MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. Another study, this one by the Global Business Travel Association, found that the total cost per attendee is already about 25 percent higher than it was pre-pandemic—and is expected to bump up another seven percent in 2023.

Food and Beverage 59

Food and Beverage Meetings 2023 Transportation 59

SmartMeetings

MARCH 17, 2017

These seven new travel apps stand out because they cater to a modern audience. Travelers are paid once the package is picked up at the destination airport. Travelers can earn up to $300 per flight. The app offers already-negotiated prices and same-week bookings. As You Stay. Say goodbye to rushing out of bed.

Travel 72

Travel Food and Beverage Airlines Negotiating 72

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up. Here’s how to get internal buy-in.

Corporate Events 195

Corporate Events Social Media Food and Beverage Event Management 195

Master the Event

DECEMBER 9, 2023

For example, a planner is able to determine travel habits around the meeting’s dates. Tips to Help Your Room Block Negotiations Ideally a planner wants to book the exact number of rooms for the exact number of nights that the meeting will occur. Hindsight would be an asset, to say the least. 2) Offer incentives.

Hotels 40

Hotels Food and Beverage Negotiating Conference 40

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Food and Beverage Costs. Global crises, such as the pandemic and the war in Ukraine, have dramatically affected the costs of food and beverages.

2023 122

2023 Food and Beverage 2022 Negotiating 122

Master the Event

NOVEMBER 10, 2023

This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. A meeting planner will have much more bargaining power for room rates, food and beverage etc. Transportation. Museums/Galleries.

Meetings 40

Meetings Negotiating Food and Beverage Airlines 40

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

SmartMeetings

MAY 16, 2024

That means, just like any traveler, you need to know the lay of the land so you can plan for the best and avoid the worst. That could show up in higher prices for food and beverage (F&B) which you may expect, or in costs that are somewhat disguised.

Contracts 98

Contracts 2024 Food and Beverage Hospitality 98

Smart Meetings

JULY 26, 2024

Properties have realized this is a great market for them will work with you on how you package your food and beverage. “It’s It’s not just the standard all-inclusive package; they’re willing to stretch that boundary with you and I think that’s made a huge difference because the food part was a big detractor.”

Food and Beverage 52

Food and Beverage Negotiating Contracts Meetings 52

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. With VR, planners can cut out travel, hotel stays and transportation expenses.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

SmartMeetings

JULY 25, 2019

In Smart Meetings’ latest webinar, Erin Wendell, senior director of event management at Maritz Travel, shared her tips and tricks when working with all-inclusive properties for incentive programs. Maritz Travel works with a handful of the many companies that offer all-inclusives in Mexico, the Caribbean, and Central and South America.

Negotiating 81

Negotiating Contracts Transportation Insurance 81

GEVME

JUNE 27, 2018

Also, you should choose a venue that has sufficient parking in case some of your conference guests choose to travel by car. Negotiate the price , or—if relevant—establish a multi-year contract with a venue host. Inquire where the food and beverages are coming from. But what if you’re not so lucky? Conclusion.

Conference 149

Conference Venues Food and Beverage Transportation 149

Event Marketer

JANUARY 22, 2024

Fun fact: Resy negotiated with its restaurant partners to hold the reservations for dates two weeks out—something that could help out last-minute planners or forgetful partners ahead of Valentine’s Day. The only people who were allowed to attend were wedding crashers.

Food and Beverage 89

Food and Beverage Social Media 2022 Negotiating 89

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Coordinate accommodation room blocks and travel. Food and Beverage Consider and confirm the event’s food and beverage needs.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Coordinate accommodation room blocks and travel. Food and Beverage Consider and confirm the event’s food and beverage needs.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

MeetingsNet

NOVEMBER 8, 2022

This would obviously eliminate costs associated with travel, hotel, and F&B. Anticipate spending more time researching vendors and negotiating on price. He cites the Incentive Research Foundation’s recent study in which 87 percent of respondents said they want more relaxation time during incentive-travel programs. “We

Food and Beverage 59

Food and Beverage Meetings Consulting Transportation 59

SmartMeetings

APRIL 19, 2017

A CVB publishes events calendars, news, and a directory of accommodations, for visitors, meeting planners and travel agents. Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

Expo Pass

JULY 2, 2024

However, New York does have travel complications—As Heather said, “It wasn’t built for massive buses.”—and How do you manage travel logistics for large groups? Uber and other apps allow attendees to manage their on-location travel easily and affordably. Travel is the beginning of the event experience for attendees.

Travel 78

Travel Transportation Contracts Hotels 78

Smart Meetings

NOVEMBER 1, 2021

While companies are segueing back to in-person, they also realize there may be some attendees are not able to travel yet. Room setups are still requested to be socially distanced and we are offering food and beverage in a separate space with more room to spread out. He is also not seeing a lot or protracted negotiations.

Food and Beverage 111

Food and Beverage Venues Hotels Telecommunications 111

Planning Pod

APRIL 12, 2020

For each budget line item, you should account for the following: Estimated amount (how much you want to spend) Negotiated amount (the agreed upon price with your supplier) Actual amount (invoiced amount) Amount paid to date Amount still owed Payment due dates w/ amounts due. Step 6 – Conduct a thorough event planning process.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. It’s hard to think of a conference with higher stakes than COP26, which took place Oct.

Negotiating 98

Negotiating Sustainability 2030 Government 98

SpotMe Blog

MAY 31, 2023

This is primarily due to the carbon emissions associated with travel to and from the event, including air travel for international attendees, and ground transportation for local attendees. Get quotes from different vendors and negotiate the best deals. Negotiate the best rates and reserve your date as far in advance as possible.

2023 130

2023 Technology Event Apps Social Media 130

The Castle Group

MARCH 2, 2021

Consult convention and visitors’ bureaus and travel partners for local updates and work closely with your hotel reps to ensure that the optimum health, safety and sanitation protocols, room layouts and capacity limits are met. Vet your live venue. Enlist separate planning teams. In-person and virtual meetings have different logistical needs.

Food and Beverage 94

Food and Beverage Negotiating Hotels Event Apps 94

EncoreAPAC

JANUARY 17, 2022

“When you reduce the amount of people coming to the in-person meeting,” Johnsen says, “that can also reduce the food, beverage and travel costs.” The more rooms equals more leverage with negotiations. Better yet, this can also be applied to the event production partner you use too.

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Create a shortlist and negotiate with talents Create written contracts (make sure not to miss any details) Secure promotional details (bio, headshot, session draft, etc.) Prepare food, drinks, entertainment content, etc.,

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

Eventinterface

JULY 14, 2016

Don’t bother yourself with learning the hotel language, use a company like HelmsBriscoe to help with negotiating and contracting – it will save you lots of time. I know that I’m successful when my client at the end of the year tells me that I saved the company X dollars through negotiating and careful contracting.

Food and Beverage 100

Food and Beverage Negotiating Hospitality Hotels 100

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. An events agency can help provide strategic insight, manage the project timeline, source and coordinate vendors, drive deliverables, execute the program onsite, and help you sleep at night!

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Hubilo Blog

AUGUST 27, 2018

No attendee wants to drag themselves into a business event looking tired from the travel or looking all dull. Negotiation capabilities. · Food and Beverages. Any event is empty without a picture taken by attendees of food, desserts, and heart stealing beverages. Distance from the Venue. Powder rooms.

Venues 80

Venues Management Food and Beverage Event Apps 80

Event Planning BluePrint

SEPTEMBER 13, 2018

This will require you to have some serious negotiation skills or a huge budget. If you are traveling internationally, look at hosting something at your local embassy – this can be done, it just takes some planning. Travel Time. It will help with your food and beverage selection, arrangements and décor and AV.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. No stranger to online innovation, he’d been an early advisor to MakeMyTrip — which went on to become the largest online travel company in India — and sold two companies to Google in 2014. his building. The office’s conference space was flooded and unusable.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Increase in what we budget for food and beverage, and managing other costs more closely. Increased offerings at our meetings to attract members to attend because the economy allows more of them to travel now. Added a day as well as additional workshops; expanded available exhibit space. .

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Hubilo Blog

JANUARY 8, 2019

If there are going to be attendants travelling out of town to reach your event, then you might want the venue to be located near the airport or the hotels where they will be staying. You can try and negotiate for discounts. . Does your event venue offer food and beverages? Location is paramount.

Venues 79

Venues Insurance Food and Beverage Negotiating 79

All Seated

OCTOBER 4, 2022

“In New York, we have seen clients spend double what they spent for the exact same event pre-pandemic, and that would be inclusive of venue, food, AV, and other expenses,” says Liz King Caruso, CEO at techsytalk. Inflation has been dominating the news headlines not just in New York but all over the globe. inflation rate. Be Transparent.

Management 41

Management Food and Beverage 2023 Negotiating 41

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. They can also coordinate things like catering, A/V equipment, and entertainment.

Event Management 130

Event Management 2023 Management Healthcare 130

Stova

MARCH 17, 2023

Three cost-saving tactics executives are currently deploying to make their event budget plan: Controlling costs on hotel rooms, meeting rooms, food and beverage, concessions, and travel. Food How much will food cost? Consolidating technology into an end-to-end event automation platform.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Cvent: Event Marketing

MAY 14, 2019

At each hotel, make certain you do the following: Spend time with the chef and taste multiple food samplings of the type of menu your attendees are most likely to enjoy. Meet with the catering manager and review food and beverage minimums. Research says phone chargers are the most forgotten item by business travelers.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

Event Planning BluePrint

MARCH 29, 2022

Not only can it help you learn the lingo to help you sell your services, but it can give you insight into how the pros handle things, like negotiations to help save their clients money. You don’t have to think of it as a formal, tough, adversarial negotiation,” she said. Travel reservations & itineraries. Food and Beverage.

Negotiating 62

Negotiating Social Media Consulting Food and Beverage 62