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Experts offer tips and ideas for meeting professionals As the year slowly comes to a close, many financial and insurancemeeting planners may be thinking about what they should be keeping on their radar. They want to feel as though they have a role in choosing their own meetings journey.
The business events, accommodation and meetings industry contributes more than 61 billion to the UK economy each year, yet it remains particularly vulnerable to inflationary pressures, talent shortages and inconsistent government support. With other various challenging factors at play, our industry finds itself stretched to its limits.
Therefore, the best way to be prepared and protected is to be insured. . What is Event Insurance? There are different types of event insurance coverage , and event managers can purchase the most relevant coverage for their needs. Why you need event insurance. What does the event insurance cover? No problem. .
Smart Meetings’ October webinar, From Checkboxes to Strategy: Implementing and Leading Sustainable Event Practices , breaks it down. As planners learn more about practical best practices and work to implement them in their meetings, before they know it, the scope and scale of sustainability don’t seem nearly so daunting.
Even as in-person meetings continue to reemerge with a vengeance, virtual meetings have taken a primary position in the event professional toolbox. Yes, hybrid meetings are more complicated and costly, but virtual is here to stay without a doubt,” he said. Now all variations of meeting delivery are on the table.
On this episode of Event TALK we are speaking with Christy Lamagna, Founder and Chief Strategist of Strategic Meetings and Events. Our discussion focuses on the need for the planning industry, and meeting professionals to be more strategic to insure long-term success. Event TALK: Working in Non-Traditional Event Venues.
The pandemic and the time it took away from air travel and in-person meetings have revealed ways to safeguard—and even improve—the health of meeting professionals and the way we conduct meetings. Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? “As
Force Majeure clause and employment classifications changes coming for MPs The legal nuances of meeting planning can be a bit overwhelming even for the seasoned planners. To offer some helpful insight in what areas to be on the lookout for, Smart Meetings sat down with Ty M.
When working with clients, one of the more significant tasks you might help them with is finding the perfect venue. To help them choose the venue thats just right for them, weve put together a handy list of questions to ask potential wedding venues. General Is the venue available on the date you need it?
Leading London events venue, The QEII Centre , has strengthened its director team with the appointment of Elena Gurgul as Sales and Marketing Director and EeLain Ong as Finance Director. With the addition of the two new hires, the senior leadership team for the world-renowned meetings and exhibitions centre is now 60 per cent female.
We spoke to the experts at Event Insurance Services to understand more about the top insurance concerns around virtual events and what key areas organisers should think about before taking their next event online. Events have always required comprehensive insurance policies. But the core insurance policies required are.
Read More : Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? The likely answer is that would not be sufficient or meet the threshold of impossibility or impracticability to equate to a force majeure event. Read More : How to Write Force Majeure to Protect Your Meeting from the Next Pandemic.
With the full-on return of in-person events in 2023 a most welcome development—especially for associations who rely heavily on revenues from their annual meetings—one issue has gotten trickier for meeting hosts: event-cancellation insurance.
An event organizer could ask for personal healthcare information because you are not bound by the Health Insurance Portability and Accountability Act. Convey a message of responsibility: we’re all in this together—attendees as well as staff on the organizer, client, venue, and contractor teams.
The Playbook provides three valuable tools for venue scouting. . Selecting an event venue. This section suggests questions to ask venues about compliance and safety, recommends venues with GBAC STAR accreditation, and advises following CDC guidelines on ventilation and sanitization. . Event risk assessment planning tool.
As an Amazon affiliate, Smart Meetings earns from qualifying purchases. I still have that bookits under my bed with a stack of old Smart Meetings magazines. It covers everything you need to know about event planning, including finding venues, building a team, negotiating contracts, and even measuring success after the event is over.
Hybrid meetings may be the bridge to bringing corporate gatherings back. Not everyone is going to be comfortable attending a meeting in person just yet, or anytime soon. Budget: Hybrid meetings require healthy AV line items if you are going to engage both audiences. Who will manage screening and cleaning ?
Emirates Old Trafford will be opening the venue’s new development – which includes an expanded on-site hotel and event space in the four-star, Hilton Garden Inn – as the Men’s LV= Insurance Ashes Test Match is played at the home of Lancashire Cricket this week.
The Meetings Industry Association (mia) is set to unveil its new identity at The Meetings Show next week. Topics will include winning mindsets in sales, industry trends, women’s empowerment, agent relations, event insurance, and marketing. It will also be a first for the association as it launches its live member miaMeets.
Despite the progress made in the return to in-person, event marketers are facing a new set of challenges related to meeting the expectations of changed audiences and fighting the urge to return to the status quo of pre-pandemic programming. Plans change and that’s OK—the important part is to have them.”. Hyper-target markets.
Establishing the conference fee, contracting with the venue and locking the dates will require some effort. By offering refund insurance at a nominal rate, you can give each person peace of mind that they’ll receive their registration fee back in the case of an emergency. Create a zero-waste meeting. Optimize each for SEO.
The world of insurance today can be a jungle for many event professionals. At the same time, new trends like hybrid events are posing new challenges for insurance companies too. As a savvy event professional, you know how important it is to get insurance for your hybrid event. Does Hybrid Event Insurance Exist?
Enter event insurance, which acts as a safety net to protect both your clients and your business. This article explores the different types of event insurance available, helping you understand how each policy can safeguard your clients and foster a secure environment for your business to thrive. Learn more today!
Event insurance helps organisers protect their events against unexpected situations which would otherwise leave them subject to hefty costs, potential lawsuits and loss of business. Have a look at what she had to say: What type of insurance do you need for organising an event? Again, this is where insurance can help.
Dominguez joined Smart Meetings for a conversation about the future of the industry from PCMA Convening Leaders event at Caesars Forum in Las Vegas. It’s not that it’s impossible to meet,” Dominguez said, citing the 2,500 professionals who arrived for PCMA Convening Leaders and more than that for CES in Las Vegas last week.
Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. If AV systems will play a dominant role in the event programming and/or require a large percentage of the meeting budget, convey those needs for equipment and labor in as much detail as possible as soon as possible.
Now two years out from where we were at the pandemic’s genesis, one question continues to peck at the minds of meeting planners: “Can the fear of Covid be sufficient enough to trigger force majeure ?”. Because of code, [having that meeting] is impossible, or impracticable enough to trigger force majeure ,” Sheaks said, drawing an example.
Kate Patay, Smart Meetings Smart Style Ambassador and the woman behind the eponymous Patay Consulting for the last five years, recently announced that she is taking a role as director of engagement with Terramar US , a DMC Network Company. How do you see the role of DMCs changing in the meetings ecosystem?
For answers to those questions and more, there are meeting and events legal experts such as Jonathan T. You can’t insure against everything. The post 3 Easy Ways Planners Can Reduce Risk Today appeared first on Smart Meetings. How liable are planners when disaster strikes? What can planners do to protect themselves?
When hosting conferences on cruise ships or other unique venues , one has to bear in mind that the daily things we take for granted are likely not going to be available to you. On cruise ships, you don’t have it unless you remembered to pack it for the meeting. Even without unique venues, time zones can wreak havoc on your event.
What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. Besides helping people pronounce the name of the company, Will helps clients in the meeting and events industry have a transformative experience with an audio visual company. ABOUT OUR GUEST.
Temperature checks, reduced occupancy and increased physical distancing in shared spaces—these were some of the protocols floated by hospitality partners and meetings professionals as they sketched out what a return to travel after COVID-19 shutdowns will require. Sanitation Ratings.
At a time when many marketers begin returning to in-person events and venues start to reopen, they’re being confronted with a supply and labor shortage that affects their ability to execute the kind of events they want. Major events, conventions and business meetings have also already been canceled or postponed until at least 2022.”.
Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurancemeetings in the U.S.
When auditing the crisis preparations of a property, the overall questions we explore in detail include; Does the venue have a well-defined plan for leadership and key roles in a crisis? Who will record when actions are taken in case there’s an insurance claim or legal defence? What is a well-prepared hotel? Kept off-site? Paper copy?
While certain occurrences can be handled by quick thinking and taking preventative measures, other things that could go wrong may require insurance. As a result, it’s important for event and meeting planners to have a good grasp of basic insurance principles to ensure that they have the proper coverage for their events.
As the economy reopens with the lifting of Covid restrictions, getting the right kind of insurance is acting as a barrier for some events organisers. The scheme will see the government act as a ‘reinsurer’ – stepping in with a guarantee to make sure insurers can offer the products events companies need.
Risk management is a dedicated preparedness rather than simply a mental exercise, according to Lisa Sommer Devlin, the most recent Smart Meetings webinar host. The most common risk in the meetings industry is cancellations. If a hotel or venue cancels, it can derail an entire event. Financial Risks. Legal Risks.
Meeting and event professionals are very much aware of the security challenges generated by bringing people together. They plan for accidents, venue problems, protesters, weather related issues, and much more. Your venue may be well-protected, but how do you protect your participants after event hours? Venue risks.
Editor’s Note: This is part of a series reporting on FICP Chats about the future of meetings. See also : Meeting Profs Demonstrate Community and Resiliency on #MeetingsChat. See also : Meeting Profs Demonstrate Community and Resiliency on #MeetingsChat. You can read previous reports here , here, here and here.
Chilling tales from the front and how meeting profs saved the day. Smart Meetings asked veteran convention center habitues for their real-life, unexpected encounters with such blizzards of doom and put together a handy guide for recovering with grace and charm. Senior Manager, Meetings, Incentive Travel, and Events, Tupperware Brands.
When the going gets tough, the tough cut costs—at least in the financial and insurance conference sector, where budgets often are more likely to come under the scrutiny of regulators. More : Budget Financial Meetings: Doing More with Less. Production knows the venues, and the processes and procedures they already have in place.
One of these extras should be insurance, which is no longer a necessary evil but a vital experience-enhancer. Technologies such as machine learning mean insurance policies can be personalised and highly tailored to specific activities, such as attending a festival. Reaping the rewards. Areas of interest. Brand Events. Conferences.
Planning meetings is a hard. Ever-changing demands, a sellers’ market and unrealistic expectations add to the daily stress experienced by professional Meeting Planners. The demand for meeting space continues to increase, and hotel inventory is not keeping pace resulting in a strong sellers’ market.
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