Connect Your Meetings

MARCH 21, 2018

Register for “Banquets and Catering: An Insider’s Approach to Food and Beverage” Have you ever wondered how can hotels charge $120 or more for a gallon of coffee? You’ll learn how to negotiate catering pricing, service charges and fees to deliver immediate savings to your company or organization.

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Food and Beverage Negotiating Hotels Meeting Planning 53

SmartMeetings

JULY 9, 2024

Tapping into women’s strengths for negotiation success We begin to learn the art of negotiation in childhood. As we grow, we begin to negotiate with our teachers, our coaches and our friends. And by the time we graduate from college, we realize everything in life is about negotiation. It is the power of HERsuasion.

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Negotiating Food and Beverage Insurance Hotels 98

Master the Event

DECEMBER 9, 2023

Determining the number of hotel rooms for a room block can be frustrating for a meeting planner. As a seasoned meeting planner will tell you, it’s not as simple as telling your hotel contact that you need 100 room nights for your group. And you can understand that from a hotel’s point of view. 2) Offer incentives.

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Hotels Food and Beverage Negotiating Conference 40

MeetingsNet

APRIL 8, 2021

In a virtual session run by Meeting Professionals International titled “Dynamics of the Hotel Sales Structure: What Planners Should Know,” hoteliers noted some of the biggest changes in how they will interact with their planner clients for the foreseeable future—and perhaps forever.

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Hotels Food and Beverage Contracts Trade Shows 121

Smart Meetings

AUGUST 21, 2023

She noted she has gotten more pushback from hotels on the request to waive room rental fees in the last year. The prices are so high for the individual menu items that the value of what you’re getting doesn’t equate a lot of times,” Pilcher stated, “I’m getting so much less food. “The Also, negotiate gracefully.

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Food and Beverage Negotiating Hotels 2023 97

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

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Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. See also : How to Master the Art of Negotiating.

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Negotiating Food and Beverage Meetings Contracts 52

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. This see significant savings.

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Negotiating 2027 Contracts 2024 105

SmartMeetings

JUNE 27, 2024

From sourcing the right venue and managing the contract to ordering food and beverage, audio and visual equipment and keeping everyone safe, this is what you need to ace the event production initiation. Figuring out where to host your next meeting can be a strenuous task.

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Food and Beverage Meetings Contracts Negotiating 52

SmartMeetings

JULY 28, 2023

For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? What about the people who want to book a different hotel and just show up for the conference itself. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately.

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Food and Beverage Negotiating Contracts Hotels 98

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations. We’ve traveled, we’ve seen what hotels are coming up, we’ve connected with the CVBs.

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Negotiating Management Contracts 2028 52

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. For instance, if you like a certain hotel chain, consider approaching them about a yearly commitment. Remember…everything is negotiable! Consider multi-year agreements. Take your time.

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MeetingsNet

APRIL 3, 2023

Issues such as difficult negotiations, training novices, cost-saving measures, and pre-meeting attendee communications came to the fore in planners’ roundtable discussions at Pharma Forum 2023. For instance, one planner sent an RFP to a hotel in southern California and was given a price of $399 per guest room per night.

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Negotiating Food and Beverage Hotels 2023 105

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Read More : Why AI Might Mean Salvation for the Meeting Industry Payne believes in creating a custom contract for each client that addresses all hotel fees and surcharges.

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Contracts Negotiating 2024 Hotels 98

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” On the “high” side: Larger deposits up-front for hotel contracts. Hotels are offering a short hold time or none at all. Add-On Travel: Negotiate pre- and post-rates in the contracting stage.

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Contracts Negotiating Food and Beverage 2023 98

MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. If there’s a mass-transit stop near your hotel, provide attendees with clear information on using the destination’s mass-transit options. Event-Tech.

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Transportation Food and Beverage Negotiating Hotels 95

Planning Pod

SEPTEMBER 9, 2024

Conversely, if you see an increase in costs, analyze your expenses to identify areas where you can cut back or negotiate better deals with suppliers. Make the effort to identify areas where you can cut costs without compromising quality, such as negotiating better deals with suppliers, streamlining operations, or reducing waste.

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Food and Beverage Negotiating Sustainability Marketing 88

MeetingsNet

NOVEMBER 21, 2023

As a result, the recent IMEX America show in Las Vegas had a breakout session featuring four planners with ideas on how to navigate the costs for food and beverage at meetings, and it was a standing-room-only affair. Make the hotel be specific for all items, or else you leave yourself open to an unpleasant surprise on the final bill.”

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Food and Beverage Contracts Negotiating Hotels 69

Coterie Spark

APRIL 22, 2022

Want to find the perfect hotel for your next event or conference? That’s why we recommend letting experts, like the professional hotel sourcing team at Coterie Spark, manage your hotel sourcing. Once you finish searching for hotels, you also have to: Contact the venues. And the work doesn’t stop there.

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Venues Food and Beverage Negotiating Hotels 98

SmartMeetings

MAY 16, 2024

That could show up in higher prices for food and beverage (F&B) which you may expect, or in costs that are somewhat disguised. According to the American Hotel & Lodging Association’s Front Desk Feedback survey in May 2023 , more than 80% of hotels are experiencing staffing shortages. Be an early bird.

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Contracts 2024 Food and Beverage Hospitality 98

MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. Almost half said they anticipate at least some increase in hotel room rates, while a similar percentage expect costs to rise for audiovisual and event tech services. Choice Cuts for Food and Beverage Savings.

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Food and Beverage Meetings 2023 Transportation 59

Social Tables

AUGUST 31, 2017

Some of the best sources of revenues for hotels are events, meetings, and conventions. hotel marketing tactics you can start using today that will impress event planners and make your hotel an easy choice for future events. Skip negotiations over event perks. Discounted food and beverage or room rates.

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Hotels Marketing Social Media Negotiating 79

ePly

AUGUST 2, 2024

For example, a catering company might provide food at a reduced rate or a local florist might donate floral arrangements. Additionally, they may be more willing to negotiate prices or provide discounts in exchange for exposure and promotion at your event. This approach can significantly cut down on food expenses.

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Food and Beverage Negotiating Sponsorships Financial 62

Smart Meetings

MARCH 20, 2024

Gratuities Minimums for food and beverage. Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints.

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Contracts 2024 Negotiating Food and Beverage 98

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. More than Ever, Communication is the Key.

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Contracts Negotiating Food and Beverage Hotels 122

Smart Meetings

JULY 26, 2024

Moten says, “The hotel scene has done an incredible job, truly, of finding ways to stand out differently.” Properties have realized this is a great market for them will work with you on how you package your food and beverage. “It’s F&B programs used to be very rigid.

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Food and Beverage Negotiating Contracts Meetings 52

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Food and Beverage Costs. Global crises, such as the pandemic and the war in Ukraine, have dramatically affected the costs of food and beverages. in the last year.

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2023 Food and Beverage 2022 Sustainability 122

Master the Event

NOVEMBER 10, 2023

It’s no secret that hotel occupancies are at their lowest during the winter months (in the northern climate). This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. Transportation.

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Meetings Negotiating Food and Beverage Airlines 40

Smart Meetings

NOVEMBER 1, 2021

You might want to take a second look at big city venues, where the access is convenient, amenities are abundant and hotel partners are eager to welcome you back. We are currently seeing mostly small corporate and association groups using the hotel with a primary goal of reconnecting with either customers or their own associates.

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Food and Beverage Venues Hotels Telecommunications 111

Smart Meetings

JUNE 28, 2024

Negotiate with vendors and hotels for terms such as reduced management fees and service hours, things attendees can’t see and you might be able to handle internally. DMC experts shared tips for containing costs without skimping on the program. Like most things in life, timing makes a difference.

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MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. And if you miss on your first-choice hotel, you could end up paying higher room rates. Also remember that the hotel industry is awash with new salespeople hired after the pandemic. This is valuable data for future negotiations. •

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Venues Negotiating Food and Beverage Contracts 52

Event Farm

JULY 8, 2022

Cost buy-in certainly helps (if you’ve bought a plane ticket, registered and booked the hotel you’re far less likely to flake out), but some sort of emotional or personal buy-in helps lock people in for the long run. “If Content is key—early on—in how you market it—in order to even get people paying attention.”.

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GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

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Food and Beverage Venues Transportation Contracts 166

GEVME

JUNE 27, 2018

Lodging: You’ll find many venues that offer accommodation or provide some discounts on lodging in nearby hotels. Through partnerships with hotels, conference venue hosts gain a competitive edge that makes it a popular practice. Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Conclusion.

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Conference Venues Food and Beverage Transportation 149

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. With VR, planners can cut out travel, hotel stays and transportation expenses.

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Food and Beverage Contracts Negotiating Financial 86

Velvet Chainsaw

JUNE 29, 2016

Develop a list of prioritized concessions (value adds), just like you would for hotel negotiations. Other than food/beverage and audio visual/production, it’s the third most valued investment of your attendee value proposition. Post-Event Content Marketing – Participate in a scheduled replay.

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Speakers Conference Food and Beverage Negotiating 278

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers. Food and beverage (F&B) suppliers play a significant role in most events.

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Contracts Food and Beverage Entertainment Venues 158