Eventmobi

JANUARY 24, 2019

Fixed costs: $1,600 (includes room rental, AV, speaker costs, F&B, staff, etc.). According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales).

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Pssst, event marketing software can help with this.)

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

MeetingsNet

APRIL 17, 2023

Increase your visibility and share your knowledge: The call for speakers is now open for the MeetingsNet track at The Special Event. If you have any questions about our call for speakers, please contact Sue Hatch, MeetingsNet’s content director, at shatch@meetingsnet.com. The deadline for is June 16.

Education 92

Education Meeting Planning Food and Beverage Meetings 92

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. However, since that’s not the world most of us inhabit, here are a few tips I’ve picked up from meeting planners over the course of my 14 years as a keynote speaker. Negotiate Your AV Costs Before Signing a Contract. See also : How to Master the Art of Negotiating.

Negotiating 52

Negotiating Food and Beverage Meetings Contracts 52

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. This see significant savings.

Negotiating 105

Negotiating 2027 Contracts 2024 105

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations.

Negotiating 98

Negotiating Management Contracts 2028 98

Planning Pod

JANUARY 17, 2017

Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road. Negotiate contracts with ferocity.

Food and Beverage 133

Food and Beverage Negotiating Contracts Venues 133

Smart Meetings

DECEMBER 11, 2018

Most properties will negotiate for a lower price if they can lock in the business for two or three years. Food and Beverage. Modify your menus: It’s sad but true that food is often wasted at meetings. Tap your speakers’ bureau. Contracting. Daily analysis will help to spot discrepancies in the moment.

Food and Beverage 88

Food and Beverage Negotiating Contracts Speakers 88

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Food and beverage. Food and beverages. Depending on the venue chosen for the event, the type of venue, and location, sales of food and beverages may or may not be needed. How to prepare an event venue. Accommodations.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Determine your event entertainment and/or speakers. Establish your event budget.

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Smart Meetings

MAY 6, 2022

People may not remember the awesome sound from the speakers of your event, or the incredible food and beverage. Given the continued uncertain times, being clear and concise on contract negotiations and rules and policies will be critical in forming a safe and enjoyable event for all.

Event Planning 126

Event Planning Food and Beverage Contracts Negotiating 126

MeetingsNet

NOVEMBER 8, 2022

Negotiate for the host hotel to provide complimentary town-car service for your speakers and VIPs. • MORE MEETING COST-SAVINGS I DEAS: Click here for the full feature or on a catergory below: Food and Beverage. Tried-and-True Ground-Transportation Cost Cuts. • Event-Tech. Big Picture Strategies.

Transportation 95

Transportation Food and Beverage Negotiating Hotels 95

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters. Keep F&B Simple.

Financial 95

Financial Insurance Meetings Food and Beverage 95

SmartMeetings

JANUARY 17, 2025

Tyra Warner, assistant professor and department chair of Hospitality and Tourism Management at College of Coastal Georgia, has seen hotel negotiations from every angle. Since Covid, hotels have been negotiating hard, and that will probably continue, she begins, then moves straight to what contract negotiators can do to manage that reality.

Contracts 52

Contracts 2025 Negotiating Food and Beverage 52

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Session introductions Boost their brand exposure by allowing sponsors to introduce speakers or sessions.

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

SmartMeetings

DECEMBER 28, 2023

List your top three, non-negotiable activities you must complete before your head hits the pillow! With a clear intention, you tailor every aspect of the event, from décor and entertainment to food and beverages, to align with your goals. Provide bite-size food portions to sample multiple dishes and eliminate food waste.

Food and Beverage 97

Food and Beverage Negotiating Events 2023 97

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Edwards asks for additional upgrades, valet parking validation for VIPs and speakers. “We And remember, everything is open to negotiation. What should be an addendum and what belongs front-and-center?

Contracts 98

Contracts Negotiating 2024 Hotels 98

SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. You can see demonstrations, ask questions, and engage with speakers and other attendees. Get quotes from different vendors and negotiate the best deals.

2023 130

2023 Technology Event Apps Social Media 130

EncoreAPAC

JANUARY 17, 2022

“When you reduce the amount of people coming to the in-person meeting,” Johnsen says, “that can also reduce the food, beverage and travel costs.” The more rooms equals more leverage with negotiations. Better yet, this can also be applied to the event production partner you use too. Virtual team costs are scalable.

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers. Food and beverage (F&B) suppliers play a significant role in most events.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Social Tables

APRIL 17, 2019

Some seating issues we heard back about in our seating survey included participants having trouble understanding the layout, not being connected enough to the speaker, and needing more spatial/seating flexibility for networking. 93% of planners and property professionals believe the negotiation process of booking an event could be improved.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Confirm speakers and gather biographies. Confirm all your event speakers or special guests.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Increase in what we budget for food and beverage, and managing other costs more closely. We may shorten our 2017 meeting, have one less speaker, reduce the meal costs. • We may shorten our 2017 meeting, have one less speaker, reduce the meal costs. • Cut back on meeting frequency. •

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Connect Your Meetings

APRIL 11, 2019

Catering is often the largest part of a master account, but many planners accept inflated prices, unrealistic minimums, setup fees and other charges without negotiation. This session will help planners see where the profit centers are and where there are more leverage and latitude in negotiating group catering.

Negotiating 51

Negotiating Food and Beverage Hotels Meeting Planning 51

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. If you need similar setups for different speakers, try to make the most of your set-up by putting those speakers in the same room at different times. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. Negotiate payment terms.

Negotiating 81

Negotiating Contracts Wireless Events 81

Bizzabo

AUGUST 13, 2018

From gathering speakers to securing sponsors, your to-do list seems to be never-ending. Don’t be afraid to negotiate! Food and Beverage: Parched throats? Most venues provide onsite food and beverage facilities. These 10 tips will help you find the perfect conference venue. Costs: Considering that 32.8%

Venues 115

Venues Conference Food and Beverage 2014 115

ePly

AUGUST 2, 2024

For example, a catering company might provide food at a reduced rate or a local florist might donate floral arrangements. Additionally, they may be more willing to negotiate prices or provide discounts in exchange for exposure and promotion at your event. This approach can significantly cut down on food expenses.

Food and Beverage 62

Food and Beverage Negotiating Financial Sponsorships 62

SmartMeetings

MARCH 16, 2018

When you consider the industry, that should be obvious, but when the topics for a given issue range from technology and security trends to food and beverage and negotiating strategies, it can be difficult to remember that those things are only effective when they put the human element first.

2018 36

2018 Food and Beverage Trade Shows Hospitality 36

Cvent: Event Marketing

MAY 14, 2019

At each hotel, make certain you do the following: Spend time with the chef and taste multiple food samplings of the type of menu your attendees are most likely to enjoy. Meet with the catering manager and review food and beverage minimums. Can you hear and see the speaker? Your objective is clear: rank the venues.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

MeetingsNet

MAY 23, 2023

Heading up the list is food and beverage, where 55 percent of planners have dealt with costs that are at least 10 percent higher than they were one year prior. Even meeting space—a line item that was ripe for negotiation before the pandemic—is far tougher to get at favorable cost.

Food and Beverage 59

Food and Beverage 2024 2023 Negotiating 59

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance.

Insurance 122

Insurance Food and Beverage Venues Events 122

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. They can also coordinate things like catering, A/V equipment, and entertainment.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62