PCMA Convene

DECEMBER 9, 2024

Venue sourcing venue affordability, availability, and inflexible hotel staff contribute to the frustration of event planners. Planners expressed disappointment with venues and hotels that have raised fees while simultaneously cutting services, leading to an increased perception of unfairness and dissatisfaction.

Negotiating 115

Negotiating Contracts 2024 Transportation 115

Smart Meetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. Read More : Year of the Sustainable RFP Let me connect the dots for you. The choices made here ripple through to create a more responsible and sustainable event industry.

Conference 246

Conference Site Selections Negotiating Contracts 246

Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum debuted in May 2021 to promote the distinction among Marriott CRN’s leading hotels and resorts, and each event is different. Room availability is a challenge; hotels are struggling to manage huge demand. In the face of these challenges, hotels are reimagining how they do business. And prioritize.

Meetings 246

Meetings Trade Shows Contracts Sustainability 246

Smart Meetings

OCTOBER 28, 2021

All the major international hotel brands are attending, plus many smaller, boutique hotels, and the number of technology suppliers grows by the day. and accessibility; Innovation and tech; Business recovery, Contract negotiations, Personal branding and Sustainability.?. Get reservations if scheduling lunches or dinners.

2021 279

2021 Sustainability Negotiating Education 279

Smart Meetings

JULY 26, 2024

Moten says, “The hotel scene has done an incredible job, truly, of finding ways to stand out differently.” Transparency is an asset when negotiating with vendors Incentive packages have greatly improved over the years in both quality and customization. F&B programs used to be very rigid.

Food and Beverage 239

Food and Beverage Negotiating Contracts Meetings 239

Event Marketer

APRIL 17, 2024

She started in mobile tours with Chobani more than 12 years ago, driving an F-350 with a 26-foot trailer around the country, and learned from the ground up everything from negotiating contracts to developing event partnerships and executing programs. At Oatly, sustainability is a big part of our mission. We don’t want to produce waste.

Trade Shows 264

Trade Shows Negotiating Contracts Hotels 264

Smart Meetings

SEPTEMBER 1, 2022

Unionized hotels provide the stability and training that hospitality workers are seeking—they could be part of the solution to the shortage that meeting planners are waiting for. Across the United States and Canada, Unite Here represents 300,000 hospitality workers and over 1,100 hotels and casinos. The Beginnings of Labor Day.

Hospitality 246

Hospitality Contracts Hotels 2021 246

The MICE

MARCH 27, 2025

Held in Amsterdam, this event for the Alliance of Independent Travel Agencies (AER) brought together 500 travel agencies and 400 specialized tour operators, with a large portion focused on sustainable travel. About AER AER is an alliance of 500 travel agencies and 400 specialized tour operators, many of whom focus on sustainable travel.

2023 52

2023 Conference Tourism Sustainability 52

Smart Meetings

JUNE 28, 2024

Negotiate with vendors and hotels for terms such as reduced management fees and service hours, things attendees can’t see and you might be able to handle internally. Sustainability and CSR Provide and promote water stations as an alternative to water bottles. Like most things in life, timing makes a difference.

Food and Beverage 187

Food and Beverage 2030 2024 Negotiating 187

Smart Meetings

MARCH 4, 2024

Smart Meetings founder Marin Bright built her career in hospitality, first in luxury hotels at Mandarin Oriental and then in the meetings and events B2B publishing industry. She brought top experts to the conversation to share secrets for negotiating, feeling more confident and building a network.

2024 246

2024 Meetings Tourism Hospitality 246

MeetingsNet

AUGUST 15, 2022

A hot topic during last week’s Hotel Data Conference was booking the right balance between leisure business travelers. Hint: A new meeting pattern could help groups having a difficult time at the negotiating table.

2023 105

2023 Meetings Negotiating 2022 105

SmartMeetings

FEBRUARY 13, 2025

For example, attendees in all-day meetings typically prefer lighter, protein-forward options to sustain energy while sitting for extended periods. Hotel event management teams are there to be your partner and help you to deliver a memorable and successful event.

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Prestige Events Magazine

JUNE 12, 2024

It’s split across four key themes: INFORM – INSPIRE – INNOVATE – IMPACT, with a stellar line up of expert speakers covering topics including event security, AI, inclusivity, wellness, experiential design, contract negotiation, sustainability and legacy. Delegate downtime It’s not all work and no play.

2024 147

2024 Meetings Sustainability Education 147

Attendease

APRIL 4, 2024

In this post, we’ll explore how to thoughtfully and sustainably expand your events. For scalable spaces, look for convention centers, hotels, and multi-room venues that can accommodate your event at different growth stages. Negotiate ongoing partnerships with venues and vendors to secure bulk discounts.

Event Management 195

Event Management Management Sustainability Corporate Events 195

MeetingsNet

JUNE 14, 2024

Favorable hotel deals are appearing for event groups willing to gather in hurricane-prone areas in late 2024 and 2025. While such terms are sure to catch the eye of many planners—and perhaps cause some planners to negotiate harder with properties in the southeastern U.S. The official hurricane season ends on November 1 each year.

2025 105

2025 Meetings 2024 Negotiating 105

SmartMeetings

FEBRUARY 2, 2023

How to prepare for 2023 contract negotiations Yes, we’re out of the pandemic shutdown, but it’s not back to “business as usual.” On the “high” side: Larger deposits up-front for hotel contracts. Hotels are offering a short hold time or none at all. Add-On Travel: Negotiate pre- and post-rates in the contracting stage.

Contracts 98

Contracts Negotiating Food and Beverage 2023 98

Social Tables

DECEMBER 27, 2018

Meanwhile, late in 2018, CBRE forecasted that hotel supply would peak at 2% gain, stabilizing to 1.9 With the development pipeline slowing and event demand growing, it promises a rise in group hotel rates. Demand continues to outpace supply of meetings-eligible hotels. Source: CBRE Hotels’ Americas Research .

2019 167

2019 Meetings Hotels Venues 167

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. See “Glasgow’s Sustainable Head Start” at the end of this story.) “We

Negotiating 98

Negotiating Sustainability 2030 Government 98

SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. Read More : Year of the Sustainable RFP Let me connect the dots for you. The choices made here ripple through to create a more responsible and sustainable event industry.

Conference 98

Conference Site Selections Negotiating Contracts 98

Event Industry News

JULY 20, 2022

Whilst this increase is partly attributed to rising airline and hotel costs within the sector, corporate travel managers also cite other considerations including business travel being recognised as an instrumental way to expand sales – therefore increased budget is required to help achieve targets. Changing programme priorities.

Travel 110

Travel 2019 2022 Management 110

Planning Pod

SEPTEMBER 9, 2024

Conversely, if you see an increase in costs, analyze your expenses to identify areas where you can cut back or negotiate better deals with suppliers. Operational efficiency is crucial for the long-term sustainability of your event or venue business. Negotiate better deals with your suppliers and vendors.

Food and Beverage 89

Food and Beverage Negotiating Sustainability Marketing 89

Endless Events

NOVEMBER 15, 2022

The silver lining is that the energy crisis can motivate our industry to start implementing sustainability in more significant, meaningful ways. Alternatively, you can switch hotel catering for local restaurants, as suggested in our Event Trends Guide 2022. This will ensure you have enough time for price negotiations.

2023 122

2023 Food and Beverage 2022 Negotiating 122

PCMA Convene

APRIL 2, 2018

He worked the phones in a rush, trying to clinch local hotel meeting rooms on short notice. But the phone-tag negotiations moved at the speed of molasses. A SUSTAINABLE MODEL. But Shah found there was a limit to sustaining a business built on one-off meetings for the occasional user. his building. Bizly has a wrapper.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

SmartMeetings

AUGUST 8, 2019

Negotiate Carefully. International contracts for vendors and venues could require different negotiation tactics than in the U.S. It’s not enough just to make sure everybody is safe at the hotel. is not the warm season in Australia. More: Exciting Developments for Planners at 10 Top International Cities.

Meetings 85

Meetings Negotiating Travel Contracts 85

Endless Events

DECEMBER 4, 2018

Sustainability Is Part of the Plan. WiFi, essential as it is, tends to be very expensive when accessed from event hotels. Fortunately, WiFi costs are negotiable. Sustainability Is Part of the Plan. Just like diversity, sustainability cannot simply be an afterthought. Brain Dates: Networking 2.0.

2019 134

2019 Sustainability Events Travel 134

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle.

Financial 95

Financial Insurance Meetings Food and Beverage 95

PCMA Convene

OCTOBER 13, 2023

This was a vital lesson for his association — understanding the fixed costs to deliver an outstanding experience and where there is room for negotiation. The suggestion to co-locate smaller and larger events in the same location and negotiate venue and hotel contracts together came from an audience member.

Negotiating 59

Negotiating 2023 Contracts 2016 59

The MICE

JUNE 3, 2022

The interview took place in Bern at Hotel Kreuz , and Silvia joined remotely from Frankfurt. . So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. So we negotiated, in case we also have other challenges.

Travel 64

Travel Negotiating Sustainability Airlines 64

Event Industry News

SEPTEMBER 26, 2022

Taking place on 8 December 2022 at The Forest of Arden Hotel & Country Club, Birmingham, in conjunction with headline sponsor BeMatrix, the tone of this year’s conference is one of bolstering resilience and identifying opportunities in order to lead and navigate through changing times with increased confidence.

2022 69

2022 Conference Negotiating Banking 69

Expo Pass

JULY 2, 2024

“I would start with the major milestones and then fill in other detailed tasks.” — Heather Pilcher Assuming you have a year in advance to plan (which you won’t always), our guests recommend you start with big-ticket items like hotel contracts, catering, event registration due dates, etc. Orlando was built for conferences.

Travel 78

Travel Transportation Contracts Hotels 78

Event Industry News

FEBRUARY 13, 2019

You may be able to negotiate preferable rates with local hotels if you can guarantee a certain number of guests. Think sustainability. Robin has been sole shareholder of Eclipse since 2016 after successfully negotiating the MBO of the retiring owners. Investigate accommodation. Check access rights. Look after each other.

2004 76

2004 Negotiating 2007 Event Apps 76

SmartMeetings

MAY 23, 2018

The news that Hilton Hotels & Resorts will follow Marriott International in cutting commission to third-party planners from 10 percent to 7 percent was met with a combination of groans, sobs and not a little bit of anger from some quarters. Industry groups offer support for independents amid commission cuts. Flash Forward to 2018.

2008 53

2008 Financial 2018 Education 53

Endless Events

JANUARY 23, 2020

“And the next one is “From Sandwiches to Centerpieces: Sustainable Meetings Are Catching On” The ninth one is, “What’s in Your Wallet? Hotel Contract Clauses Planners Should Be Using but Probably Aren’t. Sustainability in the events industry is a topic we’ve covered quite a few times.

2019 91

2019 Contracts Sustainability Technology 91

SpotMe Blog

JUNE 13, 2023

They can often negotiate better deals and availability. They design 800 customized events every year for over 100 clients, guided by their philosophy that each project is a unique undertaking with a “before and an after”, and by their commitment to sustainable development. These companies provide end-to-end event management services.

Event Management 130

Event Management 2023 Management Healthcare 130

PCMA Convene

MARCH 7, 2019

Software automation will increase, making the sourcing process much more streamlined with the possibility of eliminating third-party negotiators. The rise of flexible/unconventional meeting space will demand change from the hotel and convention industry to accommodate a less corporate generation.

Negotiating 40

Negotiating 2019 Sustainability Hotels 40

SmartMeetings

MAY 23, 2018

The news that Hilton Hotels & Resorts will follow Marriott International in cutting commission to third-party planners from 10 percent to 7 percent was met with a combination of groans, sobs and not a little bit of anger from some quarters. Industry groups offer support for independents amid commission cuts. Flash Forward to 2018.

2008 40

2008 Financial 2018 Education 40

PCMA Convene

DECEMBER 1, 2017

It was considered an “also-ran in the hotel industry” — profitable, but its brand reputation had slipped, according to an article in The Washington Post. One of my favorite examples is our award-winning Hilton Honors mobile app, which gives guests the ability to check in and choose their room at our more than 5,000 hotels worldwide.

Hospitality 49

Hospitality Travel Hotels 2007 49