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Mastering Event Contracts: Essential Negotiation Strategies for Meeting Planners in 2025

Smart Meetings

Avoid pitfalls and protect your event Contracts are the lifeblood and backbone of the meetings industry. Negotiating contracts is the first step before confirming speakers, color themes or catering options. Warner also advised using force majeure clauses to deal with any issues arising from government funding cuts.

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2025: a year when technology will be pivotal and demand growth polarises.

Prestige Events Magazine

Virtual and augmented reality for event previews, AI-powered event apps, and seamless hybrid event solutions will differentiate successful venues. Customers expect venues and events to cater to their specific needs, whether through curated delegate journeys, personalised digital interactions, or bespoke on-site services.

2025 258
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Best of 2023: Event Contracts and Budgeting

Smart Meetings

Creating experiences, setting the stage for networking opportunities, and fostering connections among colleagues and association members are what the meetings and events world is all about. Tips for Negotiating Your Next Big Event Contract Cheryl M. In short, think big. Time to Adopt a Barrister Pricing Model?

Contracts 264
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What Happens When “Fear” Majeure Is Used to Postpone or Cancel an Event?

Smart Meetings

With ongoing concerns related to Covid variants, a number of businesses and events are re-evaluating whether to postpone or cancel despite the relative loosening of federal, state and local restrictions. So, what happens when there aren’t specific government restrictions to trigger a force majeure event to postpone or terminate an event?

Contracts 264
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Don’t Ask for a Covid Force Majeure Clause Now, and Other Advice from a Hotel Attorney

Smart Meetings

Negotiate a clause about what will make an event financially important to go forward and negotiate based on that.”. Instead, talk about concerns of people canceling and negotiate at what point it doesn’t work. Fee Negotiation. Don’t put pandemic in your force majeure clause because we are still in the middle of it.

Hotels 246
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A Breakdown of Post-Pandemic Contract Clauses

Smart Meetings

Sheaks, who deals with law in the restaurant and hospitality division, breaks down the force majeure process and points out the risks and legalities event planners and producers should be aware of when booking an event in a world recovering from Covid—where last-minute changes have become a regular, anticipated occurrence.

Contracts 195
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Navigating the Thrills of Event Innovation

Smart Meetings

Whether it is new faces across the negotiating table, evolving event technology or looming AI adoption , taking a risk is not something that comes naturally to many meeting professionals. There are 2,080 work hours in a year, according to the federal government. New ideas can be terrifying. Innovating takes work.