Connect Your Meetings

JULY 24, 2019

We all know catering can be the largest expense on the master account, but we don’t realize the several areas that can be negotiated to stretch your catering budget. Working with the hotel during the planning and execution of the event can save you money for your next meeting.

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Negotiating Hotels Meeting Planning Education 58

SmartMeetings

DECEMBER 7, 2017

While some event professionals may gleefully embrace the prospect of negotiating contracts for large events, many would rather run for the hills. For instance, if you like a certain hotel chain, consider approaching them about a yearly commitment. Remember…everything is negotiable! Consider multi-year agreements. Jennifer D.

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Smart Meetings

DECEMBER 3, 2018

Spanning multiple hotels, thousands of rooms and millions of square feet of event space, a citywide requires a planner to manage a long list of responsibilities to make it successful. According to recent Smart Meetings webinar hosts Elaine Williams and Sallee Pavlovich, however, the answers are right at planners’ fingertips.

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Trade Shows Negotiating Hotels Contracts 164

SmartMeetings

JULY 28, 2023

For example, does everyone sign up with enough advance notice to meet the hotel’s deadline? What about the people who want to book a different hotel and just show up for the conference itself. Or, offer a joint conference/hotel fee that provides an overall discount versus booking separately. Our quick save?

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Food and Beverage Negotiating Contracts Hotels 98

SmartMeetings

FEBRUARY 8, 2017

Booking a block at a hotel is one of the biggest expenses on your budget—and one of the most important for your attendees. Here are a few tips on how to make the most of your negotiations. It is important to know exactly what you will want and need from a hotel before entering negotiations. Is there free Wi-Fi?

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Negotiating Hotels Meetings Management 40

MeetingsNet

MAY 13, 2022

In addition to the executives at the convention center or hotel with whom you negotiate and execute the event—national sales reps, convention services managers, and chefs—you need to build trust with the audiovisual, destination management, and transportation companies that can make or break the experience. Here’s the alternative.

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Trade Shows Negotiating Transportation Meeting Planning 98

SmartMeetings

AUGUST 8, 2022

Hotels are now less likely to negotiate rental fees and other typically negotiable line items. Hotels are presented with high volume of transient/leisure travel requests that demand a high room rate (compared to group rates associated with meetings, especially with pharma sleeping room rate caps).

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Healthcare Hospitality Negotiating Medical Meetings 111

SmartMeetings

MAY 5, 2017

It can be challenging for those in the meeting planning profession, but looking on the bright side really does pay off. So rather than concentrating on the hurdles involved in event planning , let’s focus on the wonderful perks of this unique profession. Event planners are no strangers to airport terminals and hotel check-ins.

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Risk Management Negotiating Travel Contracts 93

SmartMeetings

APRIL 19, 2017

This industry runs on jargon, and since meeting planning requires everyone to work at a rapid click, it’s best to get acquainted with it yourself. Destination Management Company , a local company that has extensive knowledge about a specific destination and organizes the logistics of meetings and events in that specific location.

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Food and Beverage Meetings Contracts Negotiating 84

SmartMeetings

NOVEMBER 2, 2016

Faced with the challenges of curbing costs and providing attendees with special experiences, planners often negotiate for complimentary guest rooms, suite upgrades, rebooking options and other concessions while negotiating an RFP. But they’re expensive, so it’s best to negotiate.

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Hotels Negotiating Food and Beverage Contracts 40

Connect Your Meetings

APRIL 11, 2019

Catering is often the largest part of a master account, but many planners accept inflated prices, unrealistic minimums, setup fees and other charges without negotiation. This session will help planners see where the profit centers are and where there are more leverage and latitude in negotiating group catering. Register for Webinar.

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Negotiating Food and Beverage Hotels Meeting Planning 51

Connect Your Meetings

MARCH 21, 2018

Register for “Banquets and Catering: An Insider’s Approach to Food and Beverage” Have you ever wondered how can hotels charge $120 or more for a gallon of coffee? You’ll learn how to negotiate catering pricing, service charges and fees to deliver immediate savings to your company or organization.

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Food and Beverage Negotiating Hotels Meeting Planning 53

SmartMeetings

AUGUST 31, 2023

We have the expertise to know what resorts and venues will work best for their specific needs, as well as our negotiating clout and global connections. ” Engage your DMC early—they might have existing relationships with hotels and venues in your desired destination and can help with negotiations.

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Travel Negotiating Corporate Meetings 2023 98

SmartMeetings

SEPTEMBER 2, 2020

Access one of our many webinars , which provide relevant information that can increase your meetings knowledge. Not only can you step up your education virtually, but you can also familiarize yourself with the hybrid landscape—which is key if you plan on returning to meeting planning when things ramp back up.

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Meetings Airlines Education Hospitality 126

Hubilo Blog

AUGUST 30, 2018

Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. Fewer options, no time — With an impromptu conference or meeting planned by event professionals, it gets difficult to book one of the best venues because of highly unlikely availability. . .

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Negotiating Tech Venues Events 80

PCMA Convene

MARCH 6, 2019

But the combined answers to the question give a clear sense that many meeting professionals are feeling crunched by a lack of resources — of money, staff, time, or all three — in the face of their jobs’ demands. Availability of big-box hotels. Budget — hotel and F&B costs. Increasing prices from hotels is killing me!!!

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Contracts Food and Beverage Hotels Negotiating 69

SmartMeetings

FEBRUARY 4, 2022

To best be prepared and aligned with the hotel, it is important to address so you establish a shared agreement as it relates to the pandemic and its impact on a program. That language will then be shared with the hotel during the contracting process to come to a mutual agreement on terms. Do Your Homework. Nurture Those Relationships.

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Contracts Site Selections 2022 Risk Management 116

MeetingsNet

JANUARY 26, 2018

Not only are we in a seller’s market, but planners will also face tighter budgets, higher meeting costs, and less bandwidth. So, what happens when an unstoppable force (supplier price increases) meets an immovable object (meeting planning budgets)? . The best rates, dates, and space in 2018 have already been booked.

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Marketing Food and Beverage 2019 Hotels 61

SmartMeetings

FEBRUARY 22, 2017

Company or organization: Sheraton Denver Downtown Hotel. What I love about my job: I enjoy the art of the sales process and meeting execution. What I love about my job: I love designing tools to help people collaborate at meetings. Tracy Blair. Job title: Director of sales and marketing. Heather Reid. Job title: Founder and CEO.

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2017 Contracts Negotiating Tech 85

SmartMeetings

DECEMBER 22, 2016

Smart Meetings regularly offers free webinars that cover a range of valuable topics, from contract negotiation to sourcing strategies. In this webinar, Smart Meetings 360’s sourcing experts teach you how to narrow down destination options, get the most out of site visits and make your RFPs more desirable to hotels.

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Meetings Food and Beverage Negotiating Contracts 40

Eventory

AUGUST 7, 2018

You don’t know the agenda, the venue plan, you have no idea how to get a ride to the hotel, and where the heck are the hotels. Taking into account all criticism regarding numerous programs pertaining to event planning, you may get the impression that they are not comparable with the desired ideal.

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Conference Hotels Corporate Events Negotiating 152

Endless Events

APRIL 7, 2020

Now if you have a ban or a government order that says we are not reopening our convention center or our hotels until July, then you know now so it’s something different” Services Already Rendered. Many companies provide meeting plan services to clients in exchange for hotel commissions.

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Contracts Hotels Government Events 91

SmartMeetings

FEBRUARY 24, 2017

Cities that devote funds and square footage to building, maintaining and expanding state-of-the-art meeting facilities reap rewards in the form of increased meetings and conventions bookings, room night sales and visitor spending. To alleviate the issue, events have spilled over into nearby hotels in recent years.

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SpotMe Blog

JUNE 13, 2023

That’s why we’ve created a list of examples of the top pharmaceutical meeting planning companies we have experience with. They can often negotiate better deals and availability. Pricing and Value While budget is always a consideration, don’t choose a pharmaceutical meeting planning company based solely on the lowest bid.

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Event Management 2023 Management Healthcare 130

SmartMeetings

FEBRUARY 22, 2017

Company or organization: Sheraton Denver Downtown Hotel. What I love about my job: I enjoy the art of the sales process and meeting execution. What I love about my job: I love designing tools to help people collaborate at meetings. Tracy Blair. Job title: Director of sales and marketing. Heather Reid. Job title: Founder and CEO.

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2017 Contracts Negotiating Tech 75

SmartMeetings

FEBRUARY 22, 2017

I started in the industry, though, as a corporate sales manager at Fantasyland Hotel at West Edmonton Mall in Alberta, Canada. To see the results, whether I’m negotiating, conducting programs or leading a training session, it’s important to always do my best. First job: My first paying job was in sales at Sundance Ski Shoppe.

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2017 Hospitality Hotels Sports 76

PCMA Convene

NOVEMBER 8, 2017

Hotel sourcing and research. No meeting, destination, or even project is ever the same. I love how meeting planning involves finance, protocol, HR, international affairs, logistics, and other disciplines. Meeting attendees that we have gotten to know over the years. Negotiating contracts.

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Contracts Travel Medical Meetings Education 58

PCMA Convene

MAY 31, 2016

So the interns should learn how you negotiate that type of situation.”. Peggy Marilley, founder of Alexandria, Virginia–based Precision Meetings & Events, thinks working with students keeps her ahead of the curve. His students are required to plan at least two events before graduation as part of their classwork.

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Negotiating Hospitality Contracts Risk Management 68

Plan Your Meetings

APRIL 25, 2017

Also, the client wanted special payment arrangements so it was back and forth with the hotel for weeks to work out the details. A few days later, I received an email from a company executive indicating that she had to run it past their internal event planning group for approval. Then, I get a call from the hotel.

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Contracts Hotels Negotiating Event Planning 37

SmartMeetings

NOVEMBER 10, 2016

The comprehensive 360 team performs property research, contract negotiations, side-by-side proposal comparisons, site inspection preparations and more at no cost to planners and in a fraction of the time. About Smart Meetings: Smart Meetings is the leading media company and the most trusted resource for professionals in the meetings industry.

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Stova

MARCH 17, 2023

This comprehensive guide created for event strategy best practices outlines the four levels of connections required to be a best-in-class meetings and events team. Event Strategy Framework What is the Difference Between Event Planning and Meeting Planning?

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2023 Negotiating Food and Beverage Financial 40

Stova

MARCH 16, 2023

A traditional board meeting, on the other hand, may require a more formal setting. Going over the details like the number of attendees and available dates are basic steps in meeting planning. If you must make cuts, skimp on things that don’t affect the meeting mission or goals. Be prepared so you know what to expect.

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Management 2023 Meetings Negotiating 40

SmartMeetings

OCTOBER 20, 2016

Las Vegas Convention and Visitors Authority (LVCVA) drew crowds to its trade show booth with a citywide interactive screen, which allowed users to access to hotel, convention and event spaces through the power of touch-screen technology. Industry Trends.

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2016 Trade Shows Food and Beverage Technology 40

PCMA Convene

MARCH 1, 2018

Here’s why: Effectively, Marriott has announced a 30-percent reduction in revenue to those firms that have been booking Marriott-owned or Marriott franchise hotel properties for their clients. For many, their only choice when booking a hotel in the Marriott family will be to reduce the amount or level of services that they currently offer.

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Site Selections Food and Beverage Contracts Negotiating 67

SmartMeetings

JUNE 22, 2017

Apply the “Force Majeure/Excuse of Performance” clause : Demand this clause during negotiation. It provides the proof to me that the missing piece in the LGBT travel industry has been the groups, meetings and events for LGBT meeting professionals.”. Set the Stage for Inclusivity.

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PCMA Convene

JULY 31, 2016

Another big, ongoing story has been the transformation of the image that meeting professionals hold of themselves. At a recent large medical meeting in a major hotel, we found that the only food available in quantity for breakfast was what we called ‘the cardiologist’s breakfast’ — fried eggs, bacon, sausages, and buttered toast.

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