of insurance to stay on track. How to Use This Timeline for Event Planning Jump in where it makes the most sense for you. Assemble Your Core Event Planning Team Define key roles and responsibilities (such as event manager, marketing lead, sponsorship coordinator, etc.).

Social Media 78

Social Media Speakers Sponsorships Contracts 78