Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. Look for ways to keep attendees engaged and interested with fresh, relevant content and speakers, presenters, professionals or trainers. Poor budget accountability. Too many decision-making layers. Poor on-site experience.

Corporate Events 186

Corporate Events Event Planning Food and Beverage Negotiating 186

Endless Events

AUGUST 30, 2018

There’s hotel jargon, legal terms, and the idea of facing off against someone over the negotiating table. We’re here to walk you through the basics of negotiating hotel blocks. Why Negotiate a Hotel Block? What rooms do you have reserved for meetings and presentations? Food and beverage needs. Start Early.

Negotiating 75

Negotiating Hotels Contracts Food and Beverage 75

Attendease

OCTOBER 19, 2021

Technology has become more and more part of the event planning landscape, whether to manage registration, event agenda, abstract, AV team, food and beverage, and more… While event planners are eager to find a tech solution that can do all under one roof, the reality is much different. What drives the need for all-in-one solutions?

Event Management 195

Event Management Management Food and Beverage Tech 195

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

Negotiating 65

Negotiating Contracts Food and Beverage 2018 65

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.)

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Attendease

OCTOBER 15, 2024

Plus, you can explore all your options without feeling rushed, negotiate better rates, and have ample time for promoting and building excitement around the event. Having multiple perspectives helps you cater to different needs and tastes when selecting things like food, décor, and entertainment. Need to find the perfect venue ?

Food and Beverage 195

Food and Beverage Entertainment Corporate Events Venues 195

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Savvy Contract Negotiations. In-House Catering.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

SmartMeetings

FEBRUARY 13, 2025

How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? There will also be plenty of food and beverage options for everyone, regardless of if an attendee is trying to stick to a diet and/or refraining from alcohol.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

MeetingsNet

MARCH 10, 2022

Amid the labor shortage plaguing hotels, it's critical for planners and suppliers to communicate early and honestly, conduct fair negotiations, and—in case circumstances go awry—put everything in writing, according to meeting buyers, hoteliers, and the attorneys who represent each of them. Instead, have a buffet.”.

Contracts 121

Contracts Negotiating Food and Beverage Hotels 121

PCMA Convene

MAY 20, 2019

New research suggests that sharing plates of food leads to improved negotiations, an idea that business events professionals could use to enhance cooperation at events. All duos were then asked to role-play and negotiate a contentious issue. It’s not just the content, it’s how it is presented.

Negotiating 81

Negotiating Events Meetings 81

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Eventmobi

JULY 5, 2023

Maintain open lines of communication with potential sponsors throughout the whole negotiation process. In return, your sponsors can present the awards to gain visibility during the ceremony. Provide them with opportunities to take part in, facilitate, or present research findings. So how should you price your package?

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Social Tables

APRIL 17, 2019

Event seating presents a unique challenge because attendance is dynamic and often changes up to and throughout an event. Meanwhile attendees are putting more emphasis on food and beverage, forcing planners to get creative and make F&B a prime focus. However, the strongest tactic is making F&B an experience in itself.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

MeetingsNet

MAY 16, 2019

Then, potential buyers can contact the reseller and negotiate for the contract. Original cost to the reseller was $4,000 plus tax; the present asking price is $2,750, and the contract is valid until September 30, 2019. The cost to the reseller for using the website is $25 per 30-day posting.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers. Food and beverage (F&B) suppliers play a significant role in most events.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Social Tables

AUGUST 31, 2017

Skip negotiations over event perks. Discounted food and beverage or room rates. During the early stages of the planning, both sides will waste time negotiating prices for these perks that both sides know the hotel is eventually going to offer at some discounted rate. Instead of wasting time, just skip the negotiations.

Hotels 79

Hotels Marketing Negotiating Social Media 79

Event Planning BluePrint

JANUARY 18, 2022

” Everyone gets the same plate of food, whether they like the sides or not. You can still negotiate the contract but the client should be responsible for all payments. . This package should also include having you and/or a team member be present on the day of the event to make sure everything goes as planned.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Imagine for a moment that it’s the day of your event and a presenter notices that the monitor they were expecting to see, isn’t there. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. Negotiate payment terms.

Negotiating 81

Negotiating Wireless Contracts Events 81

PCMA Convene

AUGUST 29, 2016

The connection to the internet is not free,” said Michael Owen, managing partner for EventGenuity LLC , in “Managing Bandwidth Needs,” the latest video for The Intersection , presented by PCMA and PSAV.”Did ”Did you ever pay $5 for a cup of coffee? Somebody’s paying for it.”

Management 75

Management Wireless Food and Beverage Negotiating 75

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. Much of Bizly’s appeal for Marjan Ghaffari, a senior procurement analyst for meetings, events, and travel for software company Informatica, is its visual presentation of properties. “I his building. The office’s conference space was flooded and unusable.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

EncoreAPAC

JANUARY 17, 2022

“When you reduce the amount of people coming to the in-person meeting,” Johnsen says, “that can also reduce the food, beverage and travel costs.” The more rooms equals more leverage with negotiations. Better yet, this can also be applied to the event production partner you use too. Virtual team costs are scalable.

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Cut videoing of presentations. Increase in what we budget for food and beverage, and managing other costs more closely. What changes — positive or negative — have you made to your meeting over the last year because of the economy? Budget control is being exercised [two mentions]. •

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. People said, ‘If we have to do this, we will — but we cannot negotiate.

Negotiating 98

Negotiating Sustainability 2030 Government 98

Cvent: Event Marketing

MAY 14, 2019

Present your assessment using the previous chapter as your guide. At each hotel, make certain you do the following: Spend time with the chef and taste multiple food samplings of the type of menu your attendees are most likely to enjoy. Meet with the catering manager and review food and beverage minimums.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. As one respondent to a recent MeetingsNet survey about cutting meeting costs said, “We always present as many dates as possible during the RFP process and then ask the hotel to propose best rates for their need dates. Tried-and-True Venue Cost Cuts. •

Venues 52

Venues Negotiating Food and Beverage Contracts 52

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

Master the Event

DECEMBER 13, 2023

Those are the meetings where there are only chairs (like a theater) that faced the stage where the presenter is. This set up is perfectly fine for a keynote or presentation style of conference meeting. This is an ideal set up for a keynote speaker or for conference meeting were the format is more presentation style.

Conference 40

Conference Food and Beverage Meetings Negotiating 40

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

SpotMe Blog

JUNE 13, 2023

Content development: The content, from presentations and panel discussions to interactive workshops, is the heart of any pharma event. They can often negotiate better deals and availability. Pharmaceutical meeting planners handle it all – from venue selection and food and beverage to HCP attendee management, content creation, and more.

Event Management 130

Event Management 2023 Management Healthcare 130

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. For the first time in decades, event professionals are in command of the venue negotiation and selection process. The sharing economy is giving power back to the user.

Venues 40

Venues Negotiating 2023 Food and Beverage 40

Master the Event

APRIL 2, 2022

Your clients know your budget restrictions will present some challenges. There is always some wiggle room in food and beverage. Now don`t starve your delegates (there’s nothing worse than having too little food) but take a realistic look at your menus. Business Event Planning – Falling Budget vs. Rising Expectations.

Event Planning 40

Event Planning Food and Beverage Negotiating Financial 40

Unique Venues

AUGUST 5, 2024

The spaces come equipped WiFi, with lighting, projectors, and audio systems, which makes them ideal for presentations, performances, and exhibits. Work with the Campus Catering Team to Craft Your Menu Food and beverage can make or break an event, so it’s important to get it just right. Planning a wedding?

Food and Beverage 36

Food and Beverage Negotiating Contracts Corporate Meetings 36

Eventtia

APRIL 18, 2022

Negotiate details with the venue. Catering (food and beverages). Identify speakers/talents/presenters. Create a shortlist of talents you’d like at the event Contact the talents Negotiate and confirm. Talents’/speakers’/presenter’s needs: Ask for presentation/speech topics.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Capterra Event Management

FEBRUARY 14, 2018

Catering (bartenders, servers, food, beverages, linens, table settings). This also allows you to push forward with your event without angering or repelling any attendees by presenting a conflicting message. Now that you know what kind of food you plan on having at your event, it’s time to go searching for a caterer.

Social Media 110

Social Media Advertising Food and Beverage Speakers 110