Smart Meetings

DECEMBER 11, 2018

Consider multi-year contracts: Finding new venues every year can be time consuming for all parties involved. Most properties will negotiate for a lower price if they can lock in the business for two or three years. Food and Beverage. Modify your menus: It’s sad but true that food is often wasted at meetings.

Food and Beverage 220

Food and Beverage Negotiating Contracts Speakers 220

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. Food and beverage.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Smart Meetings

MARCH 20, 2024

Gratuities Minimums for food and beverage. Read More: Top Legal Issues Meeting Profs Should Be Aware of in 2023 What To Leave Out Cohen has a few suggestions for the things you leave on the negotiation room floor of your contract: Your own personal liability for any issues caused by a guest, such as room damage, and noise complaints.

Contracts 246

Contracts 2024 Negotiating Food and Beverage 246

Event Marketer

FEBRUARY 26, 2025

And for the opening night concert, which takes place off-site, Salesforce team members meet up with first-timers to guide them to the venue. So we might have a 20-minute little food and beverage [experience] with here’s what to look out for this week, and here’s some tips and tricks from some of our alumni, says Preiss.

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Conference 2024 Food and Beverage Event Apps 233

Smart Meetings

JULY 26, 2024

Properties have realized this is a great market for them will work with you on how you package your food and beverage. “It’s It’s not just the standard all-inclusive package; they’re willing to stretch that boundary with you and I think that’s made a huge difference because the food part was a big detractor.”

Food and Beverage 239

Food and Beverage Negotiating Contracts Meetings 239

GEVME

JUNE 27, 2018

Your ideal picture of a conference venue shouldn’t be tied to a nice, accessible locale only. The choice of venue has to be based on the clear requirements that your event sets in terms of size, lighting, network capabilities, etc. When to start looking for a venue. The best tips for selecting a conference venue.

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Conference Venues Food and Beverage Transportation 149

Brown Paper Tickets

FEBRUARY 6, 2018

A cost-effective food and beverage event takes hard work, attention to detail and careful planning, but it can be done. Act extra nice when negotiating costs and dealing with service providers. Choose reasonably priced beverages. The beverage industry is packed with affordable, high-quality beverage options.

Food and Beverage 75

Food and Beverage Negotiating Social Media Venues 75

GEVME

NOVEMBER 7, 2018

Knowing how to prepare a venue for an event is one of the key points in event planning. Choosing a venue for an event is also one of the first negotiation points as well. The rest of the preparation process will depend on the decision made about the venue. How to find and choose a venue. Food and beverage.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

Contracts 195

Contracts Insurance Negotiating Government 195

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

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Contracts Hotels Negotiating Food and Beverage 126

Coterie Spark

APRIL 22, 2022

Venue availability, room capacity, and nightly rates might seem like the only boxes you need to check off, but it’s the smaller, less obvious details that can become massive headaches. Once you finish searching for hotels, you also have to: Contact the venues. Synthesize your notes so you can pick a venue.

Venues 98

Venues Food and Beverage Negotiating Hotels 98

SmartMeetings

JANUARY 2, 2018

At New York Hilton Midtown in Manhattan, for instance, the $25 added to bills daily as an “urban destination charge” includes a $15 beverage credit at the hotel bar and a $10 food credit at the grab-and-go. I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com.

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Negotiating Hotels Food and Beverage Contracts 75

SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues.

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Contracts 2025 Negotiating Hotels 52

Attendease

OCTOBER 15, 2024

There are so many moving pieces to juggle , from nailing down the budget and finding the perfect venue, to coordinating catering, entertainment, décor, and everything in between. It also lets you lock in the best venues and vendors before dates get snatched up. The good news?

Food and Beverage 195

Food and Beverage Entertainment Corporate Events Venues 195

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. This will help you understand how the vendor will enhance your event, and what additional items you may need to negotiate. Remember…everything is negotiable! Obtain multiple bids.

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Negotiating Contracts Food and Beverage 2018 65

Attendease

FEBRUARY 14, 2019

Ensure every member of your event planning team negotiates with vendors and makes an effort to get better pricing. They also address practical needs, like letting attendees know all the essential details (like venue and time) before the event. Poor budget accountability. Too many decision-making layers. Underwhelming event agenda.

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Corporate Events Event Planning Food and Beverage Negotiating 186

Planning Pod

APRIL 12, 2020

By giving full consideration to the scope of your event at this stage, you have done the major groundwork for the planning process later on and have made it easier to make decisions regarding budgets, staffing and date and venue selection (which we will discuss next). Step 5 – Book a fitting venue and event date. First the venue.

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

MPI

OCTOBER 14, 2024

Another route is negotiating to bring in your own items if the food and beverage menu can’t accommodate the requirements and putting the proper language in the contract. This can also serve as an immediate conversion starter as the venue realizes how much they’re missing out.

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2027 Food and Beverage Negotiating Entertainment 52

Planning Pod

JANUARY 17, 2017

Book vendors and venues for multiple events. Long ago when I ran a marketing agency, I was accustomed to contracting with a vendor for a specific use on a specific project and then negotiating with them for that particular deal, hoping they would come down in price for the promise of more business from me down the road.

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Food and Beverage Negotiating Contracts Hotels 134

Jujama

JULY 10, 2018

There are a few tricks to negotiating venue costs. We’ve tracked down some tips to help event organizers keep their venue costs as low as possible. However, if you truly have set a budget for your venue costs this allows you to quickly cut to the chase with a possible venue. Compare different venues.

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Negotiating Venues Food and Beverage Airlines 54

Social Tables

NOVEMBER 23, 2017

That’s because: Each element—from promotion and decoration to food and entertainment—becomes décor. Food and drink lie at the core of a positive guest experience. Then you can really stretch your catering funds by: Making food experiential. Negotiate with vendors. Use food as entertainment. Click To Tweet.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Event Farm

JULY 8, 2022

Because costs are much higher, many event venues are much less likely to negotiate, hold you to attrition, and service is astoundingly low. My sense is that is a very bullying situation right now, so push back and take control.”.

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Conference Food and Beverage Negotiating Hotels 246

Eventmobi

JANUARY 24, 2019

According to a Professional Convention Management Association (PCMA) survey, 36% of all expenses are for food and beverages (F&B) alone. Food & Beverage @ $35/person. Venue Rental. Concession (food and beverage and merchandise sales). Number of People. Entertainment. Average cost/attendee. $75.

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Food and Beverage Meetings Financial Advertising 153

SmartMeetings

JUNE 3, 2019

Food and beverage is an essential element of any gathering—and it is also one of the costliest. It’s unfortunate that copious amounts of food go to waste, but event professionals need to ensure there is something for everyone and that there is enough. You may be surprised how down-to-earth their suggestions are.

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Food and Beverage Contracts Negotiating Financial 86

SmartMeetings

JULY 30, 2024

They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices. This see significant savings.

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Negotiating 2027 Contracts 2024 105

Hubilo Blog

AUGUST 27, 2018

Venues play quite an important role while planning an event. Be it a symbolic or historic, events success can also be measured by the location and the love for the venue that attendees show! Event venue management for events has become a huge deal for the planners. Distance from the Venue. Venue Budgeting.

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Venues Management Food and Beverage Event Apps 80

Event Planning BluePrint

OCTOBER 5, 2016

Event planning is a fun and rewarding career, and becomes so much easier once you take the time to learn and develop your skills in negotiation, communication, budgeting (the most successful event planners do this really well) and project management. Review event venue choices. Why food is the most important part of your event.

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Food and Beverage Entertainment Negotiating Sponsorships 121

Event Planning BluePrint

SEPTEMBER 13, 2018

Whether you are planning an event for 10 people or 1000 people, you should think of ways to trade in the traditional conference room setting for cool event venues for your next event. You have probably noticed the rise in unique wedding venues such as Vineyards or breweries or rustic barns, highlighting the fact that people want different!

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Venues Sponsorships Food and Beverage Hotels 94

SmartMeetings

DECEMBER 13, 2019

See also : Win at Negotiating AV Services with Hotels. Negotiate Your AV Costs Before Signing a Contract. You can’t have a successful event without A/V, and most venues won’t let you bring your own in, so they would seem to have you over a barrel. See also : How to Master the Art of Negotiating. Which leads to….

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Negotiating Food and Beverage Meetings Contracts 52

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. Event planners are coordinators, organizers, moderators, and professional negotiators. They know their market inside and out—every special event venue, every caterer, and every entertainer.

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Negotiating Event Planning Education Food and Beverage 145

Attendease

FEBRUARY 20, 2024

Effectively manage the event budget Based on your strategic plan, develop a realistic, line-item budget covering all aspects of the event — venue, vendors, security, food and beverage, staffing, swag, and the dozens of other expenses that pop up.

Corporate Events 195

Corporate Events Food and Beverage Social Media Event Management 195

Endless Events

NOVEMBER 15, 2022

More events with more events mean more food, room blocks, entertainment, production equipment, and travel – and those all cost extra money. Hold your event in the daylight hours or outside venues (and get an extra point for COVID compliance). Book venues with renewable energy sources like solar panels.

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2023 Food and Beverage 2022 Negotiating 122

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Director of Sales at a venue, usually who will be negotiating your contract with. Food & Beverage , used when talking generally about providing, well food and beverages.

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Food and Beverage Meetings Contracts Negotiating 84

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. Planners may rely on one or two vendors for smaller events, like a business luncheon, while food vendors may make up as much as 5% of the total attendee count at massive outdoor events (e.g., Food & and beverage suppliers.

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Contracts Food and Beverage Entertainment Venues 158

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat.

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Negotiating Hotels Food and Beverage Venues 39

SmartMeetings

FEBRUARY 13, 2025

How do you handle unexpected guest counts or potential food shortages? What protocols do you have in place to ensure food safety and hygiene? There will also be plenty of food and beverage options for everyone, regardless of if an attendee is trying to stick to a diet and/or refraining from alcohol.

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Food and Beverage Contracts Hotels Sustainability 52

Hubilo Blog

JANUARY 8, 2019

The one decision that is likely to have the most significance is the venue you pick for your event. With the right guidelines, choosing an event venue can be easy as pie. When should you start looking for a Venue? There are three things you need to know before you start looking for an event venue. The Location.

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Venues Insurance Food and Beverage Negotiating 79