Smart Meetings

JULY 26, 2024

Moten says, “The hotel scene has done an incredible job, truly, of finding ways to stand out differently.” Properties have realized this is a great market for them will work with you on how you package your food and beverage. “It’s F&B programs used to be very rigid.

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Smart Meetings

JANUARY 22, 2025

I imagine when those very first casinos were built on what was nothing more than a dirt road next to a dude range, that they would imagine we would turn those into the most phenomenal hotel casinos on planet Earth. We know that consumers are being stretched, he said. The combination of these things is a little tricky.

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2025 Airlines Food and Beverage Sports 130

Velvet Chainsaw

JUNE 29, 2016

Develop a list of prioritized concessions (value adds), just like you would for hotel negotiations. Other than food/beverage and audio visual/production, it’s the third most valued investment of your attendee value proposition. Post-Event Content Marketing – Participate in a scheduled replay.

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Speakers Conference Food and Beverage Negotiating 278

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

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Contracts Hotels Negotiating Food and Beverage 126

Endless Events

AUGUST 30, 2018

Arranging a hotel block and finalizing the contract is one of the most important parts of planning an event. There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block?

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Negotiating Hotels Contracts Food and Beverage 75

SmartMeetings

JANUARY 2, 2018

The resort fee—a daily charge tacked onto a hotel or resort room rate for services guests may or may not want—began there about eight years ago. hotel market collected an estimated $2.7 Some hotels now charge for early check in and late check out. Hotels in major cities such as San Francisco call their daily fee an “urban fee.”

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Negotiating Hotels Food and Beverage Contracts 75

SmartMeetings

MARCH 7, 2025

Expert negotiator tips for managing policy changes in uncertain times Other than expensive, unreliable Wi-Fi, there are few things meeting professionals hate more than uncertainty. We asked experienced contract negotiators how they are negotiating today and what clauses they are asking for to protect their clients.

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Management Negotiating Contracts Site Selections 52

Smart Meetings

MARCH 20, 2024

Gratuities Minimums for food and beverage. Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints.

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Contracts 2024 Negotiating Food and Beverage 246

SmartMeetings

JANUARY 17, 2025

Tyra Warner, assistant professor and department chair of Hospitality and Tourism Management at College of Coastal Georgia, has seen hotel negotiations from every angle. Negotiating Chicken and Eggs Because prices continue to go up, Warner is not expecting a lot of flexibility in negotiating food and beverage prices.

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MeetingsNet

APRIL 8, 2021

In a virtual session run by Meeting Professionals International titled “Dynamics of the Hotel Sales Structure: What Planners Should Know,” hoteliers noted some of the biggest changes in how they will interact with their planner clients for the foreseeable future—and perhaps forever.

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Hotels Food and Beverage Contracts Trade Shows 118

Smart Meetings

MARCH 28, 2022

We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

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Contracts Insurance Negotiating Government 195

SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues. We encourage you to book them.

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Smart Meetings

JUNE 28, 2024

Negotiate with vendors and hotels for terms such as reduced management fees and service hours, things attendees can’t see and you might be able to handle internally. DMC experts shared tips for containing costs without skimping on the program. Like most things in life, timing makes a difference.

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Connect Your Meetings

MARCH 21, 2018

Register for “Banquets and Catering: An Insider’s Approach to Food and Beverage” Have you ever wondered how can hotels charge $120 or more for a gallon of coffee? You’ll learn how to negotiate catering pricing, service charges and fees to deliver immediate savings to your company or organization.

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Food and Beverage Negotiating Hotels Meeting Planning 53

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

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Food and Beverage Venues Transportation Contracts 166

Event Farm

JULY 8, 2022

Cost buy-in certainly helps (if you’ve bought a plane ticket, registered and booked the hotel you’re far less likely to flake out), but some sort of emotional or personal buy-in helps lock people in for the long run. “If Content is key—early on—in how you market it—in order to even get people paying attention.”.

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Conference Food and Beverage Negotiating Hotels 246

GEVME

JUNE 27, 2018

Lodging: You’ll find many venues that offer accommodation or provide some discounts on lodging in nearby hotels. Through partnerships with hotels, conference venue hosts gain a competitive edge that makes it a popular practice. Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Conclusion.

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Conference Venues Food and Beverage Transportation 149

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. For instance, if you like a certain hotel chain, consider approaching them about a yearly commitment. Remember…everything is negotiable! Consider multi-year agreements. Take your time.

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SmartMeetings

JULY 9, 2024

Tapping into women’s strengths for negotiation success We begin to learn the art of negotiation in childhood. As we grow, we begin to negotiate with our teachers, our coaches and our friends. And by the time we graduate from college, we realize everything in life is about negotiation. It is the power of HERsuasion.

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Negotiating Food and Beverage Insurance Hotels 98

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

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Food and Beverage Negotiating Contracts Venues 134

Social Tables

AUGUST 31, 2017

Some of the best sources of revenues for hotels are events, meetings, and conventions. hotel marketing tactics you can start using today that will impress event planners and make your hotel an easy choice for future events. Skip negotiations over event perks. Discounted food and beverage or room rates.

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Hotels Marketing Negotiating Social Media 79

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

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Event Ideas Food and Beverage Social Media Entertainment 156

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. This see significant savings.

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SmartMeetings

JULY 28, 2023

For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? What about the people who want to book a different hotel and just show up for the conference itself. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately.

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Food and Beverage Negotiating Contracts Hotels 98

SmartMeetings

FEBRUARY 13, 2025

How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? Hotel event management teams are there to be your partner and help you to deliver a memorable and successful event. What experience do you have catering events of this size and type?

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SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. In my experience, the cost to rent audiovisual equipment from a hotel or conference center is one of the more frustrating aspects of planning an event. See also : How to Master the Art of Negotiating.

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MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. More than Ever, Communication is the Key.

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Contracts Negotiating Food and Beverage Hotels 121

SmartMeetings

MARCH 17, 2020

In the basement of that same hotel, a sales manager sips her coffee anxiously, waiting to begin the Daily Business Review. She is going to be met head-on by the revenue manager, the food and beverage director, and possibly even her colleagues in group sales. Planners are receiving fewer quality responses from hotels.

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Hotels Food and Beverage 2006 Negotiating 110

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Vendor commissions (hotels). Number of People. Venue Rental.

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Food and Beverage Meetings Financial Advertising 153

Coterie Spark

APRIL 22, 2022

Want to find the perfect hotel for your next event or conference? That’s why we recommend letting experts, like the professional hotel sourcing team at Coterie Spark, manage your hotel sourcing. Once you finish searching for hotels, you also have to: Contact the venues. And the work doesn’t stop there.

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Venues Food and Beverage Negotiating Hotels 98

MeetingsNet

APRIL 3, 2023

Issues such as difficult negotiations, training novices, cost-saving measures, and pre-meeting attendee communications came to the fore in planners’ roundtable discussions at Pharma Forum 2023. For instance, one planner sent an RFP to a hotel in southern California and was given a price of $399 per guest room per night.

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Negotiating Food and Beverage Hotels 2023 101

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

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Negotiating Hotels Food and Beverage Venues 39

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

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Food and Beverage Venues Transportation Contracts 120

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. With VR, planners can cut out travel, hotel stays and transportation expenses.

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Food and Beverage Contracts Negotiating Financial 86

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” On the “high” side: Larger deposits up-front for hotel contracts. Hotels are offering a short hold time or none at all. Add-On Travel: Negotiate pre- and post-rates in the contracting stage.

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Contracts Negotiating Food and Beverage 2023 98

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. Venues such as Wyndham Hotels are hearing the call and putting wellness front and center as they promote their groups and meetings product. Hotels and other venues have to be realistic about the things they can offer well.

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Hotels Food and Beverage Negotiating Venues 149

MeetingsNet

SEPTEMBER 26, 2024

A recent survey of more than 200 business-event planners by Global DMC Partners found that their top five challenges this year are adapting to higher costs; finding availability; budget management; timely approval from internal decisionmakers; and contract negotiations. Sound familiar?

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