Endless Events

JANUARY 26, 2018

Who doesn’t love a free event planning tool? One of the best free event planning tools an #eventprof can use are templates. You can avoid missing crucial event details, reduce the stress of recreating something from scratch, and hit the ground running from day one. 3D Printed Food?

Event Planning Tools 99

Event Planning Tools Event Planning Social Media Food and Beverage 99

Endless Events

NOVEMBER 15, 2021

From managing event timelines to event budgeting, event profs have a lot on their plates. And even though innovative event technology solutions help automate many of the event planning processes, certain tasks remain unchanged. Food & Beverage. Banquet Event Orders.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

Endless Events

AUGUST 30, 2018

There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block? A hotel block is the base of operations for your entire event. The bigger the event, the earlier you should start.

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

Attendease

OCTOBER 19, 2021

Here are some key takeaways from the conversation with Lindsay, where she debunks the myth of all-in-one event tech. So building a solution that can navigate from procurement to abstract management, food and beverage, registration, and more… it’s something hard to come by. Lindsay even questions if that’s ever going to happen.

Event Management 195

Event Management Management Food and Beverage Tech 195

Planning Pod

APRIL 12, 2020

The same can be said for event planning. If you try to create an event that makes all audiences happy by including every idea and activity under the sun, then it doesn’t have any clarity and won’t resonate with anyone. Step 4 – Assemble a crack team of event professionals.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Event Farm

JULY 8, 2022

To ensure that your attendees return to your conference year after year delivering a memorable event experience is key. Because costs are much higher, many event venues are much less likely to negotiate, hold you to attrition, and service is astoundingly low.

Conference 246

Conference Food and Beverage Negotiating Hotels 246

Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. We suggest tailoring your checklist to fit your event.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Social Tables

JANUARY 12, 2023

What does an event planner do, exactly? In this article, we break down what event planning is. We look at the duties, skills, and experience required in professional event planning, as well as a variety of planning specialties. – Kristin Banta, Kristin Banta Events, inc. Negotiation.

Negotiating 145

Negotiating Event Planning Education Venues 145

Guidebook

JANUARY 8, 2024

Managing events is stressful. You need an event planning checklist to support you from beginning to end. From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. We suggest tailoring your checklist to fit your event.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Event Planning BluePrint

OCTOBER 5, 2016

Learning how to plan an event requires multitasking skills and (often) quick thinking. In order to succeed, you need to know and understand the basics so you plan your event effectively. Establish your event budget. Determine your event entertainment and/or speakers. Event Wrap Up (aka post-mortem).

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Social Tables

NOVEMBER 23, 2017

A theme not only makes the event less expensive by avoiding decoration overload, but it creates a more cohesive guest experience. That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. It’s important to satisfy guests’ five senses at any event. Negotiate with vendors.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Eventmobi

JANUARY 24, 2019

One of the key challenges for planners is to ensure that you carefully manage expenses and revenues to achieve the financial goals that have been established by your organization and accurately measure your event success. The chart below shows an overview of the most common expenses for meetings and events. Number of People.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Planning Pod

JANUARY 17, 2017

Search the Internet for the phrase “event planning challenges” and you will find countless surveys and lists (like here and here ) that name reduced event budgets or budget cuts as one of the top challenges facing event professionals every year. Negotiate contracts with ferocity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Venues 133

Attendease

FEBRUARY 20, 2024

This includes considering your internal resources (budget, stakeholders, event management software) and external resources (sponsors, vendors, partners). Here are some tips for managing corporate event planning across multiple teams and stakeholders: Create a master project plan with milestones, deliverables, and deadlines.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

GEVME

JUNE 27, 2018

Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Catering: Many conference planners think that services related to food and beverages aren’t in their sphere of interest because it’s something that venue hosts are responsible for. Inquire where the food and beverages are coming from.

Conference 149

Conference Venues Food and Beverage Transportation 149

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Savvy Contract Negotiations. In-House Catering.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. If you’re lucky, the event market will offer a variety of good venues. How to prepare an event venue. Food and beverage.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Endless Events

NOVEMBER 15, 2022

The Annual ICE Report estimates that event-related costs will increase by 83%. It’s also a sign of a returned confidence in event planning. Of course, our event marketing budgets will need to be higher in 2023 than in 2021 or 2020. After all, most events were virtual and demanded lower budgets.

2023 122

2023 Food and Beverage 2022 Negotiating 122

Social Tables

JUNE 12, 2024

Popular event vendors and why we recommend them Vendor needs vary by event, fluctuating with event size, attendee count, budget, and other vital factors. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

SmartMeetings

DECEMBER 28, 2023

This small gesture makes us all feel special and sets the tone for an exceptional event. List your top three, non-negotiable activities you must complete before your head hits the pillow! 15-minutes of dedicated, focused attention allows you to set clear goals and plan your schedule. What emotions do you want them to experience?

Food and Beverage 97

Food and Beverage Negotiating Events 2023 97

Event Planning BluePrint

JANUARY 18, 2022

I think it’s safe to assume we all know that the phrase “a la carte” is French for “by the card” or “according to the menu,” but what does a la carte mean in terms of event planning? ” Everyone gets the same plate of food, whether they like the sides or not. All-Inclusive or Full-Service Planning.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

The Castle Group

JULY 18, 2023

It is no secret that events can produce much waste, from name badges and printed programs to signage and décor. However, nothing compares to food waste. Research from the Lime Venue portfolio shows that “the average event wastes between 15% and 20% of the food it produces.” What is food donation? Start early!

Food and Beverage 52

Food and Beverage Hospitality Negotiating Contracts 52

Brown Paper Tickets

MARCH 30, 2018

Festival event planning may not be the easiest item on your springtime to-do list, but with a few basics, you’ll be on the road to success in no time. When planning any event, start with the audience—who will be in the crowd? Keep your target audience in mind throughout the planning process. Book Talent.

Food and Beverage 78

Food and Beverage Negotiating Social Media Transportation 78

Social Tables

APRIL 17, 2019

At the end of the day, it’s the stats that bring us all together, open up new conversations, and spur collaboration, that have the biggest and most holistic impact on our events. You can even download a free copy of these simple event statistics to reference anytime. Explore simple event planning statistics you need to know.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Eventtia

OCTOBER 20, 2022

Planning an event can be overwhelming with all the different moving parts and challenges. In this guide, we’ll share an event planning template you can use to easily plan your next event. Event Planning Template: Checklist and Timeline. Develop an event master plan.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. A win-win contract allows everyone to feel that their biggest risks are covered and they can partner in good faith to execute confidently while working creatively to deliver the best event possible.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Eventtia

OCTOBER 9, 2023

Whether you’re on the brink of planning a first event or are a seasoned professional revising your event planning checklist, this guide aims to be your trusted roadmap. This article provides a comprehensive event planning checklist to help you manage every detail for a successful event, from start to finish.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Social Tables

AUGUST 31, 2017

Skip negotiations over event perks. Every time a large meeting or conference is being planned, hotels are asked for the same things: Early check-in or late checkout for guests. Discounted food and beverage or room rates. Instead of wasting time, just skip the negotiations. Click To Tweet. Parking vouchers.

Hotels 79

Hotels Marketing Negotiating Social Media 79

Planning Pod

SEPTEMBER 9, 2024

Conversely, if you see an increase in costs, analyze your expenses to identify areas where you can cut back or negotiate better deals with suppliers. Attendee engagement is another important metric to track, especially if you manage ticketed events. Negotiate better deals with your suppliers and vendors.

Food and Beverage 88

Food and Beverage Negotiating Sustainability Marketing 88

Planning Pod

AUGUST 14, 2023

If you’re unsure where to start, provide forms or surveys during the event registration process so guests can easily enter their dietary needs, meal preferences, and other key details, such as food allergies. You don’t want to run out of food halfway through your event, so take steps to ensure you have plenty of food available.

Food and Beverage 78

Food and Beverage Contracts Management Event Planning 78

Event Planning BluePrint

SEPTEMBER 13, 2018

Let’s say you are planning an incentive trip tailored to a group of CEOs, you will want to give them an experience that they could not get anywhere else. This will require you to have some serious negotiation skills or a huge budget. Cool Event Venues For Your Next Event. Guest Post by Ed Byers.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

Social Tables

MAY 14, 2019

Planning a successful event starts by recognizing that attendees are looking for more than an event — they’re looking for an experience. And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Event planning within a budget is no small task, so it’s no surprise that a question we’re often asked is “how can I save money on event AV?” Negotiating aspects of AV quotes. It’s tricky.

Negotiating 81

Negotiating Contracts Wireless Events 81

Master the Event

APRIL 2, 2022

But now your client wants you to create an amazing event with about 70% of your previous budget. And just because you may not have all of the bells and whistle (and money) of past events, it doesn’t mean your event should be anything less than fabulous. Business Event Planning – Falling Budget vs. Rising Expectations.

Event Planning 40

Event Planning Food and Beverage Negotiating Financial 40

ePly

JUNE 21, 2023

Planning an event is always an exciting experience, but it can be quite a costly one, too. Did you know that food and beverage (F&B) expenses are among the most significant expenses associated with any event? Create a Detailed Budget Okay, so you’ve set a budget for your event – fantastic!

Food and Beverage 48

Food and Beverage Negotiating Trade Shows Events 48

Bizzabo

AUGUST 13, 2018

of planners have an event spend less than $100K — budget constraints should be conveyed to the venue from the start. However, if you have found the perfect fit for your event, ask if they would consider lowering the cost in exchange for a multi-year contract. Don’t be afraid to negotiate! Food and Beverage: Parched throats?

Venues 115

Venues Conference Food and Beverage 2014 115

SpotMe Blog

MAY 31, 2023

And with 91% of event organizers believing an app is critical to event success , it seems clear that not harnessing the power of this digital tool could mean missing out on a huge opportunity. But how can you make the most of your event app to make a substantial profit? Sponsorships or partnerships could help offset expenses.

2023 130

2023 Technology Event Apps Social Media 130