Smart Meetings

AUGUST 21, 2023

“Room rentals used to be something that you would have to pay if you had a really low food and beverage minimum or if you were coming in within like 60 or 30 days at a hotel,” Pilcher reflected, “Now, you’re coming in and saying, ‘I’m bringing a thousand people to your hotel. Also, negotiate gracefully.

Food and Beverage 97

Food and Beverage Negotiating Hotels 2023 97

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. With VR, planners can cut out travel, hotel stays and transportation expenses.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

SmartMeetings

APRIL 19, 2017

A CVB publishes events calendars, news, and a directory of accommodations, for visitors, meeting planners and travel agents. Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Higher Food and Beverage Costs. Global crises, such as the pandemic and the war in Ukraine, have dramatically affected the costs of food and beverages.

2023 122

2023 Food and Beverage 2022 Negotiating 122

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” Add-On Travel: Negotiate pre- and post-rates in the contracting stage. As the cost of travel rises, more attendees are adding vacation time to corporate travel.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

SmartMeetings

JULY 25, 2019

In Smart Meetings’ latest webinar, Erin Wendell, senior director of event management at Maritz Travel, shared her tips and tricks when working with all-inclusive properties for incentive programs. Maritz Travel works with a handful of the many companies that offer all-inclusives in Mexico, the Caribbean, and Central and South America.

Negotiating 81

Negotiating Contracts Transportation Insurance 81

SmartMeetings

JANUARY 17, 2025

Tyra Warner, assistant professor and department chair of Hospitality and Tourism Management at College of Coastal Georgia, has seen hotel negotiations from every angle. Since Covid, hotels have been negotiating hard, and that will probably continue, she begins, then moves straight to what contract negotiators can do to manage that reality.

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Contracts 2025 Negotiating Food and Beverage 52

MeetingsNet

JANUARY 5, 2024

Recent research finds luxury travelers shifting their accommodation preferences, while the group segment is running well ahead of the transient-business segment. The result: Less negotiability for meetings. From the wide view, the hotel industry should expect only a modest rise in demand (1.8 percent) and guest-room rate (3.0

Hotels 72

Hotels Food and Beverage Negotiating 2024 72

Smart Meetings

JULY 26, 2024

Properties have realized this is a great market for them will work with you on how you package your food and beverage. “It’s It’s not just the standard all-inclusive package; they’re willing to stretch that boundary with you and I think that’s made a huge difference because the food part was a big detractor.”

Food and Beverage 95

Food and Beverage Negotiating Contracts Meetings 95

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Eventinterface

JULY 14, 2016

Don’t bother yourself with learning the hotel language, use a company like HelmsBriscoe to help with negotiating and contracting – it will save you lots of time. I know that I’m successful when my client at the end of the year tells me that I saved the company X dollars through negotiating and careful contracting.

Food and Beverage 100

Food and Beverage Negotiating Hospitality Hotels 100

Smart Meetings

NOVEMBER 1, 2021

While companies are segueing back to in-person, they also realize there may be some attendees are not able to travel yet. Room setups are still requested to be socially distanced and we are offering food and beverage in a separate space with more room to spread out. He is also not seeing a lot or protracted negotiations.

Food and Beverage 111

Food and Beverage Venues Hotels Telecommunications 111

SmartMeetings

MAY 16, 2024

That means, just like any traveler, you need to know the lay of the land so you can plan for the best and avoid the worst. That could show up in higher prices for food and beverage (F&B) which you may expect, or in costs that are somewhat disguised.

Contracts 98

Contracts 2024 Food and Beverage Hospitality 98

Event Marketer

JANUARY 22, 2024

Fun fact: Resy negotiated with its restaurant partners to hold the reservations for dates two weeks out—something that could help out last-minute planners or forgetful partners ahead of Valentine’s Day. The only people who were allowed to attend were wedding crashers.

Food and Beverage 111

Food and Beverage Social Media 2022 Negotiating 111

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. No stranger to online innovation, he’d been an early advisor to MakeMyTrip — which went on to become the largest online travel company in India — and sold two companies to Google in 2014. his building. The office’s conference space was flooded and unusable.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Event Planning BluePrint

SEPTEMBER 13, 2018

This will require you to have some serious negotiation skills or a huge budget. If you are traveling internationally, look at hosting something at your local embassy – this can be done, it just takes some planning. Travel Time. It will help with your food and beverage selection, arrangements and décor and AV.

Venues 94

Venues Sponsorships Food and Beverage Hotels 94

Smart Meetings

JUNE 28, 2024

This reduces travel, housing and F&B costs. Other factors to consider: In addition to survey feedback, mapping where attendees are located and researching flight options can help to narrow down a location almost everyone can reach with the fewest travel delays. Like most things in life, timing makes a difference.

Food and Beverage 74

Food and Beverage 2030 2024 Negotiating 74

MeetingsNet

NOVEMBER 8, 2022

How to stretch your event budget for food and beverage, event tech, ground transportation, and venues. Another study, this one by the Global Business Travel Association, found that the total cost per attendee is already about 25 percent higher than it was pre-pandemic—and is expected to bump up another seven percent in 2023.

Food and Beverage 59

Food and Beverage Meetings Transportation 2023 59

Hubilo Blog

AUGUST 27, 2018

No attendee wants to drag themselves into a business event looking tired from the travel or looking all dull. Negotiation capabilities. · Food and Beverages. Any event is empty without a picture taken by attendees of food, desserts, and heart stealing beverages. Distance from the Venue. Powder rooms.

Venues 80

Venues Management Food and Beverage Event Apps 80

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. It’s hard to think of a conference with higher stakes than COP26, which took place Oct.

Negotiating 98

Negotiating Sustainability 2030 Government 98

The Castle Group

MARCH 2, 2021

Consult convention and visitors’ bureaus and travel partners for local updates and work closely with your hotel reps to ensure that the optimum health, safety and sanitation protocols, room layouts and capacity limits are met. Vet your live venue. Enlist separate planning teams. In-person and virtual meetings have different logistical needs.

Food and Beverage 94

Food and Beverage Negotiating Hotels Event Apps 94

EncoreAPAC

JANUARY 17, 2022

“When you reduce the amount of people coming to the in-person meeting,” Johnsen says, “that can also reduce the food, beverage and travel costs.” The more rooms equals more leverage with negotiations. Better yet, this can also be applied to the event production partner you use too.

Sponsorships 105

Sponsorships Food and Beverage Speakers Negotiating 105

PCMA Convene

MARCH 7, 2017

Better contract negotiations. Increase in what we budget for food and beverage, and managing other costs more closely. Increased offerings at our meetings to attract members to attend because the economy allows more of them to travel now. Added a day as well as additional workshops; expanded available exhibit space. .

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Hubilo Blog

JANUARY 8, 2019

If there are going to be attendants travelling out of town to reach your event, then you might want the venue to be located near the airport or the hotels where they will be staying. You can try and negotiate for discounts. . Does your event venue offer food and beverages? Location is paramount.

Venues 79

Venues Insurance Food and Beverage Negotiating 79

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. The catering company you hired double booked themselves and can only supply a portion of your food and beverage orders. But the extra time will give you the opportunity to plan trickier items like travel arrangements.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Social Tables

MAY 14, 2019

And to create an experience, every little piece of the event needs to map back to the purpose, from the venue to the food. But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data.

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Negotiating Sponsorships Social Media Education 141

SpotMe Blog

MAY 31, 2023

This is primarily due to the carbon emissions associated with travel to and from the event, including air travel for international attendees, and ground transportation for local attendees. Get quotes from different vendors and negotiate the best deals. Negotiate the best rates and reserve your date as far in advance as possible.

2023 130

2023 Technology Event Apps Social Media 130

SmartMeetings

DECEMBER 29, 2016

Take a few minutes to enroll in free event planning webinars that can teach you the finer points of contract negotiation, event technology and more. Virtual reality, live video, data-powered event analytics, flexible indoor-outdoor event spaces and experimental food and beverage options are all trends that planners should keep an eye on.

Meetings 74

Meetings Food and Beverage 2017 Trade Shows 74

MeetingsNet

NOVEMBER 8, 2022

This would obviously eliminate costs associated with travel, hotel, and F&B. Anticipate spending more time researching vendors and negotiating on price. He cites the Incentive Research Foundation’s recent study in which 87 percent of respondents said they want more relaxation time during incentive-travel programs. “We

Food and Beverage 59

Food and Beverage Meetings Transportation Consulting 59

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Coordinate accommodation room blocks and travel. Food and Beverage Consider and confirm the event’s food and beverage needs.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Negotiate terms and specifics with the venue. Coordinate accommodation room blocks and travel. Food and Beverage Consider and confirm the event’s food and beverage needs.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Cvent: Event Marketing

MAY 14, 2019

At each hotel, make certain you do the following: Spend time with the chef and taste multiple food samplings of the type of menu your attendees are most likely to enjoy. Meet with the catering manager and review food and beverage minimums. Research says phone chargers are the most forgotten item by business travelers.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. They can also coordinate things like catering, A/V equipment, and entertainment.

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Event Management 2023 Management Healthcare 130

Expo Pass

JULY 2, 2024

However, New York does have travel complications—As Heather said, “It wasn’t built for massive buses.”—and How do you manage travel logistics for large groups? Uber and other apps allow attendees to manage their on-location travel easily and affordably. Travel is the beginning of the event experience for attendees.

Travel 78

Travel Transportation Contracts Hotels 78

Master the Event

DECEMBER 9, 2023

For example, a planner is able to determine travel habits around the meeting’s dates. Tips to Help Your Room Block Negotiations Ideally a planner wants to book the exact number of rooms for the exact number of nights that the meeting will occur. Hindsight would be an asset, to say the least. 2) Offer incentives.

Hotels 40

Hotels Food and Beverage Negotiating Conference 40

Master the Event

NOVEMBER 10, 2023

This provides the meeting planner an opportunity to negotiate with a four or five star hotel where otherwise, say July or August, he or she may have had to negotiate with a three-star property. A meeting planner will have much more bargaining power for room rates, food and beverage etc. Transportation. Museums/Galleries.

Meetings 40

Meetings Negotiating Food and Beverage Transportation 40

PCMA Convene

JUNE 7, 2021

The hotels said we would have to serve more food and beverage if we extended that timeline. There’s a great part of this hybrid model where you remove the barriers of proximity and you remove the barriers of cost and time to travel. And so that helped out a lot. And it’s a huge win for accessibility.

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Meetings Food and Beverage Venues Negotiating 98