SmartMeetings

APRIL 7, 2020

When the going gets tough, the tough cut costs—at least in the financial and insurance conference sector, where budgets often are more likely to come under the scrutiny of regulators. Managing risk is particularly important in the financial and insurance meetings sector, and meeting planners play a key role in this process.

Financial 85

Financial Insurance Risk Management Meetings 85

SmartMeetings

MAY 4, 2020

Attendee and employee comfort with risk will vary widely, as will the regulations for meetings in every destination and the sanitation protocols in each venue. For events where multiple rooms are used for a meal, speakers could be live-streamed across the venue. Food and Beverage. Groups within Groups.

Meetings 105

Meetings Food and Beverage Insurance Financial 105

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

Milestone Events Group

OCTOBER 21, 2021

There are a lot of moving parts that go into your perfect day- dress, colors, food, cake, guest list, etc. But the one that seems to stand out the most is the venue. Here is how to pick the perfect wedding venue that suits all your needs. The Essentials For How To Pick A Wedding Venue. How to pick a wedding venue?

Venues 98

Venues Food and Beverage Insurance Travel 98

Planning Pod

MAY 27, 2020

What makes a unique venue? When it comes to thinking outside of the traditional party hall, there are a few criteria you should keep in mind for your new venue: functionality, accessibility and wow factor. Finding unique venues for your event. Depending on how bold you and your client are, venue options are practically endless.

Venues 78

Venues Food and Beverage Insurance Sports 78

StraussCA

APRIL 14, 2022

In-Person: An in-person event is typically more costly than a full virtual one, mainly due to the venue cost. This will include food and beverage for your attendees, insurance, and travel costs, just to name a few. The venue space can be smaller, thus decreasing food and beverage costs, and other rental costs.

Travel 94

Travel Food and Beverage Insurance Financial 94

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Insurance coverage. If the hotel remains firm on the use of its AV vendor, the planner can elect to block fewer rooms or purchase less in hotel food and beverages to compensate for higher costs.

Negotiating 82

Negotiating Hotels Contracts Food and Beverage 82

Smart Meetings

JANUARY 14, 2022

The venue could turn around and use the language to cancel on the planner in the event of another surge in even local cases. Those who can’t work from home, including food and beverage and construction workers “are the ones with the biggest appetite to get,” he observed. Some groups are coming back faster than others.

Insurance 96

Insurance Food and Beverage Hospitality 2022 96

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Sponsorships 91

Sponsorships Social Media Insurance Food and Beverage 91

SmartMeetings

JUNE 30, 2020

Drowning in a sea of protocols and guidance documents released daily by government agencies, venues and organizations? The preview of best practices turned into a vigorous question-and-answer session covering everything from food and beverage to contracts, to roles and responsibilities. Here are highlights.

Food and Beverage 111

Food and Beverage Meetings Hotels Contracts 111

Event Leadership Institute

OCTOBER 29, 2020

What are effective strategies for communicating expectations and policies to all those involved in the event – including attendees, the venue, and all supporting vendors and suppliers? What should we include in our agreements about the venue’s responsibility to create a safe environment?

Food and Beverage 79

Food and Beverage Insurance Contracts Transportation 79

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

PCMA Convene

APRIL 2, 2018

Bizly puts the four to five different systems a company has used — for venue sourcing and coordination, legal contracting and reviews, credit-card management and payments, spend-data analytics, and event-management services — all in one place. What we did was radically improve upon existing workloads with end-to-end products.”

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Event Marketer

OCTOBER 25, 2021

At a time when many marketers begin returning to in-person events and venues start to reopen, they’re being confronted with a supply and labor shortage that affects their ability to execute the kind of events they want. Workers who do return can expect plenty of perks.

Hospitality 105

Hospitality Food and Beverage Hotels Insurance 105

Social Tables

APRIL 22, 2019

If your client tells you to secure a venue by the end of the month, you can’t wait till next month to deliver a location just because it works better with your schedule. What other events are happening at the venue before or after your event, and how they might affect your schedule. They’re not flexible.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Avoid the use of the word “all” in place of “any” when referring to obligations or commitments you made with the venue. “If Post-Covid Contract Solutions.”.

Contracts 78

Contracts Insurance Negotiating Government 78

SmartMeetings

FEBRUARY 16, 2024

Sloan sets her sights on the wave of fees now popping up at venues, hotels and resorts for things that were included in the past. Edwards asks that in case of an emergency, the venue p ay for the cost to move the group to a new venue plus a predetermined flat cancellation fee that the hotel has to cover for work to find a new venue.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Bizzabo

JUNE 4, 2021

Can refer to food and beverage, services, or products that are purchased and charged separately rather than as a package. The expected time that the client/event planner will arrive at the venue. Many venues will still have a minimum fee based on the expected number of attendees. A La Carte. Attrition Fees.

Food and Beverage 92

Food and Beverage Wireless Speakers Venues 92

Socio Events

NOVEMBER 9, 2022

Whether it’s marketing to attendees and driving registration or establishing a budget and securing a venue, event planners need to navigate a host of responsibilities—each one as important as the last. Location: Scope out a potential location and start getting event venue estimates. The earlier you finalize the venue, the better.

Event Planning 96

Event Planning 2023 Sponsorships Insurance 96

PCMA Convene

MARCH 7, 2017

We are moving to a larger venue for 2017. We have implemented a risk-management manual to our events and we have purchased more event insurance for better protection. Increase in what we budget for food and beverage, and managing other costs more closely. Increased registration fees and meal prices. Lowered meeting costs.

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Eventtia

NOVEMBER 16, 2022

For a physical, in-person event, the event’s venue is arguably the most important element that will determine the event’s success. And yet, not only is choosing the right venue from so many different options available a huge challenge, but good venues are seemingly always fully booked, making things even more complicated.

Venues 62

Venues Food and Beverage Transportation Events 62

Bizzabo

MARCH 19, 2020

Then you'll definitely want to check out these top-ranking event venues! What began as a simple fort, built to control local Native American tribes, eventually blossomed into a bustling city with strong ties to the insurance, financial, publishing, and, of course, farming industries. World Food Prize Hall of Laureates.

Venues 62

Venues Food and Beverage Entertainment Hotels 62

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. Ask the venue if there is anything special it is willing to do for your guests (remember to negotiate). That is up to the planner.

Negotiating 81

Negotiating Contracts Transportation Insurance 81

Unique Venues

AUGUST 7, 2024

As venue managers, you know that outdoor venues offer unique charm and versatility, making them popular choices for a wide range of events, from weddings and corporate gatherings to festivals and concerts. Here’s how you can help your clients maximize space and ensure smooth event management in outdoor venues.

Event Management 36

Event Management Management Venues Food and Beverage 36

SmartMeetings

JUNE 11, 2018

It teaches best practices for incorporating local food and beverages, culture and subject experts. Hardy adds, “We can secure the most interesting venues or locally-based entertainers—even the big names—for much less than planners could get. We really appreciate clients who share their true budget,” he says.

Food and Beverage 81

Food and Beverage Transportation Insurance Hospitality 81

Event Marketer

FEBRUARY 13, 2024

But within every type of venue or footprint the city offered were brand experiences —special events, one-of-a-kind photo ops, invite-only parties, one-night-only concerts and multiday activations that had people moving across the Strip, sitting for hours in traffic and standing in seemingly endless lines.

Food and Beverage 130

Food and Beverage Sports Hotels Apparel 130

Smart Meetings

OCTOBER 5, 2022

A streaming option can serve larger, more geographically diverse and executive audiences, act as a flexible insurance policy in the event a new threat grounds attendees while providing valuable data about behavior. Decreased costs associated with venues, food, beverages and accommodations can help expand distribution.

Meetings 110

Meetings Food and Beverage 2021 Speakers 110

Planning Pod

AUGUST 16, 2022

To determine this number, you’ll want to tally the cost of food, venue, staff, decorations, tech, rentals, speakers, performers, your hours, etc. If you are planning something that has a large luncheon or requires planning to a specific headcount, you’ll want to stop additional registrations before you place your final food order.

Food and Beverage 103

Food and Beverage Insurance Apparel Trade Shows 103

StraussCA

JUNE 29, 2022

Location and Venue. Food and Beverage Selections. To establish your budget, consider how to pay for everything, including: Venue rental and insurance (if applicable). Food and beverage: don’t forget this is a variable expense dictated by attendance numbers. Fresh Location and Venue .

Food and Beverage 52

Food and Beverage Contracts Entertainment Insurance 52

MeetingsNet

NOVEMBER 8, 2022

Find cost savings tips for event tech, ground transportation, F&B, and venues, here. • Premium food options. Ticket insurance. MORE MEETING COST-SAVINGS I DEAS: Click here for the full feature or on a catergory below: Food and Beverage. For incentives, reconsider your agenda. Drink tickets. Upgraded seating.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

Event Leadership Institute

AUGUST 5, 2019

Alternative Venues 101. Museums are a type of alternative venue, which we define as a venue whose main purpose and design is for something other than events. This “invitation pull”, can result in higher attendance than a traditional venue. Ironically, food and beverage may not be allowed in the galleries where the art is.

Food and Beverage 46

Food and Beverage Insurance Contracts Negotiating 46

Planning Pod

MARCH 10, 2022

Another says that 59% of hospitality and food service staff won’t be coming back. Needless to say, this is a come-to-Jesus moment for all event venue, hotel and restaurant owners and managers, because it’s impossible to ignore what’s happening now regarding the employee shortage and stay in business. Learn more about our software.

Hospitality 88

Hospitality Technology Food and Beverage Hotels 88

Endless Events

DECEMBER 12, 2019

“So you know they’re able to go sit in on meetings with the AV team and with the food and beverages team and the venue team and see all the different elements. . “I think one thing that it has to be able to do is be cross-departmental”, he continues. That sucks.

Food and Beverage 104

Food and Beverage Sustainability Risk Management Events 104

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. Are alcoholic beverages included? What will the annual percentage increase on food and beverage be for a cruise that’s being contracted several years in advance?

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63

Event Leadership Institute

DECEMBER 10, 2018

Event Insurance. First and foremost, you will need general liability insurance. Most venues require a copy of your insurance certificate and may need a certain dollar figure. Secure an event venue that is easily accessible by public transit and make your guests aware beforehand. Alcohol Management.

Risk Management 42

Risk Management Management Food and Beverage Insurance 42