PCMA Convene

DECEMBER 9, 2024

Budget constraints respondents indicated frustration over budget cuts, rising costs, and the challenge of delivering high-quality events with reduced financial resources. Venue sourcing venue affordability, availability, and inflexible hotel staff contribute to the frustration of event planners. Find more details below.)

Negotiating 115

Negotiating Contracts 2024 Transportation 115

EventSource

NOVEMBER 1, 2021

Creating a budget will keep you on track both financially and mentally. It’s a good idea to break up your budget into different categories, including the venue , vendors, attire, and more. . A good way of “trimming the fat” is to get honest with what are your non-negotiables as opposed to your wishes.

Negotiating 317

Negotiating Contracts Financial Hotels 317

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Smart Meetings

NOVEMBER 9, 2018

Financial Risks. If a hotel or venue cancels, it can derail an entire event. Likewise, there is always the question of what compensation the venue expects. A contract is an allocation of who assumes the financial risk of things happening,” she said. The most common risk in the meetings industry is cancellations.

Risk Management 164

Risk Management Management Contracts Insurance 164

Velvet Chainsaw

APRIL 13, 2020

The previous low for occupancy was during the financial crisis in 2009 when occupancy was 55 percent. The timing of recovery is going to be dependent on consumers and businesses having confidence that our cities and venues are safe again. Occupancy for the year is expected to hit an all-time low of 43 percent. Do the Right Thing.

Contracts 397

Contracts 2009 Hotels 2020 397

SmartMeetings

JANUARY 2, 2018

I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. ” Kear also advises that planners bring along their financials from previous years’ events to show their hotel spend and P&L.

Negotiating 75

Negotiating Hotels Food and Beverage Contracts 75

Smart Meetings

SEPTEMBER 1, 2022

They negotiate for higher wages, improved benefits including retirement plans and family healthcare, job training, due process and safety concerns. The financial benefits of union membership have been recorded several times. Unite Here created FairHotel to assist meeting and event planners in choosing a union hotel or venue.

Hospitality 246

Hospitality Contracts Hotels 2021 246

GEVME

MAY 21, 2018

Think about the ways to minimize expenses through sponsorships ; price negotiations; and partnerships with suppliers, vendors, or venue hosts. If you’re planning a charity gala or a holiday celebration, there is definitely a need for some decorations at the venue. Benefit from sponsorship packages.

Corporate Events 214

Corporate Events Sponsorships Negotiating Social Media 214

EventMB

JUNE 8, 2022

Event industry trade shows such as IMEX in Frankfurt present a unique opportunity to showcase new venue openings. Politicians and policymakers are keen to discuss their visions for attracting delegates to their destinations, while planners seek out the latest and most impressive new venues.

Retail 172

Retail 2028 2022 Trade Shows 172

Eventmobi

JANUARY 24, 2019

To begin building your budget, it’s best to determine what financial success means for your event and how you want to measure it. Let’s take a look first at how you can determine what financial success means for your meeting or event before talking in more detail about cash flow. Venue Rental. Number of People. Entertainment.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Eventmobi

JUNE 16, 2023

It lets you: Diversify revenue streams Increase financial stability Grow your program offerings Attract new members (with non-member/blended events) Diversify revenue streams Say you have 2,000 writers each paying $150 in dues every year. Non dues revenue is more than a temporary financial boost. a sense of security.

Sponsorships 195

Sponsorships Financial Social Media Conference 195

Eventtia

OCTOBER 20, 2023

It serves as a financial roadmap, providing a clear view of all expenses and revenues associated with the event. By creating an effective event budget plan, organizers can exercise financial control and achieve maximum returns on their investments. Quick note: This guide works for free-to-participate events.

Financial 117

Financial Negotiating Entertainment Retail 117

Attendease

OCTOBER 15, 2024

There are so many moving pieces to juggle , from nailing down the budget and finding the perfect venue, to coordinating catering, entertainment, décor, and everything in between. It also lets you lock in the best venues and vendors before dates get snatched up. The good news?

Food and Beverage 195

Food and Beverage Entertainment Corporate Events Venues 195

Attendease

APRIL 4, 2024

Think through the resources, staff, budget, venue size, marketing channels, etc., Embrace scalable venues and formats The right venues and formats will make running larger or concurrent events much smoother. You can even embrace a “hub and spoke” model with smaller satellite venues feeding into a main event hub.

Event Management 195

Event Management Management Sustainability Corporate Events 195

EventBank Insights

SEPTEMBER 19, 2019

Finding the right venue can make or break an event, so it’s important that you find the perfect venue to house your event. But how do you find the perfect event venue? So, although finding the perfect venue will always take time, it doesn’t always have to feel overwhelming. Quick Reads.

Venues 106

Venues Insurance Transportation Events 106

GEVME

AUGUST 15, 2019

It’s easy to fill in a site with digital panels and robots, but don’t forget that the use of the latest event technology trends just for the sake of fashion is ornamental only and unjustifiable from a financial point of view. Find out in advance how secure the Wi-Fi protocol at the event venue will be. The power of procurement.

2020 219

2020 2019 Negotiating Technology 219

Smart Meetings

SEPTEMBER 26, 2024

More strikes could begin with little advance notice across the nation if negotiations remain deadlocked. The labor action underscores the importance for planners of doing due diligence on issues such as potential labor actions when negotiating contracts with suppliers, Jonathan T.

Hotels 130

Hotels Airlines Negotiating 2008 130

Eventtia

NOVEMBER 10, 2023

Each model has its own advantages and trade-offs, so selecting the one that aligns best with your objectives and financial resources is essential for successful event planning. Determine how much your organization can allocate to software expenses without straining your financial resources.

Event Management 117

Event Management Management Negotiating Financial 117

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 48

Negotiating Contracts 2024 Events 48

Planning Pod

OCTOBER 2, 2024

From vendor and supplier negotiations to technology investments, we’re here to provide actionable tips and insights to help you optimize your financial performance. Vendor and supplier costs Negotiating better deals with vendors and suppliers can be a game changer when it comes to reducing costs. Get started today!

Negotiating 78

Negotiating Financial Social Media Transportation 78

GEVME

APRIL 25, 2018

Have you ever successfully negotiated a price with an event vendor before? Corporate events are often organised in foreign cities and countries, which requires you to be super flexible in terms of accommodations and venue booking, finding vendors , exploring the most convenient means of transportation, etc. 20,000 – $40,000.

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

SmartMeetings

JUNE 3, 2019

When searching for a venue, securing a property with in-house catering gives planners some elbow room—financially and in menu customization. It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. Savvy Contract Negotiations.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

Eventmobi

MAY 23, 2024

After all, these organizations can add legitimacy to your event, while improving its financial outlook. Make sure it’s enough to cover conference management software, a venue (for in-person events), speaker fees, marketing campaigns, event workers, AV equipment, and whatever else you need.

Conference 292

Conference Management Speakers Event Apps 292

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. It’s crucial to monitor expenses closely and adhere to the budget to ensure financial stability.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Expo Pass

MARCH 22, 2023

From venues to staffing and all the details in between, it can almost feel like you’re about to burst from thinking about it all. Use that to make decisions about advertisement, venue design, speaker selection, and even catering. We recommend choosing your venue first, as this will have a huge impact on the rest of your budget.

Event Planning 148

Event Planning Speakers Venues Negotiating 148

SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Concession Misconceptions.

Meetings 123

Meetings Contracts Insurance Hotels 123

Planning Pod

JUNE 13, 2024

In today’s competitive landscape, differentiating your event or venue business is crucial. Everywhere we look, there are new venues and event services sprouting like dandelions. Lawsuits and claims Unforeseen incidents can lead to costly lawsuits or claims against event venues in particular.

Insurance 89

Insurance Marketing Risk Management Financial 89

The Castle Group

SEPTEMBER 3, 2021

At Castle, we are continually consulting with our clients to help them make the best decisions for their stakeholders, achieve their meeting goals and mitigate financial loss.

Meetings 97

Meetings Negotiating Contracts Consulting 97

Eventtia

NOVEMBER 10, 2023

Each model has its own advantages and trade-offs, so selecting the one that aligns best with your objectives and financial resources is essential for successful event planning. Determine how much your organization can allocate to software expenses without straining your financial resources.

Event Management 96

Event Management Management Negotiating Financial 96

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

QC Event School

MAY 20, 2021

Since the beginning of the global pandemic, the event industry has seen a substantial financial loss, and many vendors and venues have gone out of business. Contract negotiations and securing new vendors. Online venue tours. However, I do see a lot of value in placing bottles of hand sanitizer around the venue.

Event Planning 105

Event Planning Negotiating Contracts Financial 105

Eventmobi

JULY 5, 2023

After all, with the right sponsors, you’ll not only receive financial support but also: Establish valuable partnerships Enhance your brand visibility Add credibility to your event And so much more! Instead, try asking yourself: what part of my event requires financial support? The right ideas = the right sponsors. Going virtual?

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Eventscase Blog

SEPTEMBER 18, 2024

The role encompasses a variety of tasks, from choosing the right venue to managing logistics and crises, ensuring all details are taken care of. Venue Selection and Logistics Choosing the right venue is a key part of an event’s success. Budget Management An effective event organiser knows how to create and stick to a budget.

Negotiating 98

Negotiating Contracts Transportation Financial 98

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venues 52

Venues Negotiating Contracts Travel 52

Event Industry News

APRIL 17, 2019

Built on the trust of the Event Industry Professional Integrity Certification (EIPIC®) created by Event Integrity and their proprietary vetting process, the marketplace will help Event Hosts shop and book with verified Venues & Vendors for their events. Industry leaders help create educational content for the online community.

Education 98

Education Negotiating Contracts Financial 98

Event Industry News

JANUARY 22, 2021

Businesses cannot plan, cannot negotiate with landlords, and cannot see a way out of this crisis while they have no certainty about when they will reopen, the conditions in which they reopen, and the support available. Otherwise we may not have any venues to return to when the restrictions are lifted.”.

Government 108

Government Hospitality Financial Fashion 108

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98