Smart Meetings

NOVEMBER 15, 2023

Financial & Insurance Conference Professionals (FICP) brought 700 thought leaders together at JW Marriott Marco Island Beach Resort in Florida to prepare meeting professionals for whatever comes next with a call to reflect, discover and recharge. The enemy of success is not failure, but comfort,” she said.

2023 105

2023 Negotiating Insurance Financial 105

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Edwards asks for additional upgrades, valet parking validation for VIPs and speakers. “We And remember, everything is open to negotiation. What should be an addendum and what belongs front-and-center?

Contracts 98

Contracts Negotiating 2024 Hotels 98

Smart Meetings

NOVEMBER 15, 2022

Koleen Roach, director of meetings and conference management at Securian Financial Group, led a panel of veteran explainers during Financial and Insurance Conference Professional ’s 2022 Annual Conference at Omni Boston Hotel at the Seaport. By the Numbers. Jeff Calmus. Tell a Story.

Financial 98

Financial Insurance Medical Meetings Contracts 98

SmartMeetings

JUNE 13, 2020

You’re supposed to be negotiating one complete document rather than a contract and an addendum. Everything that wouldn’t change, such as indemnification or insurance, you don’t mention them in your amendment, and they stay in place as is. More : Lisa Sommer Devlin on Advanced Hotel Contract Negotiations.

Contracts 109

Contracts Hotels Negotiating Airlines 109

Endless Events

JUNE 8, 2019

Basically, loss damage waiver is kind of an insurance policy they’re giving you. Especially if you’re the end client, you’re bound to have insurance that should cover this. In addition to this, unless your panel consists only of podium speakers, consider a lavalier microphone. Can I Negotiate Venue AV Charges?

Wireless 101

Wireless Insurance Speakers Negotiating 101

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Consider it your event planning insurance for one of your most scarce resources: time. Establish anchors.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. If you need similar setups for different speakers, try to make the most of your set-up by putting those speakers in the same room at different times. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. Negotiate payment terms.

Negotiating 81

Negotiating Contracts Wireless Events 81

Endless Events

FEBRUARY 5, 2020

The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5 These can make it easier for speakers to manage their time and give a more effective presentation.

Contracts 135

Contracts Speakers Negotiating Insurance 135

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Eventinterface

AUGUST 1, 2017

Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. The workshops are presented virtually and you can watch it live and interact with other attendees and the speakers. PARTICIPATE LIVE OR AT YOUR OWN PACE.

Event Planning 100

Event Planning Sponsorships Meetings Insurance 100

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance. Focus first on people and context, then on technology and tools.

Insurance 122

Insurance Food and Beverage Venues Events 122

PCMA Convene

MARCH 7, 2017

Better contract negotiations. We have implemented a risk-management manual to our events and we have purchased more event insurance for better protection. We may shorten our 2017 meeting, have one less speaker, reduce the meal costs. • We may shorten our 2017 meeting, have one less speaker, reduce the meal costs. •

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

Event Industry News

MARCH 25, 2020

Performing Artistes is the division of f4 group that supplies speakers, hosts and presenters for a whole range of activities. Performing Artistes act as consultants; we negotiate fees, issue contracts, and provide a full liaison between client and celebrity from initial enquiry to the final execution of the event. How do we work?

Negotiating 53

Negotiating Advertising Consulting Insurance 53

SmartMeetings

NOVEMBER 20, 2019

Also make sure you budget for event insurance—and check for indemnification clauses in your contract with the venue. Presenters and Speakers. How do you find a great speaker? How do you find a great speaker? National Speaker’s Association and speakers bureaus are also great resources.

Social Media 68

Social Media Sponsorships Speakers Contracts 68

Endless Events

JULY 23, 2021

The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5 Do you have any insurance requirements? These sections break down into various topics: Audio.

Contracts 118

Contracts Negotiating Venues Wireless 118

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

SmartMeetings

JULY 8, 2020

Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. The time to do this, of course, is when negotiating the contract, not when trying to exit it. How can we overcome fear of social contact? Make “social distancing” and essential hygiene work for you.

Travel 119

Travel Contracts Hotels Transportation 119

ePly

FEBRUARY 26, 2024

Gathering and confirming your speakers, etc. Negotiating your vendor pricing (get everything in writing). Setting a structured timeline with non-negotiable deadlines (but be sure to include some undisclosed buffer time). You can do this by determining your budget and assembling your event coordination team.

Negotiating 62

Negotiating Insurance Events Marketing 62

Eventory

JULY 25, 2018

You will have an opportunity to gather valuable information from the speakers and other attendees who will share their experience. The Creative Careers in Medicine Symposium is a one day event which will be organized in Auckland featuring a multitude of speakers who will discuss career opportunities in the healthcare industry.

Healthcare 112

Healthcare 2019 Conference Hospitality 112

The MICE

JUNE 3, 2022

So we negotiated client-friendly terms for all cancelled trips under very good conditions, and for all projects which were upcoming, that the payment would be postponed as well. We are not in this business, but everybody is used to negotiating things, to talking about things in online meetings. Another factor is the insurance needs.

Travel 64

Travel Negotiating Sustainability Airlines 64

Eventscase Blog

MAY 9, 2024

Entertainment, such as live music, speakers or special activities, should also be properly budgeted for. Other variable costs Other expenses may include decorations, promotional materials, licensing and insurance. This negotiation will help you to more effectively answer the question of how much it costs to organise an event.

Negotiating 52

Negotiating Insurance Technology Entertainment 52

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Ensure adequate insurance. Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Negotiate mutually beneficial terms.

Event Planning 88

Event Planning Retail Social Media Speakers 88

SpotMe Blog

JUNE 29, 2023

When sponsoring or attending conferences, symposiums, and other live engagements, companies must follow rules around giveaways, presentations, booth activities, and speaker programs. Regulatory compliance is non-negotiable. This restricts options for attracting HCPs to events and encouraging product adoption.

Marketing 130

Marketing Social Media Healthcare Advertising 130

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. They’re getting much better data, reaching a broader audience, getting high-level speakers more easily and cheaply, and are realizing the impact of having so many people out of the office for several days traveling to and from events.

2021 109

2021 Site Selections Contracts Venues 109

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc.

Social Media 62

Social Media Sponsorships Speakers Contracts 62

Prestige Events Magazine

DECEMBER 1, 2021

Another addition to consider would be staging; your key speakers will need to be seen to deliver with full effect. Rules and regulations are a huge part of event planning; licences, permits, and insurance are all non-negotiables that need to be sorted ahead of any event taking place. Are you fully organised?

Insurance 52

Insurance Entertainment Negotiating Social Media 52

PCMA Convene

JULY 31, 2017

Nominated by Ann Luketic, CMP, Marketing Event Specialist, Progressive Insurance — “Rachel is very professional and detailed. Nominated by Ann Luketic, CMP, Marketing Event Specialist, Progressive Insurance — “Jeff continues to go above and beyond for his clients to find just the right mix of entertainment and equipment. Rachel Van.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

Expo Pass

JULY 2, 2024

When negotiating your venue contracts, try to get free WiFi or, if not free, negotiate a more manageable price. Our speakers address unanswered questions. If the luggage is going to be delayed further and your event continues, you may need to do some local shopping for that speaker. Additional Q&A.

Travel 78

Travel Transportation Contracts Hotels 78

PCMA Convene

MAY 31, 2016

It could be managing speakers. So the interns should learn how you negotiate that type of situation.”. Of the 27 competencies listed in CIC’s handbook, it could be site inspection, contract negotiation, promotions, and publicity. THE ART OF THE DEAL Ogbeide sees negotiation experience as essential.

Negotiating 68

Negotiating Hospitality Contracts Risk Management 68

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance. Focus first on people and context, then on technology and tools.

Insurance 60

Insurance Food and Beverage Venues Events 60

Endless Events

JANUARY 23, 2020

Planners Salary Survey 2019” And then the last one is “Study Finds One in Four Tech-Conference Speakers are Women” Hurricane Dorian Affects the Bahamas Unevenly. And if there’s a riot going on, and I hope they have insurance to cover the cancellation because they got to pay. Because it needs to be fair.

2019 91

2019 Contracts Sustainability Technology 91

Canadian Special Events

DECEMBER 26, 2018

Indemnification is another name for insurance requirement. Some companies will require you to maintain an insurance policy equivalent to the cost of the equipment rental. In addition to equipment insurance, you may be required to hold liability insurance to protect you, your employees, and guests of the event.

Contracts 51

Contracts Insurance Government Travel 51

Eventtia

DECEMBER 16, 2021

If you want, you can also invite speakers and talents to perform at the event virtually. The high-level items can vary depending on the type and size of your hybrid event, but you should include at least the following items: Venue rental (including additional costs like insurance required, etc.) Step 5: Building an event team.

2022 62

2022 Social Media Sponsorships Food and Beverage 62

Eventtia

JANUARY 11, 2022

For a successful hybrid event, you’ll need to pay attention to at least these tech aspects: lighting, A/V equipment (speakers, video cameras, microphones, mixer, etc.), The earlier you have a budget estimation, the more time you’ll have to negotiate with different vendors and secure the best options for your event. And others.

2022 62

2022 Event Management Management Food and Beverage 62

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Or perhaps it's having an impressive venue or a top industry keynote speaker. She believed that across meetings, the planners were not enabled to negotiate the best rates on meeting room rentals because they lacked benchmarks and comparisons.

2023 40

2023 Food and Beverage Social Media Negotiating 40

Event Guru

MAY 5, 2023

This may involve coordinating speakers, creating schedules, managing logistics, and promoting the event to the target audience. Additionally, these events often feature motivational speakers, industry experts, and internal leaders who share valuable insights and knowledge.

Fashion 40

Fashion Sports Entertainment Education 40