Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Create a publicity plan and a partnership/sponsorship plan (optional). and more….

Food and Beverage 121

Food and Beverage Entertainment Negotiating Sponsorships 121

Event Planning BluePrint

SEPTEMBER 13, 2018

This will require you to have some serious negotiation skills or a huge budget. Sponsorship. If you have a fantastic idea, but don’t have the budget, sponsorship can be a great way to pull of a spectacular event with a limited budget. It will help with your food and beverage selection, arrangements and décor and AV.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

Event Planning BluePrint

JANUARY 18, 2022

” Everyone gets the same plate of food, whether they like the sides or not. You will coordinate every element of the event from vendors to venues and sponsorships to guests. Sponsorship . You can still negotiate the contract but the client should be responsible for all payments. . Food & beverage catering.

Consulting 112

Consulting Food and Beverage Contracts Sponsorships 112

EncoreAPAC

JANUARY 17, 2022

“When you reduce the amount of people coming to the in-person meeting,” Johnsen says, “that can also reduce the food, beverage and travel costs.” The more rooms equals more leverage with negotiations. Sponsorship is a fantastic way to leverage audiences and create positive brand association.

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Keep F&B Simple.

Financial 95

Financial Insurance Meetings Food and Beverage 95

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

Smart Meetings

JUNE 28, 2024

Negotiate with vendors and hotels for terms such as reduced management fees and service hours, things attendees can’t see and you might be able to handle internally. Work with local tourist boards and partners to secure sponsorships for elements that will add meaning to an event, such as a local activation, entertainment or gift.

Food and Beverage 74

Food and Beverage 2030 2024 Negotiating 74

ePly

AUGUST 2, 2024

This list should include everything from ticket sales and sponsorships to venue costs and marketing expenses. For example, a catering company might provide food at a reduced rate or a local florist might donate floral arrangements. Leverage flexibility for cost savings Flexibility is a powerful tool when negotiating venue rates.

Food and Beverage 62

Food and Beverage Negotiating Financial Sponsorships 62

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Increase in what we budget for food and beverage, and managing other costs more closely. We have also increased the cost of our sponsorships and added new a la carte options. • What changes — positive or negative — have you made to your meeting over the last year because of the economy?

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

The Castle Group

MARCH 2, 2021

In-person events will have food and beverage requirements and meeting room layouts, while virtual events will have platform specifications and production requirements to coordinate, to name just a few. Rethink your sponsorships. Enlist separate planning teams. In-person and virtual meetings have different logistical needs.

Food and Beverage 94

Food and Beverage Negotiating Hotels Event Apps 94

SpotMe Blog

MAY 31, 2023

The energy consumed for event logistics, such as heating, cooling, and lighting the venue, as well as the waste generated from food and beverage services, disposable materials, and promotional items, also contributes to the environmental footprint. Get quotes from different vendors and negotiate the best deals.

2023 130

2023 Technology Event Apps Social Media 130

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Food and Beverage Consider and confirm the event’s food and beverage needs. Check venue availability and pricing.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

MeetingsNet

NOVEMBER 8, 2022

Anticipate spending more time researching vendors and negotiating on price. In addition to offsetting cost increases with more sponsorship dollars, you might be able to find ways to charge attendees for value-adds. Premium food options. Premium food options. Leverage your vendors. Go conservative with hotel room blocks.

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Securing event sponsorships.

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Cvent: Event Marketing

JULY 3, 2018

Common strategies to reduce costs are reining in food and beverage costs, negotiating venue rates, and pursuing reduced room prices. Success considerations for this group include gaining greater insights from meetings and events, deeper customer engagement, and improved revenue results from sponsorships and exhibitors.

Food and Beverage 47

Food and Beverage Negotiating Sponsorships Corporate Events 47

Planning Pod

MAY 3, 2017

NOTE: Even though this article is written for getting executives to sign off on your event idea, I have also used the 11 steps outlined below to successfully pitch event sponsorships or marketing partnerships to executives. This includes not sharing things like potential venues, speakers/performers, food-and-beverage option, etc.

Event Ideas 142

Event Ideas Food and Beverage Marketing Events 142

PCMA Convene

JANUARY 6, 2019

Each built with fitting AV, food and beverage, décor, and activities, the studios aim to create better experiences by designating specific content-themed areas within the event environment. Business of Events Studio: Get tips in this track on effective budgeting, contract negotiations, and sponsorships and partnerships.

Food and Beverage 40

Food and Beverage Negotiating Social Media Sponsorships 40

Eventtia

APRIL 18, 2022

Negotiate details with the venue. Catering (food and beverages). Create a shortlist of talents you’d like at the event Contact the talents Negotiate and confirm. Sponsorship. Sponsorship finalization. Review all underwriting details and perform final confirmation on sponsorship. License/permit.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. You don’t have to think of it as a formal, tough, adversarial negotiation,” she said. Marketing, PR and sponsorship. Food and Beverage.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62

SpotMe Blog

JUNE 13, 2023

They can often negotiate better deals and availability. Pharmaceutical meeting planners handle it all – from venue selection and food and beverage to HCP attendee management, content creation, and more. They also own or have access to the latest event tech, staging, and production equipment, saving you time and money.

Event Management 130

Event Management 2023 Management Healthcare 130

Eventtia

DECEMBER 16, 2021

if you are planning to get sponsorship? Having a clear budget as early as possible will provide you with more options and more time to negotiate with different vendors, and also provide you with a clear roadmap to ensure your hybrid event stays cost-effective. What value can you provide for your sponsors? (if

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Planning Pod

JULY 25, 2019

Offerings include event registration, booking tracking, catering/beverage management, reporting and integrations. Keeping your events on track fiscally is a huge key to their success, so it’s critical to have an event budget tool that lets you track your estimated, negotiated and actual costs as well as payments and due dates.

Event Management 112

Event Management Management 2019 Social Media 112

Eventtia

JANUARY 11, 2022

More and better sponsorship opportunities. The earlier you have a budget estimation, the more time you’ll have to negotiate with different vendors and secure the best options for your event. Space for food/beverage services including kitchen//preparation area Networking space for attendees Space for attendees to meet sponsors.

2022 62

2022 Event Management Management Food and Beverage 62

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Consolidating technology into an end-to-end event automation platform. Paying for that attrition is not.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Planning Pod

JULY 27, 2022

Goal/objective of the event Event date/time Headcount Budget Decision timeline Catering/food-and-beverage needs Location/room/space needs (on-premise, off-premise, etc.) You may even want to partner with a promoter or sell sponsorships for each event. Um, you wouldn’t (right?).

Venues 103

Venues Hospitality Contracts Events 103

SmartMeetings

OCTOBER 20, 2016

This covered delegates’ expectations for personalization, right down to food and beverage, as well as keeping up with evolving technology and addressing security needs. Experts from Maritz Global Events, Accor, Hyatt and MGM Resorts International discussed how meetings will change and what will drive growing demand in the year ahead.

2016 40

2016 Trade Shows Food and Beverage Technology 40

Cvent: Event Marketing

APRIL 10, 2019

More people mean a larger venue and more food, but it could also mean a greater return on investment. The venue, food, and entertainment are high-price items. Want to break down costs into categories such as venue, food, promotion, and more? Negotiate better deals with vendors and suppliers based on transaction history.

Event Planning 46

Event Planning 2019 Food and Beverage Social Media 46

Planning Pod

MAY 3, 2017

NOTE: Even though this article is written for getting executives or top management to sign off on your event idea, I have also used the 11 steps outlined below to successfully pitch event sponsorships or marketing partnerships to executives, so feel free to adapt this list to pitching events in general. Business executives are an odd bunch.

Event Ideas 60

Event Ideas Food and Beverage Events Marketing 60

Planning Pod

JULY 25, 2019

Offerings include event registration, booking tracking, catering/beverage management, reporting and integrations. Keeping your events on track fiscally is a huge key to their success, so it’s critical to have an event budget tool that lets you track your estimated, negotiated and actual costs as well as payments and due dates.

Event Management 60

Event Management Management 2019 Social Media 60

TicketBud

DECEMBER 13, 2023

This enables organizers to devise backup plans, forge partnerships, and negotiate favorable deals with vendors to ensure that the event stays on track throughout planning and execution. Forecast potential funds coming in from ticket sales, sponsorships, merchandise, or donations to establish a baseline for your budget.

Negotiating 113

Negotiating Financial Food and Beverage Sponsorships 113

Planning Pod

JANUARY 25, 2017

” Because event sponsorships play such a significant role in event revenues – one recent study shows that 63% of event managers rely on sponsorships as a significant source of income – it’s vital that you give yourself and your events the best chance to attract the right sponsors. Complimentary or VIP passes.

Sponsorships 128

Sponsorships Social Media Negotiating Marketing 128

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Keeping costs down, particularly food and beverage and audiovisual for meetings. Communication. Contracting. (3

Contracts 69

Contracts Food and Beverage Hotels Negotiating 69

Capterra Event Management

FEBRUARY 14, 2018

Catering (bartenders, servers, food, beverages, linens, table settings). Most businesses plan out their major sponsorships before the start of their coming fiscal year. Catering: Survey registered attendees to find out what their tastes are, and if you need to make any special food accommodations. Know when to ask.

Social Media 110

Social Media Advertising Food and Beverage Speakers 110

Canadian Special Events

SEPTEMBER 1, 2016

Sponsorships ranged from $15,000 to $100,000 (some start at $2,500 for events with a younger demographic). Whether it is a live performance, art installation, sponsor activation, or a variety of food and beverage samplings, guests are excited about what they will discover. Sponsorship Activations. Use of Technology.

Food and Beverage 64

Food and Beverage Social Media Entertainment Hospitality 64

Planning Pod

AUGUST 24, 2019

Sponsorship and exhibitor options. Food and beverage offerings. More and more, food-and-beverage selections and catering have become a big draw for many events (even those that don’t have an obvious foodie angle). Who says that sponsorships are all about you promoting the sponsor? Sponsor Marketing.

Event Marketing 131

Event Marketing Marketing Social Media Speakers 131

Planning Pod

AUGUST 24, 2019

Food and beverage offerings. More and more, food-and-beverage selections and catering have become a big draw for many events (even those that don’t have an obvious foodie angle). Who says that sponsorships are all about you promoting the sponsor? Speaker and entertainment selections. Sponsor Marketing.

Event Marketing 60

Event Marketing Marketing Social Media Speakers 60