Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due. Event Income.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 120

Negotiating Transportation Events Contracts 120

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Food and beverage.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

ePly

JANUARY 27, 2024

The world of event planning experiences success not just through having a great venue or a top-notch speaker line-up – it’s about getting the word out and drawing a crowd. An event marketing plan is integral for tying this all together into one magical experience. What Exactly is an Event Marketing Plan?

Event Marketing 62

Event Marketing Marketing Social Media Trade Shows 62

Social Tables

JUNE 12, 2024

Transportation vendors. The layout of an event venue plays a prominent role in the transportation vendors required to accommodate attendees. If moving from one part of the event to another requires a long walk, offer guests rides in golf carts, rickshaws, or town cars. Graphic designers. Security personnel.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. Also think over transportation and other logistical requirements.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Hubilo Blog

AUGUST 30, 2018

But on the other hand, event planners sometimes are not able to pull off all the settings in the set budget which may lead to a minimization in the event ROI. Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions.

Negotiating 80

Negotiating Tech Venues Events 80

Cvent: Event Marketing

MARCH 7, 2019

Ground transportation accounts for just five percent of a meeting planner’s budget, but it represents 30 percent of the aggravation they experience in planning and managing an event. miMeetings offers the following features to make life easier for event planners: Event Ground Transportation Sourcing. Cost Savings.

Transportation 28

Transportation Fashion Negotiating Management 28

Event Planning BluePrint

FEBRUARY 9, 2024

As someone who found their calling in the world of event management, fueled by a knack for organization and a personal love for hosting gatherings, I’ve built a wealth of knowledge and experience over the years. The Foundation of Memorable Events: Vendors and Venues Selecting the Perfect Venue The venue is the heartbeat of any event.

Venues 62

Venues Negotiating Contracts Insurance 62

Eventsforce

JUNE 12, 2019

In this month’s round up of top event tech stories, we look at what impact the EU GDPR has had on the events industry – one year after coming into effect. Then, potential buyers can contact the reseller and negotiate for the contract. A great idea with all sorts of potential!

Tech 82

Tech Contracts Social Media Event Tech 82

Expo Pass

JULY 2, 2024

Valerie gave the example of the show Yellowstone , which inspired many to host country-style events in the filming locations to offer attendees a unique experience. Educate yourself to ensure it has everything you need, including public transport, restaurants, and other amenities. Orlando was built for conferences.

Travel 78

Travel Transportation Contracts Hotels 78

Cvent: Event Marketing

MAY 14, 2019

What about cleanliness, flow and ground transportation? How will that affect flights, ground transportation, and service levels? Is public transportation close by? You need to have this list in case you walk away from the negotiating table with the first and second choice venue. Is the destination close to the airport?

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

Eventbase

FEBRUARY 12, 2020

How can event managers appeal to the bleisure traveler? Here are four of our favorites: Select attractive destinations Negotiate extended conference hotel rates Offer companion or family passes for your event Use the event app to highlight bleisure information 1. There are many ways to appeal to the bleisure traveler.

Travel 52

Travel Negotiating Event Apps 2020 52

Capterra Event Management

FEBRUARY 14, 2018

Create an event budget. Identify and engage event partners and sponsors. Develop your event branding. Develop and deploy your event marketing campaign. How to plan an event: A ten-step guide. Develop a vision for your event. Your vision is the foundation of your event. Put your team together.

Social Media 110

Social Media Advertising Food and Beverage Speakers 110

Cvent: Event Marketing

APRIL 16, 2019

Transportation To and From the Conference. Transportation for After-Hour Functions. Also, determine the distance of the hotels at which your attendees are likely to stay so that you can be sure transportation is as simple as possible. How responsive is the Destination Marketing Organization? Transportation.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45

ePly

MARCH 18, 2024

Even simple events can have multiple moving parts, making event planning an intense exercise in logistics. More than throwing parties, event planning considers all stages of the event cycle. From conception to post-event marketing, the planner has to be ready for nearly anything. tornado, hurricane, etc.),

Social Media 62

Social Media Transportation Speakers Negotiating 62

The Castle Group

SEPTEMBER 26, 2023

An events agency can help provide strategic insight, manage the project timeline, source and coordinate vendors, drive deliverables, execute the program onsite, and help you sleep at night! Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Research and create an event hashtag. Be active and share interesting and relevant content leading up to the event. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Research and create an event hashtag. Be active and share interesting and relevant content leading up to the event. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Cvent: Event Marketing

DECEMBER 5, 2018

But dealing with transportation issues to get attendees to the main conference venue and negotiating rates with different sales teams at each property can be time consuming, expensive, and problematic. Together, the two hotels create a ready-made event destination at the entrance to the French Quarter.

Hotels 37

Hotels Meetings Negotiating Transportation 37

Eventtia

OCTOBER 20, 2022

Avoid any national holidays and any big events in the area (especially if you are planning an In-person event.) ( For in-person events) Select your venue. Determine your must-have needs from a venue before negotiating and committing to a venue. Develop an event master plan. Negotiate and lock in vendors.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Eventtia

OCTOBER 9, 2023

In retail, this can also involve branded bags, stickers, or even staff uniforms tailored for the event. Construct your event marketing plan In the competitive world, spreading the word about your event effectively and on time is crucial to ensure its success. Negotiate terms. Negotiate mutually beneficial terms.

Event Planning 88

Event Planning Retail Social Media Speakers 88

EventBank Insights

JANUARY 9, 2019

Quick Reads Event Topic and Goals Creating Attendee Personas Budgeting Choosing a Venue Marketing Your Event Know Your Equipment Gather Vendors Registration and Ticketing Post-Event Marketing Set Your Event Topic and Goals Choose an appropriate topic for your event. It's that simple.or

Event Planning 103

Event Planning Social Media Speakers Marketing 103

Eventtia

DECEMBER 16, 2022

Event planners ensure that all the details of a particular event are taken care of. Event planners also handle logistics like transportation and accommodations. To become certified, event planners must demonstrate their knowledge and experience in the field.

Event Planning 48

Event Planning Social Media Contracts Negotiating 48

Eventory

FEBRUARY 1, 2019

Internal events play a key role in building a culture within the company. Thus, information about whether they are valuable to employees or not is necessary for the organizers, as they spend 30% of the marketing budgets on the event marketing activity. Why are corporate events organized? What are event goals ?

Corporate Events 78

Corporate Events Financial Technology Events 78

Stova

MARCH 16, 2023

It is what will support and enrich your current event and future events to come. According to Intel’s event program manager for global event marketing Victor Torregoza : “We are living and working in a data-centric economy. That applies to us as consumers and it applies to us as individuals.

2023 40

2023 Technology Consulting Marketing 40

Stova

MARCH 20, 2023

If you can't make the June event, don't worry ETL will also take place in London on November 15 -16, 2023. By attending this event, you'll discover new methods and algorithms and deep learnings from the world's top innovators. With more than 6,500 representatives in attendance, you will quickly realize why IPW is a must-attend event.

2023 52

2023 Conference Healthcare B2B 52

Social Tables

DECEMBER 27, 2018

A huge piece of the expected 5-10% increase in meetings and events demand is the escalating willingness of brands to invest in events as a marketing channel. In fact, in a recent event marketing survey , 52% of survey respondents said that event marketing drove more business value than other marketing channels. (To

2019 167

2019 Meetings Hotels Venues 167

TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. The Basics of Event Budgeting Crafting an event budget demands meticulous planning, attention to detail, and adaptability.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Planning Pod

JANUARY 25, 2017

Email marketing. Social media marketing/mentions. In-kind sponsorship opportunities (this could be a long list but can include food, beverage, printing, a/v, entertainment, transportation, decor/floral, PR, etc.). “The last thing sponsors want to do is sponsor an event that has no support at all. .”

Sponsorships 129

Sponsorships Social Media Negotiating Marketing 129

Nuila Events LLC

JULY 25, 2016

For best results, research your audience before booking a venue – will there be catering, alcohol, technology, a block of rooms, transportation. Skimping on Marketing No matter how strong your game-plan is, not letting guests know about it, or going cheap on the invitations, will doom your event to failure. Make sure you ask!

Event Planning 45

Event Planning Venues Events Negotiating 45

Planning Pod

FEBRUARY 7, 2025

Simplified pricing: Clear, concise package pricing reduces back-and-forth negotiations and makes event budgeting easier for both you and your clients. They typically appreciate the convenience of choosing a pre-built solution that meets their needs.

Corporate Events 88

Corporate Events Events Entertainment Venues 88