Smart Meetings

OCTOBER 23, 2023

Experts weigh in on what needs to change to work together better Editor’s Note : Hospitality sales consultant Steve Steinhart will be speaking at Smart Meetings Extraordinary Experience in Monterey, California, Nov. If all the meetings that we have re-scheduled for 2024 come through, we will show a very nice gain in the group market.”

2024 264

2024 Meetings Contracts Hotels 264

Expo Pass

JUNE 13, 2023

I hope you’re all caught up on Succession because it’s time to talk negotiations. It all starts with negotiations. Successful negotiations begin with research. A great way to gather information on potential vendors and suppliers is to go to their existing customers. And lucky for you, we’re here to help!

Negotiating 155

Negotiating Contracts Banking Marketing 155

Attendease

AUGUST 26, 2024

Trade shows and exhibitions These large-scale industry gatherings allow companies to showcase products or services, connect with prospects, meet with partners/vendors, and assess competitors. Webinars These online seminars or presentations allow companies to share expertise, product information, and thought leadership with audiences globally.

Corporate Events 370

Corporate Events Event Planning Negotiating Trade Shows 370

Event Marketer

FEBRUARY 26, 2025

Some people self-select and give us that survey information, says Trevor Drewry, head of experiential marketing at Webflow. So we get some good information during the registration cycle. And for the opening night concert, which takes place off-site, Salesforce team members meet up with first-timers to guide them to the venue.

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Conference 2024 Food and Beverage Event Apps 233

Smart Meetings

OCTOBER 3, 2023

Master planner consultants offer 6 tips for negotiating your next corporate event Does this sound familiar? Smart Meetings asked two veteran independent meeting professionals : ConferenceDirect Vice President Carolyn Poole and Bravo! Include enough information in your RFP to show the value of your program to perspective hotels.

Negotiating 264

Negotiating Contracts Hotels Consulting 264

Smart Meetings

AUGUST 2, 2024

Authentic connections made with respect paved the way for business getting done The most important deliverable for a meeting is that everyone feels welcome. Smart Meetings Inclusive Experience at JW Marriott Miami Turnberry Resort & Spa this week started with the hospitality basics. Everything else depends on that. His parting tip?

Contracts 264

Contracts Negotiating 2023 Conference 264

Smart Meetings

JANUARY 24, 2025

With this information, negotiate better rates with service providers to help exhibitors cut expenses. Additionally, sharing accurate and actionable information creates better alignment between organizers goals and exhibitors expectations, fostering mutual success.

Trade Shows 130

Trade Shows Sponsorships Negotiating Marketing 130

Prestige Events Magazine

MARCH 25, 2025

These elements must come together seamlessly to deliver a transformative experience that resonates with audiences and meet strategic objectives. Heres where good data is your friend as it can be used to inform your planning decisions going forward. A recent report highlighted just how big the events industry is growing.

Event Planning 158

Event Planning 2025 2024 Tech 158

Smart Meetings

APRIL 18, 2024

The word “partnership” gets thrown around a lot in the events world, but when there are too few ballrooms for too many functions being planned, meeting planners and hotel and destination counterparts often find themselves on the losing end of negotiations that could be win-wins.

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Negotiating 2023 Hotels Education 243

Smart Meetings

DECEMBER 11, 2018

On the heels of multiple studies showing that event professionals are increasingly being asked to do more with less, Smart Meetings asked a veteran planner for tips on how to create “wow” on a budget. Most properties will negotiate for a lower price if they can lock in the business for two or three years. Contracting.

Food and Beverage 220

Food and Beverage Negotiating Contracts Speakers 220

Smart Meetings

NOVEMBER 19, 2018

Using various methods, businesses seek out attendees and exhibitors to recruit or pull them away from official negotiated hotel blocks. Unauthorized access, use and selling of data : A poacher may obtain attendee information by unauthorized use of a website or database, or they may purchase data from an unauthorized seller.

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Negotiating Hotels 2014 Financial 200

Prestige Events Magazine

JULY 27, 2021

Central Hall Westminster (CHW), the flagship London site of Central Hall Venues, has teamed up with AV production partner, White Light (WL) to launch new packages for hybrid meetings and events. The comprehensive packages are designed to help organisers negotiate the maze of post-pandemic events in 2021 and beyond.

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Negotiating 2021 2019 Venues 246

Smart Meetings

OCTOBER 11, 2021

After the wild ride meeting professionals have been on for the last year, the last thing you probably want to think about is buckling up for another spin around the sun, but now is the time to set yourself up for success in 2022—a year many are predicting will be a banner 365 days for meetings and conventions. Mark Schulman , CSP.

Speakers 264

Speakers Negotiating 2022 Meetings 264

Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. AI technology is not going away,” said Tauvaa.

2023 263

2023 Negotiating Insurance Financial 263

Attendease

JULY 6, 2023

Whether delays in planning, frustrations due to lack of proper organization, arguments amongst team members, and the need for extra meetings to address any issues that may arise, these problems can eventually lead to someone else taking over the project. Skipping a needs assessment can have some serious consequences.

Negotiating 368

Negotiating Events Contracts Event Management 368

Smart Meetings

JULY 25, 2022

In a bid to dominate the meetings industry, MeetingPlay and Aventri (MPAV), which merged in January, have acquired eventcore. The MPAV merger intended to create a one-stop shop for meeting planners organizing in-person, hybrid and virtual events, Smart Meetings reported. Eventcore isn’t the only new tool under MPAV’s belt.

Technology 245

Technology Negotiating Contracts Meetings 245

ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Smart Meetings

OCTOBER 11, 2022

First, you negotiated your way out of every contract with minimal exit fees, then for a split second you converted everything to hybrid (with no additional budget), and then transitioned from hybrid to virtual, where we thankfully stayed for a red-hot minute. Read More : How to Budget Realistically for Hybrid Meetings.

Negotiating 240

Negotiating Banking Education Contracts 240

Eventinterface

JULY 11, 2017

As we speak with meeting and event professionals for our Interviews with Planners series, we continue to be amazed by the variety of books that help these talented professionals in their jobs as planners. See what other meeting planners read to help them excel in their careers. GET YOUR COPIES TODAY. Save Save.

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Meetings Negotiating Risk Management Contracts 149

MeetingsNet

AUGUST 19, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. Meeting planners connect keynote speakers with clients and negotiate the deals and contracts, relieving a ton of administrative burdens off both parties, but as a result, oftentimes have access to sensitive information.

Banking 98

Banking Contracts Speakers Financial 98

Prestige Events Magazine

JUNE 12, 2024

The wait is almost over – The Meetings Show 2024 kicks off at ExCeL London next week, and final preparations are in full swing for what promises to be THE must-attend event for #eventprofs this summer. Other meetings industry professionals are welcome to attend by purchasing a non-buyer visitor ticket.

2024 147

2024 Meetings Sustainability Education 147

Conferences that Work

JULY 17, 2023

I am resigned to the fact that OpenAI ‘s Large Language Model ChatGPT has scraped every blog post I’ve written here (over 750 posts in the last 13 years—around half a million words) so it can parrot my thoughts about meeting design, facilitation, and other topics. ChatGPT is just a shell overlayed onto a data set.

Negotiating 293

Negotiating Meeting Design 2010 Technology 293

SmartMeetings

MAY 9, 2019

The fine print for negotiating win-win agreements. In a recent Smart Meetings webinar, “ A Legal Guide to Partnering with Suppliers ,” Lisa Sommer Devlin, a 25-year veteran hospitality contracts lawyer, shared key insights into negotiating win-win agreements with suppliers. But writing them can be a tricky business.

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Negotiating Contracts Hotels Hospitality 75

SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues. We encourage you to book them.

Contracts 52

Contracts 2025 Negotiating Hotels 52

SmartMeetings

JUNE 16, 2020

Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. See also : Meeting Profs Demonstrate Community and Resiliency on #MeetingsChat. Based on the in-person site inspection, that clause should allow meetings professionals the option to cancel the contract without penalty. group business.

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Meetings Contracts Insurance Hotels 123

Smart Meetings

JUNE 28, 2024

Catherine Chaulet “Inflation continues to hit the meetings industry hard. MICE (meetings, incentives, conferences and exhibitions) market is expected to grow by 7.8 MICE (meetings, incentives, conferences and exhibitions) market is expected to grow by 7.8 This reduces travel, housing and F&B costs.

Food and Beverage 187

Food and Beverage 2030 2024 Negotiating 187

Smart Meetings

DECEMBER 29, 2021

There’s a lot of information out there about how to better your career as a meeting professional. Throughout the year, Smart Meetings has invited professionals from different corners of the event planning world to impart their knowledge. Vital Lessons from Covid-era Medical Meetings. What makes content compelling?

2021 130

2021 Negotiating Medical Meetings Contracts 130

Event Farm

MAY 5, 2021

As pandemic conditions continue to change, do you feel that you must wade through wave after wave of information to seek answers and solutions to plan safe live events? These tools, updated in real-time, provide the information you need as you evaluate potential locations for your event. Selecting an event venue.

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2021 Event Planning Insurance Transportation 306

SmartMeetings

AUGUST 8, 2019

In a Smart Meetings exclusive webinar , Catherine Chaulet, president of Global DMC Partners, shared eight safety tips for your next intercontinental meeting. Whether you are planning a domestic or international meeting, attendee security is the top priority. Negotiate Carefully. Put Safety First. Contact the Authorities.

Meetings 85

Meetings Negotiating Travel Contracts 85

Smart Meetings

NOVEMBER 9, 2018

Risk management is a dedicated preparedness rather than simply a mental exercise, according to Lisa Sommer Devlin, the most recent Smart Meetings webinar host. The most common risk in the meetings industry is cancellations. The safest information is the information that’s not shared,” she said. Financial Risks.

Risk Management 164

Risk Management Management Contracts Insurance 164

Smart Meetings

JANUARY 22, 2019

The founder of Meeting Planners Unite (MPU) marked the one-year anniversary of the announcement by Marriott International that it would be cutting commissions on meeting business by announcing the lobbying group for independent planners will officially be known as Alliance of Independent Meeting Professionals (AIMP).

Fashion 147

Fashion Negotiating Hotels Meetings 147

GEVME

MAY 16, 2018

Ideally, a large-scale meeting with 5,000+ invitees should be allocated no less than 12 months in terms of planning and organisation. How often should team meetings be organised before an event and which aspects have to be discussed at these meetings? The power of negotiation: Your budget may not always be super generous.

Social Media 195

Social Media Negotiating Event Apps Speakers 195

Endless Events

APRIL 10, 2020

If you’re planning a virtual event, you’ll want to have a meeting with a virtual event production company ASAP. But going into a meeting with a virtual event production company unprepared will only drag on the process. So to help you out, we’ve compiled a list of 45 questions you want to ask yourself prior to scheduling this meeting.

Meetings 139

Meetings Entertainment Events Negotiating 139

GEVME

AUGUST 15, 2019

No one wants to wait, because digital services should provide all the necessary information quickly. Personalisation has taken over the world, and with the ever-increasing flow of information and education data, AI, etc., Future meeting environments to increase event innovation. The same thing is true with the check-in process.

2020 219

2020 2019 Negotiating Technology 219

SmartMeetings

SEPTEMBER 2, 2020

The travel, hospitality and meetings industry has been one of the hardest hit during the COVID-19 slowdown. Independent planners are facing gaping holes in their calendars as meetings continue to drop off. Many organizations, including Smart Meetings , have turned their events virtual.

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Meetings Airlines Education Hospitality 126

Eventinterface

MAY 2, 2017

Founded in Minneapolis, Minnesota by a small group of event industry professionals, National Events Partnerships -NEP- aims to overcome the frustration felt by meeting planners attending large planner and supplier conferences by offering a more intimate and focused setting. More information and registration for the May 11 showcase here.

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Meetings Negotiating Education Contracts 100

Smart Meetings

DECEMBER 3, 2018

According to recent Smart Meetings webinar hosts Elaine Williams and Sallee Pavlovich, however, the answers are right at planners’ fingertips. Whoever has the best information, make sure that you involve them as much as possible,” she says. People are not looking to go to a meeting anymore,” Williams says. Communicate Often.

Trade Shows 164

Trade Shows Negotiating Hotels Contracts 164