SmartMeetings

JUNE 27, 2024

From sourcing the right venue and managing the contract to ordering food and beverage, audio and visual equipment and keeping everyone safe, this is what you need to ace the event production initiation. Figuring out where to host your next meeting can be a strenuous task.

Food and Beverage 52

Food and Beverage Meetings Contracts Negotiating 52

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Planning Pod

SEPTEMBER 9, 2024

Revenue and profitability are key indicators of your business’s financial health, and you should regularly be looking for areas where you can increase revenue or reduce costs. Conversely, if you see an increase in costs, analyze your expenses to identify areas where you can cut back or negotiate better deals with suppliers.

Food and Beverage 88

Food and Beverage Negotiating Sustainability Marketing 88

ePly

AUGUST 2, 2024

Setting clear priorities for your event budget Determine a concrete goal for the event Before diving into the financial aspects, it's crucial to establish a clear and concrete goal for your event. By keeping a close eye on your finances, you can ensure that your event remains financially viable and successful.

Food and Beverage 62

Food and Beverage Negotiating Financial Sponsorships 62

Eventmobi

JULY 5, 2023

After all, with the right sponsors, you’ll not only receive financial support but also: Establish valuable partnerships Enhance your brand visibility Add credibility to your event And so much more! Instead, try asking yourself: what part of my event requires financial support? The right ideas = the right sponsors.

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

Event Leadership Institute

JULY 28, 2021

Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract. Renovation/construction: Some hotels have deferred renovations because of financial issues caused by a lack of business.

Contracts 73

Contracts Negotiating Food and Beverage Hotels 73

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders. Determining your event budget six to twelve months in advance helps keep your financials on track.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

SpotMe Blog

MAY 31, 2023

The energy consumed for event logistics, such as heating, cooling, and lighting the venue, as well as the waste generated from food and beverage services, disposable materials, and promotional items, also contributes to the environmental footprint. Get quotes from different vendors and negotiate the best deals.

2023 130

2023 Technology Event Apps Social Media 130

MeetingsNet

JANUARY 26, 2018

Take these incentives as a sign that you now have the upper hand in negotiations, a rare reprieve in today’s climate where suppliers typically hold all the leverage. . Most groups simply offer food and beverage minimums, but F&B actuals are much better for conveying your value to the hotel’s bottom line. .

Marketing 70

Marketing Food and Beverage Hotels 2019 70

Planning Pod

FEBRUARY 6, 2024

There are two main types of cashless payment options: Credit cards – Physical cards that customers use in-person or online to borrow a limited amount of money from a financial institution. Automatic Clearing House (ACH) – Electronic transfers of funds between financial institutions (like banks) using routing and account numbers.

Financial 88

Financial Banking Food and Beverage Events 88

SevenEvents

OCTOBER 17, 2023

step 1: define your event objectives before delving into the financial aspect of your event, it’s crucial to have clear objectives. fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

Endless Events

APRIL 27, 2023

In-kind sponsorships are relationships where a business sponsors an event by providing free goods or services rather than a financial contribution. As an experienced event professional in food and beverage, Nick is familiar with in-kind sponsorships. It’s all about negotiation. Xander agrees. Especially when it’s inbound.

Sponsorships 71

Sponsorships Negotiating Food and Beverage Events 71

Planning Pod

MAY 3, 2017

Chief Financial Officers are laser-focused on revenues, investments, capital and funding. This includes not sharing things like potential venues, speakers/performers, food-and-beverage option, etc. Chief Executive Officers often are focused on revenues, trends and new opportunities/ideas. anything more is overkill).

Event Ideas 142

Event Ideas Food and Beverage Events Marketing 142

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating 2023 Food and Beverage 40

Master the Event

APRIL 2, 2022

There is always some wiggle room in food and beverage. Now don`t starve your delegates (there’s nothing worse than having too little food) but take a realistic look at your menus. Don`t over order for buffets and food stations (does each delegate really need three muffins at the morning break?)

Event Planning 40

Event Planning Food and Beverage Negotiating Financial 40

Event Leadership Institute

AUGUST 5, 2019

Ironically, food and beverage may not be allowed in the galleries where the art is. Negotiating With Venues. Course Domains: D: Financial Management. Museums are not cheap. You’ll probably be hit with a rental fee, and possibly additional fees for security, maintenance and other ancillary expenses. CMP Credit Hours: 0.75.

Food and Beverage 46

Food and Beverage Insurance Contracts Negotiating 46

Planning Pod

JULY 9, 2021

Food-and-Beverage Management. You can quickly and easily add estimated, negotiated and actual costs, track payments and payment due dates for each line item, and view remaining amounts due. food-and-beverage packages and variable pricing options. Task & Project Management. Files & Note Management.

Food and Beverage 78

Food and Beverage Contracts Venues Management 78

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Prepare food, drinks, entertainment content, etc.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

zkipster

MAY 5, 2022

Dubai businesses and residents share this vision, and are actively contributing to Dubai’s future as a global city and one of the world’s leading financial and cultural centers.”. Photo by Nick Fewings via Unsplash. LOUISA HIRST | HEAD OF CLIENT RELATIONS FOR APAC & THE MIDDLE EAST | ZKIPSTER.

Hospitality 62

Hospitality Food and Beverage Hotels 2021 62

All Seated

OCTOBER 4, 2022

“In New York, we have seen clients spend double what they spent for the exact same event pre-pandemic, and that would be inclusive of venue, food, AV, and other expenses,” says Liz King Caruso, CEO at techsytalk. Inflation has been dominating the news headlines not just in New York but all over the globe. inflation rate. Be Transparent.

Management 41

Management Food and Beverage 2023 Negotiating 41

Eventtia

OCTOBER 9, 2023

Outline a detailed budget for your event Financial planning is paramount to ensure the viability of your event. Negotiate terms. Negotiate mutually beneficial terms. Finalize catering-related details Finalize your food and beverage arrangements with the caterer. Work on safety details. Initiate conversations.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Stova

MARCH 17, 2023

We met with three executives in the financial, higher ed, and technology industries to understand how they optimized events and made crucial decisions that drove their business forward. Food How much will food cost? What Cost-Saving Tactics are Being Implemented? Keeping these events on budget was critical to Vicky’s MBOs.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Eventtia

APRIL 18, 2022

Negotiate details with the venue. Catering (food and beverages). Create a shortlist of talents you’d like at the event Contact the talents Negotiate and confirm. Finalize financial details: Update your budget with final expenses. Don’t underestimate good foods and event swag. Technology stack.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Planning Pod

JULY 25, 2019

This platform takes a modular approach in its setup by offering a standard set of features (including CRM, event file management , invoicing/payments and communications) and then letting clients customize their account with suites of tools for event, venue, financial and inventory management and much more. ClearEvent. Calendaring.

Event Management 112

Event Management Management 2019 Social Media 112

Eventtia

DECEMBER 16, 2021

Having a clear budget as early as possible will provide you with more options and more time to negotiate with different vendors, and also provide you with a clear roadmap to ensure your hybrid event stays cost-effective. Event technology ( event registration software , event management solution , virtual event platform, etc. )

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Planning Pod

MAY 3, 2017

Chief Financial Officers are laser-focused on revenues, investments, capital and funding. This includes not sharing things like potential venues, speakers/performers, food-and-beverage option, etc. Chief Executive Officers often are focused on revenues, trends and new opportunities/ideas. anything more is overkill).

Event Ideas 60

Event Ideas Food and Beverage Events Marketing 60

Planning Pod

JULY 25, 2019

This platform takes a modular approach in its setup by offering a standard set of features (including CRM, event file management , invoicing/payments and communications) and then letting clients customize their account with suites of tools for event, venue, financial and inventory management and much more. ClearEvent. Calendaring.

Event Management 60

Event Management Management 2019 Social Media 60

Attendease

OCTOBER 15, 2024

Plus, you can explore all your options without feeling rushed, negotiate better rates, and have ample time for promoting and building excitement around the event. Knowing your financials upfront is key for finding venues and vendors within your price range. Early planning helps you avoid unnecessary stress and last-minute scrambling.

Food and Beverage 195

Food and Beverage Entertainment Corporate Events Venues 195

TicketBud

DECEMBER 13, 2023

Instead, event planners are living within the constraints and are more reliant on proper planning and financial forecasting to ensure the success of their events. Why Event Budgets are Important A budget serves as a financial blueprint for a successful event, aligning expenses with desired outcomes and ensuring financial viability.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Stova

MARCH 17, 2023

They have the tools to enable teams of planners to negotiate rates on event costs, they can speed up venue sourcing processes and they provide visibility and analysis into event spend. Negotiated Venue Cost Savings Due to reduced commissions from major hotel chains, business models are changing and the sourcing landscape is transforming.

2023 40

2023 Negotiating Food and Beverage Financial 40

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Keeping costs down, particularly food and beverage and audiovisual for meetings. Communication. Contracting. (3

Contracts 69

Contracts Food and Beverage Hotels Negotiating 69

PCMA Convene

MARCH 1, 2018

While at first look, this may appear to Marriott as a profitable decision on their part, I suspect this decision may not yield the financial gains they anticipated. Thirty-four years ago, my firm, Conferon, negotiated the first chain-wide, guaranteed commission (on net room price) contract in U.S. The Evolution of the Commission Model.

Site Selections 67

Site Selections Food and Beverage Contracts Negotiating 67

Canadian Special Events

SEPTEMBER 1, 2016

Most of the organizers Hala spoke with said financial success starts with board and committee leadership. The committee needs to “own” the financial side of the event for it to be. Toronto Taste is one of the most celebrated food events in the city. successful. They partnered with Vitamin Water to create a “Lite Brite” Station.

Food and Beverage 64

Food and Beverage Social Media Entertainment Hospitality 64

Capterra Event Management

FEBRUARY 14, 2018

Catering (bartenders, servers, food, beverages, linens, table settings). With more benefactors in the mix, your event poses a much smaller financial risk to your company or event firm. Catering: Survey registered attendees to find out what their tastes are, and if you need to make any special food accommodations.

Social Media 110

Social Media Advertising Food and Beverage Speakers 110

Stova

MARCH 20, 2023

ABA Bank Marketing Conference September 27 - 29, 2023 – Austin, TX The American Bankers Association (ABA) annual Bank Marketing Conference is a must-attend event for marketers in financial services. This 2-day event is designed for innovators in the financial industry to explore open banking, mobile-first models, AI, blockchain & more.

2023 52

2023 Conference Healthcare B2B 52

Planning Pod

AUGUST 24, 2019

Food and beverage offerings. More and more, food-and-beverage selections and catering have become a big draw for many events (even those that don’t have an obvious foodie angle). This form of marketing relationship is a much more straightforward financial arrangment. Speaker and entertainment selections.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131