MeetingsNet

NOVEMBER 22, 2019

There are many in-house audio-visual organizations throughout the country that have a very good reputation for being fair in contract negotiations with their clients. The reality is that YOU as the CUSTOMER have rights during contract negotiations that allow you to CHOOSE your event partners and avoid excessive charges.

Contracts 105

Contracts Negotiating Insurance Venues 105

SmartMeetings

MARCH 25, 2021

The venue should agree to hold harmless, indemnify and agree to defend the group from asserted claims, judgments and liabilities from failure to comply with agreed-upon protocols and standards. Co-insurance should include coverage for third-party claims, so that if an attendee gets injured or sick, you are held harmless.

Contracts 119

Contracts Insurance Hotels Negotiating 119

Planning Pod

APRIL 12, 2020

By giving full consideration to the scope of your event at this stage, you have done the major groundwork for the planning process later on and have made it easier to make decisions regarding budgets, staffing and date and venue selection (which we will discuss next). Step 5 – Book a fitting venue and event date. First the venue.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Hubilo Blog

JANUARY 8, 2019

The one decision that is likely to have the most significance is the venue you pick for your event. With the right guidelines, choosing an event venue can be easy as pie. When should you start looking for a Venue? There are three things you need to know before you start looking for an event venue. The Location.

Venues 79

Venues Insurance Food and Beverage Negotiating 79

Smart Meetings

FEBRUARY 7, 2022

Read More : Flight Cancellations by the Thousands—Does Your Travel Insurance Cover the Cost? Again, this can be addressed either initially in the contract, or by negotiating additional addendums or riders to the contract after the fact. laundry list of specific events vs. broad catch-all language). March 22 at 11 a.m. PDT/ 2:00 pm.

Contracts 105

Contracts Negotiating Insurance Government 105

SmartMeetings

APRIL 3, 2020

Meetings in the financial and insurance sector require outside-the-box thinking. The economy was humming along before the coronavirus hit, but even then the majority of meeting planners in the financial and insurance industries were keeping their budgets in neutral. Financial and insurance meetings in the U.S.

Financial 95

Financial Insurance Meetings Food and Beverage 95

Eventinterface

JUNE 4, 2018

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. Working in Non-Traditional event Venues RECOMMENDED READING. How event planners can overcome challenges in working with AV companies. RELATED SHOWS.

Insurance 100

Insurance Negotiating Contracts Venues 100

Eventinterface

SEPTEMBER 4, 2017

What event planners need to negotiate with venues to insure an outside AV company can successfully prepare and perform on the job. From RFP to Venue Contract. Working in Non-Traditional event Venues RECOMMENDED READING. How event planners can overcome challenges in working with AV companies. RELATED SHOWS.

Insurance 100

Insurance Negotiating Contracts Venues 100

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. The Foundation of Memorable Events: Vendors and Venues Selecting the Perfect Venue The venue is the heartbeat of any event.

Venues 62

Venues Negotiating Contracts Insurance 62

SmartMeetings

JUNE 16, 2020

In the fifth of FICP’s new virtual education series, Financial & Insurance Professionals (FICP) Chats, more than 200 participants explored how to book group business for future meetings, including immediate adjustments for events, and how those were not being written into RFPs for the long-term. Concession Misconceptions.

Meetings 123

Meetings Contracts Insurance Hotels 123

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

Negotiating 81

Negotiating Contracts Transportation Insurance 81

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

Eventinterface

NOVEMBER 1, 2016

Meeting and conference planners spend on average 60 hours per conference sourcing, reviewing, negotiating and finalizing venue contracts. On this episode of Event TALK we share how you can get that time back. In essence, what are the key pieces of information you need to provide a planner with a great proposal?

Conference 100

Conference 2015 Insurance Negotiating 100

Smart Meetings

MARCH 28, 2022

Ty Sheaks, attorney at Texas law firm McCathern PLLC , author and faculty advisor for International Association of Venue Managers (IAVM), joined this week’s Smart Chat Live!, Deciding the “choice of law provision,” or what state and who gets legal jurisdiction, may come down to common law negotiations, Sheaks said.

Contracts 78

Contracts Insurance Negotiating Government 78

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Convention Services Manager , a venue’s (usually a hotel) point person for coordinating major events and conventions. Director of Sales at a venue, usually who will be negotiating your contract with.

Food and Beverage 84

Food and Beverage Meetings Contracts Negotiating 84

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. In fact, we often approach it much like we do insurance. Focus first on people and context, then on technology and tools.

Insurance 122

Insurance Food and Beverage Venues Events 122

SmartMeetings

JUNE 13, 2020

You’re supposed to be negotiating one complete document rather than a contract and an addendum. Everything that wouldn’t change, such as indemnification or insurance, you don’t mention them in your amendment, and they stay in place as is. More : Lisa Sommer Devlin on Advanced Hotel Contract Negotiations.

Contracts 109

Contracts Hotels Negotiating Airlines 109

Canadian Special Events

JUNE 9, 2017

I always try to remind my clients about the fact that these riders are considered part of the legal binding contract and they are negotiable as long as we negotiate BEFORE SIGNING. Most of the contracts, big acts provide are what I would refer to as “boiler plate” – meaning built for these acts when they tour large venues.

Negotiating 40

Negotiating Contracts Entertainment Hospitality 40

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. The process by which the required equipment is loaded into and set up within the venue, and then removed again once the event is over. Load In / Load Out.

Tech 91

Tech Insurance Contracts Technology 91

MeetingsNet

JANUARY 31, 2018

There are legal and financial risks to both decisions, and no easy answers unless your meeting venue flat-out tells you not to come, says meetings industry attorney, author, and counselor John Foster, Esq., If you have a substantial percentage saying they don’t want to come, try to negotiate with the venue,” says Foster.

Meetings 78

Meetings Contracts Insurance Negotiating 78

The Planner's Lounge

APRIL 28, 2023

Most couples will have elements that are most important to their vision and the budget can be rearranged to give them their non-negotiables, and then costs can be cut elsewhere. Account for the Necessities As a planner, it is imperative to ensure that your couple is not forgetting any of the non-negotiable necessities.

Management 59

Management Insurance Negotiating Financial 59

Endless Events

SEPTEMBER 12, 2018

Negotiating aspects of AV quotes. Learn to negotiate event AV. Knowing how to negotiate event AV is a must-have skill for any event planner. If you’re wondering how to save money on event AV, part of that means understanding what you can negotiate on. Negotiate payment terms. First in, first served!

Negotiating 81

Negotiating Contracts Wireless Events 81

QC Event School

MAY 20, 2021

Since the beginning of the global pandemic, the event industry has seen a substantial financial loss, and many vendors and venues have gone out of business. Contract negotiations and securing new vendors. Online venue tours. There will also likely be an increase in wedding and event insurance. Wedding and Event Planning.

Event Planning 105

Event Planning Negotiating Contracts Financial 105

The Planner's Lounge

DECEMBER 22, 2021

Is the amount negotiable? Do you carry liability insurance? Pro tip: Urge your clients against booking a vendor who does not maintain their own liability insurance. Event Venue Specific Questions. Do you require Event Liability Insurance? Pro tip: Most venues require clients to obtain an event liability policy.

Insurance 59

Insurance Negotiating Contracts Venues 59

PCMA Convene

APRIL 2, 2018

But the phone-tag negotiations moved at the speed of molasses. Bizly puts the four to five different systems a company has used — for venue sourcing and coordination, legal contracting and reviews, credit-card management and payments, spend-data analytics, and event-management services — all in one place. his building.

Meetings 97

Meetings 2014 Food and Beverage Contracts 97

Smart Meetings

NOVEMBER 9, 2018

If a hotel or venue cancels, it can derail an entire event. Likewise, there is always the question of what compensation the venue expects. Though it may seem antithetical, Devlin contends that meeting hotels halfway, and acknowledging their risk, can lead to better negotiations and deals overall. Financial Risks. Legal Risks.

Risk Management 65

Risk Management Management Contracts Insurance 65

Social Tables

APRIL 22, 2019

Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. If your client tells you to secure a venue by the end of the month, you can’t wait till next month to deliver a location just because it works better with your schedule. Choose your venue, caterer, and other main vendors.

Event Planning 138

Event Planning Food and Beverage Events Speakers 138

Endless Events

JUNE 8, 2019

The city, the venue, the rooms, everything should be clear as water. Basically, loss damage waiver is kind of an insurance policy they’re giving you. Especially if you’re the end client, you’re bound to have insurance that should cover this. Can I Negotiate Venue AV Charges? Loss Damage Waiver.

Wireless 101

Wireless Insurance Speakers Negotiating 101

The Planner's Lounge

SEPTEMBER 21, 2021

Here is a great article about the Non-Negotiable COVID-19 Policies for Wedding Planners. 4) Client Requirements for Event Insurance. Markel event insurance offers both event cancellation and event liability insurance for weddings. Get more information now on the Markel Insurance website.

Sustainability 64

Sustainability Insurance Contracts Travel 64

Endless Events

JULY 23, 2021

The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. You will want to make sure the materials included will provide sufficient volume for the size of the venue. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5

Contracts 118

Contracts Negotiating Venues Wireless 118

Eventinterface

AUGUST 1, 2017

In the past, our responsibilities mainly entailed logistics, and attendee, venue, and vendor management. Planners now need to be marketers, product managers, negotiation and contract specialists, security experts, digital media and technical whizzes. Planning conferences and meetings is becoming more complicated.

Event Planning 100

Event Planning Sponsorships Meetings Insurance 100

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Research and Vendor Contracting Research potential venues to come up with a shortlist. Check venue availability and pricing. Negotiate terms and specifics with the venue.

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

PCMA Convene

MARCH 7, 2017

Better contract negotiations. We are moving to a larger venue for 2017. We have implemented a risk-management manual to our events and we have purchased more event insurance for better protection. • Added a day as well as additional workshops; expanded available exhibit space. . Cut back on meeting frequency. • More outreach.

Food and Beverage 67

Food and Beverage 2017 Risk Management Insurance 67

SmartMeetings

JANUARY 3, 2018

Legal expert Lisa Sommer Devlin says meeting insurance can often help cover losses if a storm makes travel impossible. She suggests negotiating for lower attrition thresholds —70 percent rather than 80 percent, for example. Venues in cold climes are anxious for your business. Make room for higher attrition.

Transportation 58

Transportation Negotiating Airlines Insurance 58

Endless Events

FEBRUARY 5, 2020

The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. You will want to ensure the materials included will provide sufficient volume for the size of the venue. If you find out they charge you for 4 days, you may be able to negotiate that down to 2.5

Contracts 135

Contracts Speakers Negotiating Insurance 135

MeetingsNet

OCTOBER 2, 2017

However, as is the case when contracting with any meeting venue, think about what you are committing to before you sign the contract. While the questions may be the same as you would ask a hotel, planners may not always think to ask them if they are unfamiliar with negotiating cruise contracts,” he says. • Not really, says Grimes.

Contracts 63

Contracts Food and Beverage Negotiating Insurance 63