Remove Food and Beverage Remove Negotiating Remove Travel
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Nine Ways to Make First-time Conference Attendees Feel at Home

Event Marketer

Whether you’re paying to travel and attend, or you’re attending from your home office for free, either way, we’re trying to drive that value for everybody. Ultimately, the experts agreed that attracting, and catering, to first-time attendees is non-negotiable.

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Contract Clauses You Need in 2025

SmartMeetings

Tyra Warner, assistant professor and department chair of Hospitality and Tourism Management at College of Coastal Georgia, has seen hotel negotiations from every angle. Since Covid, hotels have been negotiating hard, and that will probably continue, she begins, then moves straight to what contract negotiators can do to manage that reality.

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The Complete Guide to Creating a Budget for an Event

Eventtia

Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. In-house Services: Some venues simplify planning by bundling services like food or decorations. Approach multiple vendors.

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Navigating Budget Realities in Event Planning: Strategies for Association Leaders

StraussCA

Price hikes in AV technology, catering, and travel can feel overwhelming. Begin with an honest financial assessment, noting increases in key areas such as AV services, food, and accommodation. By securing multi-year (or multi-event) rates and negotiating for value-adds, we can mitigate some of the rising costs.

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Managing Disruption Clauses

SmartMeetings

Expert negotiator tips for managing policy changes in uncertain times Other than expensive, unreliable Wi-Fi, there are few things meeting professionals hate more than uncertainty. We asked experienced contract negotiators how they are negotiating today and what clauses they are asking for to protect their clients.

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Essential Accidental Planner Resources

SmartMeetings

How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? There will also be plenty of food and beverage options for everyone, regardless of if an attendee is trying to stick to a diet and/or refraining from alcohol.

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GMID 2025: Regenerative events, contracts, state of travel

MPI

One of the questions she was asked: “How can I negotiate better rates with hotels?” “This will help you evaluate what all hotels in the area are offering and also help you through the negotiation process,” she said. ” Having pattern or date flexibility also helps, Payne said. ” she said.