Smart Meetings

DECEMBER 22, 2023

Over the last year, Smart Meetings wrote about contract and budgeting tips and trends this year for the event planner who wants to keep on top of their financials, so they can keep creating memorable experiences. What they aren’t so great at is considering the nuances in your financial plan. In short, think big.

Contracts 264

Contracts 2023 Negotiating Financial 264

Smart Meetings

OCTOBER 18, 2022

Negotiate a clause about what will make an event financially important to go forward and negotiate based on that.”. Instead, talk about concerns of people canceling and negotiate at what point it doesn’t work. Fee Negotiation. Don’t put pandemic in your force majeure clause because we are still in the middle of it.

Hotels 246

Hotels Negotiating Contracts Financial 246

Attendease

AUGUST 26, 2024

Corporate events require significant time, effort, and financial investment. Negotiating with vendors and adhering to their policies 5. Webinars These online seminars or presentations allow companies to share expertise, product information, and thought leadership with audiences globally.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Velvet Chainsaw

MARCH 15, 2023

This perfect storm significantly threatens the sustainability of associations and adds tremendous pressure to those who are organizing events to find ways to improve their financial performance. Planners are charged with making the problem go away but have little to no negotiating power.

Event Planning 370

Event Planning Food and Beverage 2023 2019 370

Smart Meetings

NOVEMBER 14, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Negotiating Sustainability Contracts 130

Smart Meetings

DECEMBER 23, 2021

What contracts need to include and how to negotiate those from third parties. Glynn shared that this new threat is scary for every traveler, every planner, every third-party negotiator. In each section, Glynn and Eidsvold offer analytical observations: Incentive travel is returning, however slowly.

Travel 246

Travel Negotiating Contracts 2022 246

MeetingsNet

MARCH 22, 2024

Approved on March 18 by the Canadian government, the International Convention Attraction Fund allows destinations to apply for up to $1 million in financial support to offset the costs of any “major international business event” hosted by a for-profit or non-profit organizer.

Financial 111

Financial Government Insurance Trade Shows 111

Smart Meetings

NOVEMBER 14, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Negotiating Sustainability Contracts 130

Smart Meetings

NOVEMBER 16, 2018

As attendees filed into The Village in the Financial District of San Francisco on Thursday, they were welcomed warmly and ushered to a swag buffet, where they picked their own gift bag items, just as they would soon be choosing their own agenda and action items. The first-ever Together Women Achieve meeting started with a hug.

Financial 244

Financial Negotiating Tech Meetings 244

Smart Meetings

NOVEMBER 14, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Negotiating Sustainability Contracts 130

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 95

Financial Insurance Meetings Food and Beverage 95

Smart Meetings

NOVEMBER 14, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Negotiating Sustainability Contracts 130

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge.

2023 263

2023 Negotiating Insurance Financial 263

Smart Meetings

DECEMBER 23, 2021

What contracts need to include and how to negotiate those from third parties. Glynn shared that this new threat is scary for every traveler, every planner, every third-party negotiator. Guest safety has become a focal aspect of incentive travel planning. Costs are changing and budgets must follow suit.

Travel 246

Travel Contracts Negotiating Hotels 246

Smart Meetings

NOVEMBER 14, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Negotiating Sustainability Contracts 130

Smart Meetings

SEPTEMBER 14, 2023

An organization that undervalues the importance of procurement often pays for it in numerous ways—financial and legal. A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations.

Conference 246

Conference Site Selections Negotiating Contracts 246

Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. By the Numbers. Jeff Calmus. Tell a Story.

Financial 245

Financial Insurance Medical Meetings Contracts 245

PCMA Convene

DECEMBER 9, 2024

Budget constraints respondents indicated frustration over budget cuts, rising costs, and the challenge of delivering high-quality events with reduced financial resources. Labor costs, particularly union labor and in-house AV contracts, are viewed as excessive, and the lack of flexibility to negotiate better rates leads to resentment.

Negotiating 115

Negotiating Contracts 2024 Transportation 115

Smart Meetings

NOVEMBER 15, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Sustainability Negotiating Contracts 130

Smart Meetings

NOVEMBER 15, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Sustainability Negotiating Contracts 130

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Smart Meetings

JANUARY 24, 2025

Nearly half of exhibitors feel that show organizers are unaware of or indifferent to their financial challenges, making them feel undervalued once show dates end. With this information, negotiate better rates with service providers to help exhibitors cut expenses. A staggering 82% cite show services as their primary cost concern.

Trade Shows 130

Trade Shows Sponsorships Negotiating Marketing 130

EventSource

NOVEMBER 1, 2021

Creating a budget will keep you on track both financially and mentally. A good way of “trimming the fat” is to get honest with what are your non-negotiables as opposed to your wishes. If you prefer something a little more streamlined, you can also access our free checklist. Create and stick to a budget (or use ours!).

Negotiating 316

Negotiating Contracts Financial Hotels 316

Smart Meetings

NOVEMBER 15, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Negotiating Sustainability Contracts 130

Smart Meetings

NOVEMBER 16, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Sustainability Negotiating Meetings 130

Smart Meetings

NOVEMBER 14, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Negotiating Sustainability Contracts 130

Smart Meetings

NOVEMBER 19, 2018

Using various methods, businesses seek out attendees and exhibitors to recruit or pull them away from official negotiated hotel blocks. When poaching occurs, event planners not only take a financial hit, but their reputation may also be negatively affected.

Negotiating 200

Negotiating Hotels 2014 Financial 200

Smart Meetings

NOVEMBER 15, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Sustainability Negotiating Contracts 130

BizBash

DECEMBER 27, 2017

This table below highlights how blockchain can disrupt various aspects of the financial services industry. Compiling and maintaining these databases is expensive for financial services; this can lead to duplication of effort and can delay transactions. All financial services firms, payment card networks, regulators.

Financial 80

Financial Banking Insurance Contracts 80

Smart Meetings

DECEMBER 19, 2022

The pair started with 25 brands and negotiated offerings to build a marketplace of “collections” at levels ranging from $1,500 to $10,000 for two guests, including taxes, fees and gratuities. Cassidy stressed that the programs they offer are not meant to take the place of organized incentive travel.

Travel 243

Travel Airlines Insurance Negotiating 243

Smart Meetings

NOVEMBER 15, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Sustainability Negotiating Contracts 130

SmartMeetings

JANUARY 2, 2018

I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. ” Kear also advises that planners bring along their financials from previous years’ events to show their hotel spend and P&L.

Negotiating 75

Negotiating Hotels Food and Beverage Contracts 75

Velvet Chainsaw

MAY 25, 2023

Planner frustrations include: Late assignment — or recurring turnover — of key project managers Unexpected increases in expenses Lack of empowerment to negotiate or problem-solve Unacceptable response times No clear escalation path for service recovery As for vendors, many face headwinds as they work to rebuild their service delivery teams.

Negotiating 195

Negotiating 2023 Financial Management 195

Smart Meetings

NOVEMBER 15, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Sustainability Negotiating Meetings 130

Smart Meetings

NOVEMBER 16, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Sustainability Negotiating Meetings 130

Smart Meetings

NOVEMBER 9, 2018

Financial Risks. A contract is an allocation of who assumes the financial risk of things happening,” she said. Though it may seem antithetical, Devlin contends that meeting hotels halfway, and acknowledging their risk, can lead to better negotiations and deals overall. If a hotel or venue cancels, it can derail an entire event.

Risk Management 164

Risk Management Management Contracts Insurance 164

Smart Meetings

NOVEMBER 16, 2024

Financial and insurance industry meeting planners face complex demands. Learn More: From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices Topics included AI adoption, succession planning, contract negotiations, neurodiversity affordances, transportation management and sustainable sourcing.

Insurance 130

Insurance Sustainability Negotiating Meetings 130