SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues. These kinds of things can explode.

Contracts 52

Contracts 2025 Negotiating Hotels 52

GEVME

JUNE 27, 2018

Facilities and technology: During the next stage, you have to check what’s available at the venue. Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Inquire where the food and beverages are coming from. Does the venue host provide the necessary audio-visual equipment? Conclusion.

Conference 149

Conference Venues Food and Beverage Transportation 149

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Concession (food and beverage and merchandise sales). Technology income (from advertising). Number of People. Venue Rental.

Food and Beverage 153

Food and Beverage Meetings Financial Advertising 153

SmartMeetings

JULY 9, 2024

Tapping into women’s strengths for negotiation success We begin to learn the art of negotiation in childhood. As we grow, we begin to negotiate with our teachers, our coaches and our friends. And by the time we graduate from college, we realize everything in life is about negotiation. It is the power of HERsuasion.

Negotiating 98

Negotiating Food and Beverage Insurance Hotels 98

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Here’s how to get internal buy-in. LEARN MORE: Need fresh content ideas?

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. Technology is immensely helpful to planners and attendees alike.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Food and Beverage Costs. Global crises, such as the pandemic and the war in Ukraine, have dramatically affected the costs of food and beverages.

2023 122

2023 Food and Beverage 2022 Negotiating 122

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

SmartMeetings

JULY 28, 2023

Read More : MeetingPlay and Aventri Acquire Eventcore, Customizable Registration Technology Incent the desired behavior with savings : If there’s a fee to attend, consider offering a discount to those who reserve within the block. Ask if food and beverage spend above the contracted minimum could count toward the room block minimum.

Food and Beverage 98

Food and Beverage Negotiating Contracts Hotels 98

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. Planners book the venue, build a menu, confirm caterers, secure the technology needed for the event, and so on.

Negotiating 145

Negotiating Event Planning Education Food and Beverage 145

Social Tables

APRIL 17, 2019

Both properties and planners need to create consistent systems that minimize communicative pain points, doing so through a mix of smart internal processes and innovative technologies that streamline them. of event professionals believe venues need to invest more in event technology for groups and meetings.

Hotels 149

Hotels Food and Beverage Negotiating Venues 149

SmartMeetings

FEBRUARY 13, 2025

How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? There will also be plenty of food and beverage options for everyone, regardless of if an attendee is trying to stick to a diet and/or refraining from alcohol.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Endless Events

JANUARY 26, 2018

This makes having an active social media presence a non-negotiable these days. This special report sums up just how much of a role technology has to play throughout your event’s lifespan. They also spend more than 4 hours in areas with live music, and more than half an hour looking for food and drinks. 3D Printed Food?

Event Planning Tools 99

Event Planning Tools Event Planning Social Media Food and Beverage 99

Social Tables

JUNE 12, 2024

Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers. Food and beverage (F&B) suppliers play a significant role in most events.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

SmartMeetings

JUNE 27, 2024

From sourcing the right venue and managing the contract to ordering food and beverage, audio and visual equipment and keeping everyone safe, this is what you need to ace the event production initiation. Figuring out where to host your next meeting can be a strenuous task.

Food and Beverage 52

Food and Beverage Meetings Contracts Negotiating 52

Planning Pod

SEPTEMBER 9, 2024

Conversely, if you see an increase in costs, analyze your expenses to identify areas where you can cut back or negotiate better deals with suppliers. Make the effort to identify areas where you can cut costs without compromising quality, such as negotiating better deals with suppliers, streamlining operations, or reducing waste.

Food and Beverage 89

Food and Beverage Negotiating Sustainability Marketing 89

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Event technology sponsorship You could partner with tech companies to boost engagement for your event.

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. Mike May, president of Brightspot Incentives & Events, said he tells clients to expect increases of around 30 percent for airfares, 20 percent for guest rooms, and 10 percent for food and beverage.

Food and Beverage 59

Food and Beverage Meetings Transportation 2023 59

Event Industry News

JANUARY 22, 2020

The partnership will integrate VenueBook’s industry-first direct booking technology and database of non-traditional venues with Aventri’s enterprise EMS platform. The Aventri/VenueBook partnership aims to create the first, all-in-one sourcing, negotiating and booking platform for group space. Unique booking engine. markets.

Food and Beverage 59

Food and Beverage Meetings Negotiating Contracts 59

PCMA Convene

AUGUST 29, 2016

Is there a more seamless way for planners to negotiate the price of Wi-Fi for their next meeting — and make sure that wireless service lives up to expectations? . “Wifi and connectivity can no longer be an afterthought or a negotiating point,” Owen said in the video. It’s that important.

Management 75

Management Wireless Food and Beverage Negotiating 75

PCMA Convene

MARCH 7, 2017

Better contract negotiations. For our largest event in 2016 we had to turn away more than 150 people. • Increase in what we budget for food and beverage, and managing other costs more closely. More technology, no printing, all materials electronic, on-demand name-badge printing, live streaming, more sophisticated mobile app.

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. People said, ‘If we have to do this, we will — but we cannot negotiate.

Negotiating 98

Negotiating Sustainability 2030 Government 98

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. Focus first on people and context, then on technology and tools.

Insurance 122

Insurance Food and Beverage Venues Events 122

Bizzabo

AUGUST 13, 2018

Don’t be afraid to negotiate! Food and Beverage: Parched throats? Most venues provide onsite food and beverage facilities. Ask if they can accommodate food allergies or special diets, if they can manage additional last minute attendee requests, or if attendees are able to order a la carte during the event.

Venues 115

Venues Conference Food and Beverage 2014 115

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Can event technology support the meeting objectives? Food and Beverage Consider and confirm the event’s food and beverage needs.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Can event technology support the meeting objectives? Food and Beverage Consider and confirm the event’s food and beverage needs.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

SmartMeetings

DECEMBER 29, 2016

Not only are planners expected to complete continuing education credits and certifications, but they must also keep up with the industry’s latest trends and newest technologies. Take a few minutes to enroll in free event planning webinars that can teach you the finer points of contract negotiation, event technology and more.

Meetings 74

Meetings Food and Beverage 2017 Trade Shows 74

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. If you’re wondering how to save money on event AV, part of that means understanding what you can negotiate on. Negotiate payment terms. First in, first served!

Negotiating 81

Negotiating Contracts Wireless Events 81

SmartMeetings

MARCH 17, 2017

The app lets users browse curated, local hotel venues as well as choose food, beverages and other amenities for groups of up to 40 people. The app offers already-negotiated prices and same-week bookings. Bizly provides instant booking for meetings in major cities. ChatnBook is basically the Tinder of hotel booking.

Travel 72

Travel Food and Beverage Airlines Negotiating 72

Cvent: Event Marketing

MAY 14, 2019

At each hotel, make certain you do the following: Spend time with the chef and taste multiple food samplings of the type of menu your attendees are most likely to enjoy. Meet with the catering manager and review food and beverage minimums. What sort of technology options do they offer? Does the meeting space flow?

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

SevenEvents

SEPTEMBER 26, 2022

We can offer a venue-finding service at seven events and negotiate with venues to get the most flexibility on your next event. 4 food & beverage. At number 4, we have food and beverage. In a post-pandemic world, this is an important factor to consider when finding a venue for an event. 5 Sustainability.

Food and Beverage 52

Food and Beverage Venues Sustainability Negotiating 52

PCMA Convene

MARCH 6, 2019

Client politics, controlling costs for space and services, and contract negotiations were top of mind for some respondents, as was finding diverse speakers. Contract negotiation when dealing with India hotels. Keeping costs down, particularly food and beverage and audiovisual for meetings. Technology. 3 mentions).

Contracts 69

Contracts Food and Beverage Hotels Negotiating 69

SpotMe Blog

JUNE 13, 2023

They also have established vendor relationships and buying power that can save you money, for example with event technology specifically tailored to the life sciences industry. They know the industry inside and out, staying on top of the latest technologies, trends, and regulations regarding HCP engagement and omnichannel strategies.

Event Management 130

Event Management 2023 Management Healthcare 130

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. Political, economical, and technological turmoil are profoundly affecting the way we choose where to host our events and creating unprecedented opportunities.

Venues 40

Venues Negotiating 2023 Food and Beverage 40

Capterra Event Management

FEBRUARY 14, 2018

If you’re not sure where to begin searching for candidates, Capterra’s talent management blog offers a host of helpful resources, including a list of ten industry-specific job boards (with relevant fields such as media/communications and technology). Catering (bartenders, servers, food, beverages, linens, table settings).

Social Media 110

Social Media Advertising Food and Beverage Speakers 110