SmartMeetings

JUNE 27, 2024

From sourcing the right venue and managing the contract to ordering food and beverage, audio and visual equipment and keeping everyone safe, this is what you need to ace the event production initiation. Figuring out where to host your next meeting can be a strenuous task.

Food and Beverage 52

Food and Beverage Meetings Contracts Negotiating 52

MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. Mike May, president of Brightspot Incentives & Events, said he tells clients to expect increases of around 30 percent for airfares, 20 percent for guest rooms, and 10 percent for food and beverage.

Food and Beverage 59

Food and Beverage Meetings Transportation 2023 59

PCMA Convene

AUGUST 29, 2016

Is there a more seamless way for planners to negotiate the price of Wi-Fi for their next meeting — and make sure that wireless service lives up to expectations? . “There’s no real incentive [for change], aside from events going elsewhere, and [planners] citing the cost of network services in driving the business out of a city. .

Management 75

Management Wireless Food and Beverage Negotiating 75

Eventmobi

JULY 5, 2023

Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Event technology sponsorship You could partner with tech companies to boost engagement for your event. Bonus points if they provide food and beverage options. So how should you price your package?

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Social Tables

MAY 14, 2019

Planning a successful event starts by recognizing that attendees are looking for more than an event — they’re looking for an experience. And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

Bizzabo

AUGUST 13, 2018

of planners have an event spend less than $100K — budget constraints should be conveyed to the venue from the start. However, if you have found the perfect fit for your event, ask if they would consider lowering the cost in exchange for a multi-year contract. Don’t be afraid to negotiate! Food and Beverage: Parched throats?

Venues 115

Venues Conference Food and Beverage 2014 115

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Ensure there are enough breaks and downtime throughout the event. Can event technology support the meeting objectives? Test WiFi bandwidth.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Ensure there are enough breaks and downtime throughout the event. Can event technology support the meeting objectives? Test WiFi bandwidth.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

SmartMeetings

DECEMBER 29, 2016

Take a few minutes to enroll in free event planning webinars that can teach you the finer points of contract negotiation, event technology and more. We know it can be hard to let go—to trust employees and colleagues with crucial aspects of your event.

Meetings 74

Meetings Food and Beverage 2017 Trade Shows 74

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. Political, economical, and technological turmoil are profoundly affecting the way we choose where to host our events and creating unprecedented opportunities.

Venues 40

Venues Negotiating 2023 Food and Beverage 40

SpotMe Blog

JUNE 13, 2023

They stay on top of trends and regulations in the pharma event space. They also have established vendor relationships and buying power that can save you money, for example with event technology specifically tailored to the life sciences industry. They can often negotiate better deals and availability.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventtia

OCTOBER 20, 2022

Avoid any national holidays and any big events in the area (especially if you are planning an In-person event.) ( For in-person events) Select your venue. Determine your must-have needs from a venue before negotiating and committing to a venue. Develop an event master plan. Negotiate and lock in vendors.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Capterra Event Management

FEBRUARY 14, 2018

Catering (bartenders, servers, food, beverages, linens, table settings). Miscellaneous technology. For readers who have carte blanche with their event budget, consider introducing new event technology to step up your game. A/V (projectors, internet/Wi-Fi, speakers, microphones, cameras).

Social Media 110

Social Media Advertising Food and Beverage Speakers 110

All Seated

OCTOBER 12, 2018

In the world of events, technology has helped everyone to become more organized while keeping vendors and clients on the same page. The Power of Knowledge and Negotiation . AllSeated’s digital planning tools allow you to collaborate with clients and vendors on floorplans, guest list, seating, and timelines.

Airlines 34

Airlines Food and Beverage Negotiating Transportation 34

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Consolidating technology into an end-to-end event automation platform. Food How much will food cost?

2023 40

2023 Food and Beverage Social Media Negotiating 40

Planning Pod

FEBRUARY 6, 2024

Disadvantage : You usually have to pay for the purchase cost of these devices, so you should try to negotiate these costs when you’re in talks with a new payment processor. This is handy for processing day-of payments for food-and-beverage items or in-person payments on final invoice balances.

Financial 88

Financial Banking Food and Beverage Events 88

Planning Pod

JULY 25, 2019

Studies and individual use cases have shown that event management software saves users considerable time and resources and can improve revenues through more efficient billing and registration processes. It also offers both cloud-based and desktop options for those who wish to store their event data locally. ClearEvent. Calendaring.

Event Management 112

Event Management Management 2019 Social Media 112

SmartMeetings

OCTOBER 20, 2016

Experts delivered targeted technology sessions and answering questions on hot topics such as Snapchat, Slack, OneNote and wearable technology, and guided buyers through the latest tech in the Gadget Lab. Event Technology in Action.

2016 40

2016 Trade Shows Food and Beverage Technology 40

PCMA Convene

JULY 31, 2017

Nominated by Ann Luketic, CMP, Marketing Event Specialist, Progressive Insurance — “Jeff continues to go above and beyond for his clients to find just the right mix of entertainment and equipment. Event Technology Manager, Advanced Staging Productions, West Chester, Pennsylvania. Av/Tech Support. Paul Kennealy.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Eventtia

JANUARY 11, 2022

You can start by estimating the following items: Venue rental, including additional costs like insurance Catering costs Furniture rental Event technology stack ( event registration software , event management platform , virtual event platform, etc. ) Step 6: Securing Technology Infrastructure. And others.

2022 62

2022 Event Management Management Food and Beverage 62

Eventtia

DECEMBER 16, 2022

To get the CMP title, a person must show that they are good at negotiating contracts, planning events, managing risks, and marketing. Also, the CMP designation is the gold standard in the event planning industry. The CEPS certification is also great for meeting other event professionals and sharing best practices.

Event Planning 48

Event Planning Social Media Contracts Negotiating 48

Cvent: Event Marketing

APRIL 10, 2019

How many attendees will attend your event? What will be the event duration? As you decide, think about cost and the purpose of your event. More people mean a larger venue and more food, but it could also mean a greater return on investment. Determine or nail down the event budget as soon as possible as you begin planning.

Event Planning 46

Event Planning 2019 Food and Beverage Social Media 46

Eventtia

DECEMBER 16, 2021

The high-level items can vary depending on the type and size of your hybrid event, but you should include at least the following items: Venue rental (including additional costs like insurance required, etc.) Event technology ( event registration software , event management solution , virtual event platform, etc. )

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Planning Pod

JULY 25, 2019

Studies and individual use cases have shown that event management software saves users considerable time and resources and can improve revenues through more efficient billing and registration processes. It also offers both cloud-based and desktop options for those who wish to store their event data locally. ClearEvent. Calendaring.

Event Management 60

Event Management Management 2019 Social Media 60

SpotMe Blog

MAY 31, 2023

This is primarily due to the carbon emissions associated with travel to and from the event, including air travel for international attendees, and ground transportation for local attendees. Get quotes from different vendors and negotiate the best deals. Make sure there’s enough room for all event elements and any anticipated attendance.

2023 130

2023 Technology Event Apps Social Media 130

SmartMeetings

MARCH 16, 2018

Check out this testimonial for Lasso40 Founder and CEO Lucy Giovando Watts: “She has shown first-hand how a woman can go from planning logistics to starting her own event technology company.” That is some pretty high praise. Talk about a living role model. It showed that at the center of everything we do is “people.”

2018 36

2018 Food and Beverage Trade Shows Hospitality 36

PCMA Convene

JUNE 7, 2021

The hotels said we would have to serve more food and beverage if we extended that timeline. I think there are a bunch of different ways that we’re going to have to look at the business model of events. There’s that technology side. And so that helped out a lot. Your cost centers are shifting.

Meetings 98

Meetings Food and Beverage Venues Negotiating 98

SmartMeetings

MARCH 16, 2018

Check out this testimonial for Lasso40 Founder and CEO Lucy Giovando Watts: “She has shown first-hand how a woman can go from planning logistics to starting her own event technology company.” That is some pretty high praise. Talk about a living role model. It showed that at the center of everything we do is “people.”

2018 40

2018 Food and Beverage Trade Shows Hospitality 40

The Castle Group

MARCH 2, 2021

Also, ensure the property has enough bandwidth for the technology you are utilizing such as the event app that may need to be downloaded by all attendees. Enlist separate planning teams. In-person and virtual meetings have different logistical needs. Stay nimble. Planners were flexible before Covid, but now we’re nimbler than ever.

Food and Beverage 94

Food and Beverage Negotiating Hotels Event Apps 94