Smart Meetings

AUGUST 21, 2023

Room rentals used to be something that you would have to pay if you had a really low food and beverage minimum or if you were coming in within like 60 or 30 days at a hotel,” Pilcher reflected, “Now, you’re coming in and saying, ‘I’m bringing a thousand people to your hotel. “The Also, negotiate gracefully.

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Food and Beverage Negotiating Hotels 2023 243

Smart Meetings

DECEMBER 11, 2018

Most properties will negotiate for a lower price if they can lock in the business for two or three years. Food and Beverage. Modify your menus: It’s sad but true that food is often wasted at meetings. Contracting. Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved.

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Food and Beverage Negotiating Contracts Speakers 220

Smart Meetings

JULY 26, 2024

Properties have realized this is a great market for them will work with you on how you package your food and beverage. “It’s It’s not just the standard all-inclusive package; they’re willing to stretch that boundary with you and I think that’s made a huge difference because the food part was a big detractor.”

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Food and Beverage Negotiating Contracts Meetings 239

Attendease

OCTOBER 19, 2021

Technology has become more and more part of the event planning landscape, whether to manage registration, event agenda, abstract, AV team, food and beverage, and more… While event planners are eager to find a tech solution that can do all under one roof, the reality is much different. Planners are often solving for price.

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Event Management Management Food and Beverage Tech 356

Smart Meetings

JANUARY 22, 2025

The Prices are Too Damn High Aguero put up a chart showing the prices of consumer products like electricity, airline fares, food, vehicles, childcare and more, highlighting that the price of everything has gone up. We know that consumers are being stretched, he said. The combination of these things is a little tricky.

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2025 Airlines Food and Beverage Sports 130

Smart Meetings

MARCH 20, 2024

Gratuities Minimums for food and beverage. Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints.

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Contracts 2024 Negotiating Food and Beverage 246

Brown Paper Tickets

FEBRUARY 6, 2018

A cost-effective food and beverage event takes hard work, attention to detail and careful planning, but it can be done. Act extra nice when negotiating costs and dealing with service providers. Choose reasonably priced beverages. The beverage industry is packed with affordable, high-quality beverage options.

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Food and Beverage Negotiating Social Media Venues 75

Velvet Chainsaw

JUNE 29, 2016

Develop a list of prioritized concessions (value adds), just like you would for hotel negotiations. Other than food/beverage and audio visual/production, it’s the third most valued investment of your attendee value proposition. Invest in Professional Speakers.

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Speakers Conference Food and Beverage Negotiating 278

Event Marketer

FEBRUARY 26, 2025

So we might have a 20-minute little food and beverage [experience] with here’s what to look out for this week, and here’s some tips and tricks from some of our alumni, says Preiss. Ultimately, the experts agreed that attracting, and catering, to first-time attendees is non-negotiable.

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Conference 2024 Food and Beverage Event Apps 200

Event Marketer

JANUARY 22, 2024

Fun fact: Resy negotiated with its restaurant partners to hold the reservations for dates two weeks out—something that could help out last-minute planners or forgetful partners ahead of Valentine’s Day. Crash a wedding, but make it a branding moment.

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Food and Beverage Social Media 2022 Negotiating 284

SmartMeetings

JANUARY 17, 2025

Tyra Warner, assistant professor and department chair of Hospitality and Tourism Management at College of Coastal Georgia, has seen hotel negotiations from every angle. Since Covid, hotels have been negotiating hard, and that will probably continue, she begins, then moves straight to what contract negotiators can do to manage that reality.

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Contracts 2025 Negotiating Food and Beverage 52

Connect Your Meetings

MARCH 21, 2018

Register for “Banquets and Catering: An Insider’s Approach to Food and Beverage” Have you ever wondered how can hotels charge $120 or more for a gallon of coffee? You’ll learn how to negotiate catering pricing, service charges and fees to deliver immediate savings to your company or organization.

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Food and Beverage Negotiating Hotels Meeting Planning 53

SmartMeetings

MARCH 7, 2025

Expert negotiator tips for managing policy changes in uncertain times Other than expensive, unreliable Wi-Fi, there are few things meeting professionals hate more than uncertainty. We asked experienced contract negotiators how they are negotiating today and what clauses they are asking for to protect their clients.

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Management Negotiating Contracts Site Selections 52

Smart Meetings

JUNE 28, 2024

Negotiate with vendors and hotels for terms such as reduced management fees and service hours, things attendees can’t see and you might be able to handle internally. DMC experts shared tips for containing costs without skimping on the program. Like most things in life, timing makes a difference.

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SmartMeetings

JANUARY 2, 2018

At New York Hilton Midtown in Manhattan, for instance, the $25 added to bills daily as an “urban destination charge” includes a $15 beverage credit at the hotel bar and a $10 food credit at the grab-and-go. I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com.

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Negotiating Hotels Food and Beverage Contracts 75

Endless Events

AUGUST 30, 2018

There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block? Here are some best practices on how to negotiate a hotel block , no matter if it’s your first time or your 50th time.

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Negotiating Hotels Contracts Food and Beverage 75

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

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Food and Beverage Venues Transportation Contracts 166

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

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Negotiating Contracts Food and Beverage 2018 65

Smart Meetings

MARCH 28, 2022

We’ll delve into a condensed review to address what and what not to include in your venue contract, as well as negotiation tactics and what can potentially trigger a force majeure. Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

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Contracts Insurance Negotiating Government 195

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

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Contracts Hotels Negotiating Food and Beverage 126

Attendease

OCTOBER 19, 2021

Technology has become more and more part of the event planning landscape, whether to manage registration, event agenda, abstract, AV team, food and beverage, and more… While event planners are eager to find a tech solution that can do all under one roof, the reality is much different. What drives the need for all-in-one solutions?

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Event Management Management Food and Beverage Tech 195

SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues. These kinds of things can explode.

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Contracts 2025 Negotiating Hotels 52

MPI

OCTOBER 14, 2024

Another route is negotiating to bring in your own items if the food and beverage menu can’t accommodate the requirements and putting the proper language in the contract. Stuckrath suggests asking about the available options during the RPF process and not assuming that they’re unavailable if not offered.

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2027 Food and Beverage Negotiating Entertainment 52

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

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Event Ideas Food and Beverage Social Media Entertainment 156

GEVME

JUNE 27, 2018

Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Catering: Many conference planners think that services related to food and beverages aren’t in their sphere of interest because it’s something that venue hosts are responsible for. Inquire where the food and beverages are coming from.

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Conference Venues Food and Beverage Transportation 149

SmartMeetings

JULY 9, 2024

Tapping into women’s strengths for negotiation success We begin to learn the art of negotiation in childhood. As we grow, we begin to negotiate with our teachers, our coaches and our friends. And by the time we graduate from college, we realize everything in life is about negotiation. It is the power of HERsuasion.

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Negotiating Food and Beverage Insurance Hotels 98

Event Farm

JULY 8, 2022

Because costs are much higher, many event venues are much less likely to negotiate, hold you to attrition, and service is astoundingly low. My sense is that is a very bullying situation right now, so push back and take control.”.

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Conference Food and Beverage Negotiating Hotels 246

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. They want to make their money back on their equipment in roughly three rentals, which is fine for them—but that leaves plenty of room to negotiate before signing a contract. See also : How to Master the Art of Negotiating.

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Negotiating Food and Beverage Meetings Contracts 52

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

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Food and Beverage Negotiating Contracts Venues 134

Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. Things like long queues, limited food and beverage options, understaffing, and poor accessibility can make your events frustrating experiences. Poor budget accountability. Too many decision-making layers.

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Corporate Events Event Planning Food and Beverage Negotiating 186

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Number of People. Venue Rental. Entertainment. Average cost/attendee. $75.

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Food and Beverage Meetings Financial Advertising 153

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due.

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Food and Beverage Social Media Insurance Entertainment 207

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Savvy Contract Negotiations. In-House Catering.

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Food and Beverage Contracts Negotiating Financial 86

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. This see significant savings.

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Negotiating 2027 Contracts 2024 105

Attendease

OCTOBER 15, 2024

Plus, you can explore all your options without feeling rushed, negotiate better rates, and have ample time for promoting and building excitement around the event. Having multiple perspectives helps you cater to different needs and tastes when selecting things like food, décor, and entertainment. Need to find the perfect venue ?

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Food and Beverage Entertainment Corporate Events Venues 195

Jujama

JULY 10, 2018

There are a few tricks to negotiating venue costs. If you do have a budget in place, let the venue know a number that is lower than what your actual budget is, allowing some room for negotiating. As the turnaround time gets shorter, you have less room to negotiate. Here are our top 5: 1. Be up front about your budget.

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Negotiating Venues Food and Beverage Airlines 54

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120