Planning Pod

JANUARY 12, 2021

Dianne says that understanding your target audience’s needs, your competitors’ price points and your cost of operations (overhead, mortgage/rent payments, staffing, food and beverage costs, utilities, cleaning, out-of-pocket rentals, etc.) Are you charging enough? So you should invest more there,” suggests Michael. “If

Venues 148

Venues Food and Beverage Social Media Marketing 148

Smart Meetings

JULY 15, 2022

She has been an international leader in events for over a decade and has become an internationally sought-after speaker. For over 30 years Huston has been a leader in hospitality and food and beverage management. Richard Romane. of meeting and event space. The hospitality, events and restaurants group Barton G. Michelle Kemp.

Hospitality 130

Hospitality Hotels Food and Beverage Insurance 130

StraussCA

APRIL 14, 2022

For virtual events, the health and safety measures do not impact attendees, but they should be considered if you are meeting any speakers or moderators to produce the event. This will include food and beverage for your attendees, insurance, and travel costs, just to name a few. Feasibility. Networking.

Travel 94

Travel Food and Beverage Insurance Financial 94

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Social Media Insurance Food and Beverage 91

SmartMeetings

FEBRUARY 13, 2025

How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? There will also be plenty of food and beverage options for everyone, regardless of if an attendee is trying to stick to a diet and/or refraining from alcohol.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Event Leadership Institute

OCTOBER 29, 2020

What kinds of waivers or indemnification clauses should be in place – for attendees, speakers, suppliers, and contractors? What kinds of insurance may provide coverage for losses and claims related to Coronavirus? What kinds of insurance may provide coverage for losses and claims related to Coronavirus?

Food and Beverage 79

Food and Beverage Insurance Contracts Transportation 79

Socio Events

NOVEMBER 9, 2022

Also, consider factors such as Wi-Fi, liability insurance, parking, transportation, security, and accessibility (all these details will affect your budget). ? Consider everything that you might need to create a successful event: Travel expenses Catering Venue fees Event tech Speaker and presenter fees Marketing and event promotion.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

Social Tables

APRIL 22, 2019

Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders. Consider it your event planning insurance for one of your most scarce resources: time.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

PCMA Convene

MARCH 7, 2017

We have implemented a risk-management manual to our events and we have purchased more event insurance for better protection. Increase in what we budget for food and beverage, and managing other costs more closely. We may shorten our 2017 meeting, have one less speaker, reduce the meal costs. • Lowered meeting costs.

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

Planning Pod

AUGUST 16, 2022

To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. If you are planning something that has a large luncheon or requires planning to a specific headcount, you’ll want to stop additional registrations before you place your final food order.

Food and Beverage 104

Food and Beverage Insurance Apparel Trade Shows 104

StraussCA

JUNE 29, 2022

Food and Beverage Selections. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Food and Beverage Selections . Ingredients: . Event Goals.

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

SmartMeetings

FEBRUARY 16, 2024

Edwards asks for additional upgrades, valet parking validation for VIPs and speakers. “We Food and beverage prices and minimums along with the number and type of meals should be outlined and refined in the Banquet Event Order (BEO). Itemize level of Internet Access that will be available at what cost.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Eventtia

OCTOBER 20, 2022

Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.) Securing talents (keynote speakers, presenters, entertainers, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Ensure adequate insurance. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Prepare for your speakers’ arrival. Finalize details with speakers.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Bizzabo

NOVEMBER 15, 2018

A 2-day event that features a stellar lineup of speakers, demonstrations, booths and networking opportunities. Speakers are all leading industry experts. Our speakers include some of the core contributors to many open source tools, libraries, and languages. 2019 OCP Global Summit. Santa Jose, CA. The ABM Innovation Summit.

Tech 168

Tech 2019 Conference Technology 168

Planning Pod

AUGUST 16, 2022

To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. If you are planning something that has a large luncheon or requires planning to a specific headcount, you’ll want to stop additional registrations before you place your final food order.

Food and Beverage 78

Food and Beverage Insurance Apparel Trade Shows 78

Unique Venues

AUGUST 7, 2024

Weather Preparedness (Event Rental Companies and Event Insurance Providers) Weather unpredictability is a significant factor in outdoor events. Additionally, collaborate with event insurance providers to offer coverage options that protect against weather-related disruptions.

Event Management 36

Event Management Management Venues Food and Beverage 36

PCMA Convene

JULY 31, 2017

Nominated by Ann Luketic, CMP, Marketing Event Specialist, Progressive Insurance — “Rachel is very professional and detailed. Nominated by Ann Luketic, CMP, Marketing Event Specialist, Progressive Insurance — “Jeff continues to go above and beyond for his clients to find just the right mix of entertainment and equipment. Rachel Van.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Eventtia

MAY 11, 2022

Plan a backup agenda in case your keynote speaker can’t arrive on time. If necessary, purchase event insurance (or specific weather insurance) that will protect you in case the event gets canceled or postponed due to weather. The insurance can help you in refunding purchased tickets, among other potential issues.

Social Media 62

Social Media Insurance Event Planning Speakers 62

Eventtia

MAY 13, 2022

While every charity event is unique and will involve different elements to include in the budget, at the very least, you should estimate the costs for high-level elements such as: Venue: rental cost, as well as other costs tied to the venue like additional insurance policies you’ll need to purchase. How you’ll recruit volunteers.

Food and Beverage 62

Food and Beverage Sponsorships Social Media Entertainment 62

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Socio Events

AUGUST 4, 2021

When budgeting, pay special attention to the high-priced items such as the venue, food, activities, entertainment, and technology. Once you map out the higher-priced budget line items, dig down into the less expensive components such as speakers, marketing, and team salaries. We recommend six months or more for in-person events.

Event Management 52

Event Management Management Food and Beverage Event Apps 52

Expo Logic

FEBRUARY 28, 2020

Maintain up-to-date counts of cancellations and be sure to reduce your food and beverage, space rentals and other reservations as needed to save money. Review Your Event Cancellation Insurance. Plan for Lower Attendance. Inevitably some registrants will decide not to attend your event just to be on the safe side.

Food and Beverage 36

Food and Beverage Insurance Event Apps Trade Shows 36

Eventtia

FEBRUARY 3, 2022

Cons: Typically more expensive to organize due to the substantial venue rental and related costs (catering, insurance, etc.) You can invite speakers, talents, and attendees from all around the world without having to worry about travel and accommodation costs. Pros: Not limited by geographical limitations. Furniture rental.

Food and Beverage 62

Food and Beverage Insurance Venues Social Media 62

Eventtia

NOVEMBER 16, 2022

Food & beverage/catering. Some may allow you to bring your own food. For your speakers/talents, but also for staff, volunteers, VIPs, celebrities, and other parties that may need you to provide accommodation and transportation arrangements. Pretty self-explanatory, as this is a venue booking guide. Decorations.

Venues 62

Venues Food and Beverage Transportation Events 62

Expo Pass

JULY 2, 2024

Our speakers address unanswered questions. These can include private theme park parties or unique food and wine experiences in culturally significant locations near the conference venue. If the luggage is going to be delayed further and your event continues, you may need to do some local shopping for that speaker.

Travel 78

Travel Transportation Contracts Hotels 78

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 60

Insurance Food and Beverage Venues Events 60

Endless Events

SEPTEMBER 12, 2018

If you need similar setups for different speakers, try to make the most of your set-up by putting those speakers in the same room at different times. Something as simple as providing food and beverages onsite can generate a lot of goodwill. Don’t just have multiple meeting rooms set up if they aren’t really needed.

Negotiating 81

Negotiating Wireless Contracts Events 81

Master the Event

APRIL 6, 2022

Once the venue has been selected, a planner needs to turn his or her focus towards the food and beverage menu and the decor of the venue. Types of gifts can include; awards, delegate gifts commemorating the event, keynote speaker gifts etc. Caterers & Decor. Many of the event’s functions are social. Entertainment.

Food and Beverage 40

Food and Beverage Transportation Entertainment Airlines 40

Eventtia

FEBRUARY 3, 2022

Physical: physical events are typically more costly than their virtual counterparts, mainly due to the substantial venue rental cost and subsequent costs like catering, furniture rental, and insurance, among others. The same also applies to your talents/speakers. products, food, etc.) Create High-Quality Event Content.

Food and Beverage 62

Food and Beverage Technology Events Travel 62

Eventtia

DECEMBER 16, 2021

If you want, you can also invite speakers and talents to perform at the event virtually. The high-level items can vary depending on the type and size of your hybrid event, but you should include at least the following items: Venue rental (including additional costs like insurance required, etc.) Last but not least, rental fees.

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Eventtia

JANUARY 11, 2022

For a successful hybrid event, you’ll need to pay attention to at least these tech aspects: lighting, A/V equipment (speakers, video cameras, microphones, mixer, etc.), Space for food/beverage services including kitchen//preparation area Networking space for attendees Space for attendees to meet sponsors.

2022 62

2022 Event Management Management Food and Beverage 62

Stova

MARCH 20, 2023

With over 45 in-depth speakers & sessions and over 1,350 minutes of content, you will leave the two-day event with practical takeaways and ideas to keep you ahead in the digital economy. Be inspired and learn from 85+ disruptive speakers from the world’s leading organizations. Find the complete list of host cities here.

2023 52

2023 Conference Healthcare B2B 52

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Logistics Do you need special contracts, permits, or insurance in hosting your event?

2023 40

2023 Food and Beverage Social Media Negotiating 40