SmartMeetings

FEBRUARY 13, 2025

How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? There will also be plenty of food and beverage options for everyone, regardless of if an attendee is trying to stick to a diet and/or refraining from alcohol.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Hubilo Blog

JANUARY 8, 2019

You can try and negotiate for discounts. . Does your event venue offer food and beverages? You should also try to negotiate for complimentary services with them like Wi-Fi and a PA system. Take care of Insurance. Some venues actually won’t agree to do business with you unless you have insurance first.

Venues 79

Venues Insurance Food and Beverage Negotiating 79

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. Cindy Heston, director of travel and events for Anthem, a health-insurance plan provider and Bizly subscriber, is a fan of the interface. In 2014, venture capitalist Ron Shah was deep into a month of internal meetings when the pipes burst in. his building.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

PCMA Convene

MARCH 7, 2017

Better contract negotiations. We have implemented a risk-management manual to our events and we have purchased more event insurance for better protection. Increase in what we budget for food and beverage, and managing other costs more closely. Budget control is being exercised [two mentions]. • Cvent implementation.

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders. Consider it your event planning insurance for one of your most scarce resources: time. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. If you’re wondering how to save money on event AV, part of that means understanding what you can negotiate on. Negotiate payment terms. First in, first served!

Negotiating 81

Negotiating Wireless Contracts Events 81

MeetingsNet

NOVEMBER 8, 2022

Anticipate spending more time researching vendors and negotiating on price. Premium food options. Ticket insurance. MORE MEETING COST-SAVINGS I DEAS: Click here for the full feature or on a catergory below: Food and Beverage. The earlier you start, the more leverage you’ll have down the line. Leverage your vendors.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

MeetingsNet

OCTOBER 2, 2017

Are alcoholic beverages included? What will the annual percentage increase on food and beverage be for a cruise that’s being contracted several years in advance? Try to give yourself some room to negotiate, he suggests. • What are the service charges? Can you count on the ship you book being the ship you get?

Contracts 49

Contracts Food and Beverage Negotiating Insurance 49

SevenEvents

OCTOBER 17, 2023

fixed costs include venue hire, insurance, and entertainment, while variable costs cover items like food and beverage as this will can change depending on the amount of guests that attend. some costs, such as the venue and essential equipment, should take priority, while others may be negotiable.

Negotiating 52

Negotiating Food and Beverage Insurance Contracts 52

Event Leadership Institute

AUGUST 5, 2019

Ironically, food and beverage may not be allowed in the galleries where the art is. Expect higher insurance requirements, a lengthier contract, and more rules and regulations than at a typical hotel. Negotiating With Venues. Museums are not cheap. Finding the event contact online can be surprisingly difficult.

Food and Beverage 46

Food and Beverage Insurance Contracts Negotiating 46

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Prepare food, drinks, entertainment content, etc., Shortlist potential venue selections. Develop an event master plan. 5th Phase: D-day.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating 2023 Food and Beverage 40

PCMA Convene

JULY 31, 2017

Nominated by Ann Luketic, CMP, Marketing Event Specialist, Progressive Insurance — “Rachel is very professional and detailed. Nominated by Ann Luketic, CMP, Marketing Event Specialist, Progressive Insurance — “Jeff continues to go above and beyond for his clients to find just the right mix of entertainment and equipment. Rachel Van.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Stova

MARCH 17, 2023

One of the largest global providers of insurance and employee benefits programs hosts thousands of workshops with corporations’ employees around the world. They have the tools to enable teams of planners to negotiate rates on event costs, they can speed up venue sourcing processes and they provide visibility and analysis into event spend.

2023 40

2023 Negotiating Food and Beverage Financial 40

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 60

Insurance Food and Beverage Venues Events 60

Expo Pass

JULY 2, 2024

When negotiating your venue contracts, try to get free WiFi or, if not free, negotiate a more manageable price. These can include private theme park parties or unique food and wine experiences in culturally significant locations near the conference venue. Is it better to host at a convention center or hotel?

Travel 78

Travel Transportation Contracts Hotels 78

Eventtia

OCTOBER 9, 2023

Ensure adequate insurance. Negotiate terms. Negotiate mutually beneficial terms. Double-check if any permits, insurances, or licenses are required to host your event, and ensure they’re procured. Finalize catering-related details Finalize your food and beverage arrangements with the caterer.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Eventtia

APRIL 18, 2022

Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc. Negotiate details with the venue. Catering (food and beverages). Create a shortlist of talents you’d like at the event Contact the talents Negotiate and confirm.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Logistics Do you need special contracts, permits, or insurance in hosting your event?

2023 40

2023 Food and Beverage Social Media Negotiating 40

Eventtia

JANUARY 11, 2022

You can start by estimating the following items: Venue rental, including additional costs like insurance Catering costs Furniture rental Event technology stack ( event registration software , event management platform , virtual event platform, etc. ) A/V equipment including live-streaming equipment Marketing collaterals Stage and decoration.

2022 62

2022 Event Management Management Food and Beverage 62

Eventtia

DECEMBER 16, 2021

The high-level items can vary depending on the type and size of your hybrid event, but you should include at least the following items: Venue rental (including additional costs like insurance required, etc.) Event technology ( event registration software , event management solution , virtual event platform, etc. )

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Stova

MARCH 20, 2023

travel exhibitors connect with travel buyers and media from more than 70 countries to endorse their products, negotiate future business and build lasting relationships. This is the meeting place to benchmark against the best of the best across all verticals in food and beverage. Driving more than $5.5 IPW is where U.S.

2023 52

2023 Conference Healthcare B2B 52

Guidebook

MARCH 7, 2025

So use this timeline as an additional layer of insurance to stay on track. Remember to factor in additional costs like food & beverage minimums, AV (audiovisual), and parking. Sign a contract with your selected venue and negotiate terms early. Begin contract negotiations and confirm key details.

Social Media 78

Social Media Speakers Sponsorships Contracts 78