Smart Meetings

DECEMBER 11, 2018

Doug McPhee , Experient senior global account manager, recently spoke at CMP Conclave in Birmingham, Alabama, on this very topic and shared the 10 things that can trim the bottom line without sacrificing the end-product. Most properties will negotiate for a lower price if they can lock in the business for two or three years.

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Food and Beverage Negotiating Contracts Speakers 220

Attendease

OCTOBER 19, 2021

We recently spoke to Lindsay Martin-Bilbrey, CEO at Nifty Method , about the concept of all-in-one event management software, why this concept is flawed, and what approach can tech providers and event planners take. It’s easier to buy in volume with everything under one roof because then you can negotiate. Procurement.

Event Management 195

Event Management Management Food and Beverage Event Tech 195

Velvet Chainsaw

JUNE 29, 2016

Develop a list of prioritized concessions (value adds), just like you would for hotel negotiations. Other than food/beverage and audio visual/production, it’s the third most valued investment of your attendee value proposition. Invest in Professional Speakers. Adapted from Dave’s Forward Thinking column in PCMA’s Convene.

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Speakers Conference Food and Beverage Negotiating 278

SmartMeetings

JANUARY 17, 2025

Tyra Warner, assistant professor and department chair of Hospitality and Tourism Management at College of Coastal Georgia, has seen hotel negotiations from every angle. Negotiating Chicken and Eggs Because prices continue to go up, Warner is not expecting a lot of flexibility in negotiating food and beverage prices.

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Contracts 2025 Negotiating Food and Beverage 52

Smart Meetings

JUNE 28, 2024

Communicating this data to C-levels and clients can help manage expectations and justify budgets,” said Catherine Chaulet, president and CEO of Global DMC Partners , from the stage. Challenging event inflationary times call for fresh ideas. Catherine Chaulet “Inflation continues to hit the meetings industry hard.

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Food and Beverage 2030 2024 Negotiating 187

Connect Your Meetings

MARCH 21, 2018

Register for “Banquets and Catering: An Insider’s Approach to Food and Beverage” Have you ever wondered how can hotels charge $120 or more for a gallon of coffee? You’ll learn how to negotiate catering pricing, service charges and fees to deliver immediate savings to your company or organization.

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Food and Beverage Negotiating Hotels Meeting Planning 53

SmartMeetings

JANUARY 2, 2018

At New York Hilton Midtown in Manhattan, for instance, the $25 added to bills daily as an “urban destination charge” includes a $15 beverage credit at the hotel bar and a $10 food credit at the grab-and-go. I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com.

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Negotiating Hotels Food and Beverage Contracts 75

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

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Food and Beverage Venues Transportation Contracts 166

Endless Events

NOVEMBER 15, 2021

Event planners and event managers have all been through a steep learning curve to master the art of creating successful event experiences. From managing event timelines to event budgeting, event profs have a lot on their plates. Food & Beverage. However, that might be a dangerous endeavor. Housing & Room Blocks.

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Contracts Hotels Negotiating Food and Beverage 126

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

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Contracts Insurance Negotiating Government 195

Attendease

FEBRUARY 14, 2019

Managing one corporate event can be demanding enough, so when it comes to managing multiple events, the time, resources, and details involved can make it a challenging endeavour. Luckily, having a great event management tool on hand along with understanding the potential pitfalls can help you avoid these 13 costly mistakes.

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Corporate Events Event Planning Food and Beverage Negotiating 186

Planning Pod

APRIL 12, 2020

But in our many years of planning events (and helping thousands of other event managers plan theirs through our event management software ), we have found that those three qualities – focus, preparation, diligence – are necessary traits in event organizers and team members if you are going to come close to planning a killer event.

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GEVME

JUNE 27, 2018

Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Ensure there are enough people responsible for onsite meeting processes, guest registration, catering, technical support, and other aspects of conference management. Inquire where the food and beverages are coming from.

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Conference Venues Food and Beverage Transportation 149

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

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Negotiating Contracts Food and Beverage 2018 65

MPI

OCTOBER 14, 2024

Another route is negotiating to bring in your own items if the food and beverage menu can’t accommodate the requirements and putting the proper language in the contract. Stuckrath suggests asking about the available options during the RPF process and not assuming that they’re unavailable if not offered.

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2027 Food and Beverage Negotiating Entertainment 52

Attendease

FEBRUARY 20, 2024

This includes considering your internal resources (budget, stakeholders, event management software) and external resources (sponsors, vendors, partners). Effective project management is crucial for seamless execution—AKA your sanity. LEARN MORE: Shopping for new event management software? Here’s how to get internal buy-in.

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Corporate Events Food and Beverage Social Media Event Management 195

Attendease

OCTOBER 15, 2024

Plus, you can explore all your options without feeling rushed, negotiate better rates, and have ample time for promoting and building excitement around the event. Having multiple perspectives helps you cater to different needs and tastes when selecting things like food, décor, and entertainment. Need to find the perfect venue ?

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Food and Beverage Entertainment Corporate Events Venues 195

SmartMeetings

JULY 9, 2024

Tapping into women’s strengths for negotiation success We begin to learn the art of negotiation in childhood. As we grow, we begin to negotiate with our teachers, our coaches and our friends. And by the time we graduate from college, we realize everything in life is about negotiation. It is the power of HERsuasion.

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Negotiating Food and Beverage Insurance Hotels 98

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

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Food and Beverage Negotiating Contracts Hotels 134

Eventmobi

JANUARY 24, 2019

One of the key challenges for planners is to ensure that you carefully manage expenses and revenues to achieve the financial goals that have been established by your organization and accurately measure your event success. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales).

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Food and Beverage Meetings Financial Advertising 153

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. This see significant savings.

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SpotMe Blog

JUNE 13, 2023

With so many logistics to handle and compliance regulations to consider when managing pharma events, working with expert pharma event management companies can help reduce stress and ensure you achieve your business goals more easily. You are probably lucky enough to have a great event management team that delivers exceptional events.

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Event Management 2023 Management Healthcare 130

Hubilo Blog

AUGUST 27, 2018

Event venue management for events has become a huge deal for the planners. Having the ultimate event management skills makes things easier. It has also been made a lot effortless for event planners to handle the venues after the inception of venue management software in the market. Negotiation capabilities. ·

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Venues Management Food and Beverage Event Apps 80

PCMA Convene

AUGUST 29, 2016

The connection to the internet is not free,” said Michael Owen, managing partner for EventGenuity LLC , in “Managing Bandwidth Needs,” the latest video for The Intersection , presented by PCMA and PSAV.”Did ” Tips for Managing Bandwidth Needs. “Essentially, the internet is free.

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Social Tables

JANUARY 12, 2023

From event conception and stage design to technical programming and day-of event coordination, event planners manage the event planning process from start to finish. Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Negotiation.

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Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Why food is the most important part of your event. Choose an event date.

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Food and Beverage Entertainment Negotiating Sponsorships 121

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Savvy Contract Negotiations. In-House Catering. Recycled Decorations.

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Food and Beverage Contracts Negotiating Financial 86

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

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Food and Beverage Venues Transportation Contracts 120

SmartMeetings

JULY 28, 2023

Seven Tips to Minimize the Cost of Attrition If you manage to book the block successfully, you still need a strategy to avoid busting your budget by not meeting your room block minimum. As soon as you know meeting registration is not meeting original forecasts: Negotiate with the hotel to release back some meeting space (if possible).

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Food and Beverage Negotiating Contracts Hotels 98

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Food and Beverage Costs. Global crises, such as the pandemic and the war in Ukraine, have dramatically affected the costs of food and beverages.

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2023 Food and Beverage 2022 Negotiating 122

SmartMeetings

APRIL 19, 2017

Destination Management Company , a local company that has extensive knowledge about a specific destination and organizes the logistics of meetings and events in that specific location. Convention Services Manager , a venue’s (usually a hotel) point person for coordinating major events and conventions. Banquet Captain.

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Food and Beverage Meetings Contracts Negotiating 84

Planning Pod

JULY 25, 2019

Summary: Learn about what event management software tools to look for. Before we take an in-depth look at some of the best event management software on the market today, let’s look at the basics of what event management software is, its benefits and how you would go about choosing from the many options available.

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SmartMeetings

MARCH 7, 2025

Expert negotiator tips for managing policy changes in uncertain times Other than expensive, unreliable Wi-Fi, there are few things meeting professionals hate more than uncertainty. We asked experienced contract negotiators how they are negotiating today and what clauses they are asking for to protect their clients.

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Management Negotiating Contracts Site Selections 52

MeetingsNet

APRIL 3, 2023

Issues such as difficult negotiations, training novices, cost-saving measures, and pre-meeting attendee communications came to the fore in planners’ roundtable discussions at Pharma Forum 2023. In areas such as food and beverage as well as audiovisual and production, the same sales approach is common right now.

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Negotiating Food and Beverage Hotels 2023 101

MeetingsNet

SEPTEMBER 26, 2024

A recent survey of more than 200 business-event planners by Global DMC Partners found that their top five challenges this year are adapting to higher costs; finding availability; budget management; timely approval from internal decisionmakers; and contract negotiations. Sound familiar?

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Negotiating Meetings Contracts Food and Beverage 52

SmartMeetings

FEBRUARY 13, 2025

You applied for a job as an executive assistant, workforce development trainer or office manager. How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? Much of that is coordinated through the conference services manager (CSM).

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Food and Beverage Contracts Hotels Sustainability 52

MeetingsNet

APRIL 8, 2021

“Hotels are in the middle of trying to align their service levels correctly, and planners have every right to dive deeply into that during contract negotiations,” said Red Lion’s Hamilton.

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Hotels Food and Beverage Contracts Trade Shows 118