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Mastering Event Contracts: Essential Negotiation Strategies for Meeting Planners in 2025

Smart Meetings

Avoid pitfalls and protect your event Contracts are the lifeblood and backbone of the meetings industry. Negotiating contracts is the first step before confirming speakers, color themes or catering options. Warner also advised using force majeure clauses to deal with any issues arising from government funding cuts.

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Proactive Planning in Uncertain Times

Velvet Chainsaw

It’s really hard to provide advice for navigating changes that could significantly impact your next meeting’s performance. It’s the scientific, academic, and research meetings and those with a large international attendance that potentially face the strongest headwinds. What impact will tariffs have on meeting costs and supply chains?

2026 195
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2025: a year when technology will be pivotal and demand growth polarises.

Prestige Events Magazine

2025 will be a year when technology will play a central role in every area of conferences and meetings from operations to marketing. Negotiations will continue to be complex and lengthy especially around rate and cancellation terms. This could lead to pricing instability in the mid-market, medium sized event marketplace.

2025 258
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Smart Travel: U.S. Bumps Up France Travel Advisory, JetBlue and United Pool Reward Points, Trip.com Launches Innovation Fund and more

Smart Meetings

Thinking about planning your next meeting or incentive at sea? For meeting and event professionals organizing programs in Paris or other French cities, the updated advisory is a timely reminder to help attendees stay informed and safe. This includes the discounts each airline has independently negotiated.

Travel 189
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How to Become an Event Planner: A Step-by-Step Guide for Beginners

Eventtia

Step 1: Understand the Key Roles and Responsibilities of an Event Planner A successful event planner plays multiple roles, including being a communicator, negotiator, problem solver, and creative thinker. Doing this will help you determine whether a career in event management can meet your financial needs. According to the U.S.

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Event Contracts: What to Watch in 2025

SmartMeetings

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues. We encourage you to book them.

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Data Protection at Virtual Events: Risks, Regulations, and Solutions

Eventscase Blog

As more conferences, expos and meetings shift online, ensuring data protection at virtual events has never been more vital. This legal responsibility can feel overwhelming, but it’s non-negotiable. While virtual platforms offer convenience and reach, they also present unique challenges around handling personal data.