ePly

JANUARY 3, 2024

A Guide for Event Profs in the Age of Rising Costs Welcome to 2024, where contract negotiations continue to be a critical but dreaded aspect of event planning. In this day and age, negotiation skills are even more essential as event professionals strive to deliver memorable experiences while staying on budget.

Negotiating 87

Negotiating Contracts 2024 Events 87

Velvet Chainsaw

MARCH 15, 2023

Unless you plan events for a booming industry, your reality working for professional and trade associations is that revenue from your 2022 and 2023 meetings is 15 percent (or more) lower than 2019. Event planners are experiencing sticker shock from rising costs for audiovisual, food and beverage, and other direct meeting expenses.

Event Planning 370

Event Planning Food and Beverage 2023 2019 370

Velvet Chainsaw

NOVEMBER 16, 2020

We fantasize about crowded exhibit halls, packed hotels, and chummy, in-person board meetings. I get a million emails a day with some variation of “Here’s when I think we can hold big meetings again.” I’m not sure my association will hold a big, in-person meeting in 2021. The Rise of Apology Meetings. I delete them all.

2020 476

2020 2021 Meetings Negotiating 476

Smart Meetings

JUNE 27, 2023

Smart Meetings chatted with Cheryl M. Payne, CMP, CMM, strategic partner at INNOV8 Meetings + Events , to get her take on the current marketplace and its impact on meeting planners, and some helpful tips and tricks planners should be looking at when drafting up a contract with a hotel or venue.

Negotiating 92

Negotiating Contracts 2026 Hotels 92

EventMB

OCTOBER 11, 2023

Skift Take: Hotel rates will rise globally in most locations next year, something to keep in mind when negotiating meeting contracts. Andrea Doyle Read the Complete Story On Skift Meetings

Hotels 218

Hotels 2024 Negotiating Contracts 218

Conferences that Work

DECEMBER 4, 2023

Meeting professionals: this is a golden opportunity! No more negotiating with F&B suppliers, transportation services, in-house production, etc. For heaven’s sake! Fake women event speakers? Fake articles by fake writers in Sports Illustrated? We need to think bigger! Think about it for a moment. Instead, create fake events!

Speakers 357

Speakers Negotiating Transportation Sports 357

EventMB

JUNE 25, 2024

Skift Take: AI-powered startup Nowadays features a virtual assistant that can communicate, negotiate and book event venues, all via email. — Miguel Neves Read the Complete Story On Skift Meetings

Venues 179

Venues Negotiating Meetings Site Selections 179

MeetingsNet

MAY 15, 2023

Recent news that pilots at American, Southwest, and United airlines are threatening to strike might be fraying the nerves of meeting professionals concerned about their upcoming events. A strike authorization does not mean a strike is imminent but gives the union authority to strike if contract negotiations fall through. Here’s why.

Airlines 122

Airlines Negotiating 2010 Meetings 122

Attendease

JULY 6, 2023

Whether delays in planning, frustrations due to lack of proper organization, arguments amongst team members, and the need for extra meetings to address any issues that may arise, these problems can eventually lead to someone else taking over the project. Skipping a needs assessment can have some serious consequences.

Negotiating 368

Negotiating Events Contracts Event Management 368

Attendease

JANUARY 18, 2024

We will explore the critical steps you need to take to find the right event management platform that truly meets your business needs, ensuring that you do not end up with yet another SaaS tool that either never gets used or does not get used to its potential. Understanding pricing models and negotiating better deals.

Event Management 195

Event Management Management Negotiating Corporate Events 195

Velvet Chainsaw

JUNE 29, 2016

Develop a list of prioritized concessions (value adds), just like you would for hotel negotiations. According to PCMA Convene’s 25 th annual Meeting Market Survey, organizers invest 7 percent of a meeting’s direct expenses into speakers and entertainment. Invest in Professional Speakers.

Speakers 278

Speakers Conference Food and Beverage Negotiating 278

EventMB

NOVEMBER 18, 2024

Skift Take: ALHI President & CEO Mike Dominguez breaks down economic and hotel industry trends – from compression to the price of eggs – as they relate to meetings. Barbara Scofidio Read the Complete Story On Skift Meetings

Meetings 172

Meetings Hotels Negotiating Contracts 172

Velvet Chainsaw

MAY 25, 2023

At the same time, event planners have never had more organizational pressure to deliver meetings with increased attendance, revenue, and resulting net income. Strategies for Closing the Gap Last month, a group of experienced meeting professionals brainstormed solutions. Come to the meeting with several questions or requests.

Negotiating 195

Negotiating 2023 Financial Management 195

MeetingsNet

JUNE 14, 2024

Just as the 2024 hurricane season began on June 1, a few meetings-focused hotels in South Florida, both on the Atlantic and Gulf coasts, publicized promotions to the group market featuring especially favorable pricing and contract terms for meetings taking place between July and December of 2024 and July and December 2025.

2025 105

2025 Meetings 2024 Negotiating 105

Smart Meetings

SEPTEMBER 28, 2023

Smart Meetings Extraordinary Experience focused on setting and reaching event goals When some of the most productive meeting professionals in the world meet in majestic The Westin La Paloma Resort & Spa in Tucson for three days of education, inspiration and networking, the experience has to be over the top. “We

Meetings 98

Meetings Negotiating Contracts Hotels 98

Velvet Chainsaw

MAY 21, 2018

It’s even tougher for those independent meeting companies that survive on commissions. rebates negotiated by a CVB/DMO to win business. Meanwhile, corporations and associations have increasingly outsourced non-core business functions, like hotel sourcing and meeting logistics. housing-reservation fees.

Marketing 231

Marketing Hotels Negotiating 2017 231

Smart Meetings

DECEMBER 22, 2023

Creating experiences, setting the stage for networking opportunities, and fostering connections among colleagues and association members are what the meetings and events world is all about. Meetings MBA: Budgets, Models and Forecasts Budgets are great for estimating and tracking spending. In short, think big.

Contracts 105

Contracts 2023 Negotiating Financial 105

Smart Meetings

JULY 7, 2023

The International Brotherhood of Teamsters which represents 340,000 UPS workers considering a strike, walked away from the negotiating table with the company this week, starting a countdown to July 31 when the union vows to strike. The post UPS Strike May Be Imminent: Here’s How Meeting Planners Can Cope appeared first on Smart Meetings.

Meetings 95

Meetings Contracts Negotiating Venues 95

GEVME

APRIL 9, 2018

From fun incentive trips to spectacular galas, you can align the goals of an organisation with a huge variety of corporate meeting types. While some corporations choose to entrust such meetings to an in-house event planner, others hire external corporate event professionals. Board meetings. How to plan a corporate event.

Corporate Events 240

Corporate Events Trade Shows Corporate Meetings Entertainment 240

Smart Meetings

JUNE 2, 2023

To help planners avoid the inevitable headache, Smart Meetings sat down with Huong Nguyen, CEO and founder of Shiloh Events , to find the best path forward for meeting planners looking for the right event tech for their needs. The post How Meeting Profs Can Find the Right Event Tech appeared first on Smart Meetings.

Event Tech 98

Event Tech Tech Meetings Negotiating 98

SmartMeetings

JULY 9, 2024

Tapping into women’s strengths for negotiation success We begin to learn the art of negotiation in childhood. As we grow, we begin to negotiate with our teachers, our coaches and our friends. And by the time we graduate from college, we realize everything in life is about negotiation. It is the power of HERsuasion.

Negotiating 98

Negotiating Food and Beverage Insurance Hotels 98

Event Marketer

OCTOBER 16, 2023

Galvanizing the salesforce is a top priority for vision technology manufacturer Zeiss, so it’s pivotal that the brand’s National Sales Meeting (NSM) not only serve as a celebration of those teams, but as a pep rally of sorts that fires them up for the new fiscal year. But the event wasn’t held in the bustling center of the city.

Meetings 119

Meetings Negotiating Hotels Marketing 119

Smart Meetings

OCTOBER 23, 2023

Experts weigh in on what needs to change to work together better Editor’s Note : Hospitality sales consultant Steve Steinhart will be speaking at Smart Meetings Extraordinary Experience in Monterey, California, Nov. If all the meetings that we have re-scheduled for 2024 come through, we will show a very nice gain in the group market.”

2024 105

2024 Meetings Contracts Hotels 105

Conferences that Work

JULY 17, 2023

I am resigned to the fact that OpenAI ‘s Large Language Model ChatGPT has scraped every blog post I’ve written here (over 750 posts in the last 13 years—around half a million words) so it can parrot my thoughts about meeting design, facilitation, and other topics. OpenAI has several ethical options.

Meeting Design 293

Meeting Design Negotiating 2010 Technology 293

MeetingsNet

JUNE 16, 2023

Challenges with event budgets, timelines, and staffing—plus air-travel complications—were among the issues discussed at Global DMC Partners’ annual meeting. Number one on that list: budgets for both business-focused and performance-reward events are not aligned with inflationary pressure and costs, especially for air travel and guest rooms.

Meetings 93

Meetings Negotiating Travel Technology 93

Smart Meetings

FEBRUARY 8, 2024

Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. Meet with Momentum Panel State at Meet with Momentum Bob Pfeffer, senior director at Marriott CRN, says, “We know that gaining knowledge is important. Pick your battles.

Meetings 98

Meetings Trade Shows Contracts Sustainability 98

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. They are charged with understanding what the client wants, designing an event that meet the client’s goals, and telling a memorable story to event attendees. Negotiation. Networking.

Negotiating 145

Negotiating Event Planning Education Venues 145

Smart Meetings

SEPTEMBER 18, 2023

6 tips for a smooth European event from an international DMC expert If it seems to you everyone is taking their incentive meeting to Europe this year, you are not alone. The post How to Host a Brava Meeting in Italy appeared first on Smart Meetings.

Meetings 105

Meetings Contracts Transportation Hotels 105

SmartMeetings

JULY 30, 2024

3 tips for events that meet goals and fit the budget As planners, we’re expected to deliver results while delighting our clients and staying on budget. They have the power to negotiate multiple concessions. For example: If you’re negotiating a contract in 2024 for a 2027 meeting, lock in menu pricing based on current prices.

Negotiating 105

Negotiating 2027 Contracts 2024 105

GEVME

AUGUST 15, 2019

Future meeting environments to increase event innovation. Let the sponsors choose the environments, provide you with the technical means and meeting environments, arrange zones for interacting with customers, or even offer something on their own. . Strategic meeting management is introducing more and more organisations into their work.

2020 219

2020 2019 Negotiating Technology 219

MeetingsNet

APRIL 4, 2023

The latest MPI Meetings Outlook survey reports outstanding prospects for business in 2023, but the trials of a hotel seller’s market and staffing issues aren’t going away. The Bad with the Good The strong return to live events is reviving meeting departments and the venues they work with, but along with that comes challenges.

Meetings 98

Meetings 2023 Negotiating Hospitality 98

Endless Events

NOVEMBER 15, 2021

Let’s take the skill of hotel contract negotiations ; novice planners tend to feel overwhelmed by the nitty-gritty details of hotel contracts and often learn as they go. If you’re planning a conference, it’s very likely you’ll need to contract and negotiate a hotel room block for your attendees.

Contracts 126

Contracts Hotels Negotiating Food and Beverage 126

SpotMe Blog

DECEMBER 7, 2023

Strategic meetings management is a concept that’s over 20 years old but has recently taken on a new form. The meetings and events industry has evolved, and planners now have a seat at the omnichannel table, where data-driven insights and attendee experiences are top of mind. The time for strategic meetings management is now.

Management 130

Management Meetings Risk Management Technology 130

GEVME

APRIL 25, 2018

When organising a successful party or a business meeting for one of the most demanding category of event-goers, corporate staff, you need a well-laid-out plan. Discuss company improvements or project outcomes or motivate your team (business dinners or board meetings). Board meeting. How do you manage your event team?

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

IMG

JANUARY 16, 2024

Bringing the Future to Your Events (Technology): More Than Just Virtual Meetings Now, let’s talk tech. But let’s think beyond virtual meetings. In 2024, technology isn’t just a tool; it’s a magic wand that can elevate your events to new heights. We’ve all become Zoom experts, haven’t we?

2024 195

2024 Event Marketing Marketing Sustainability 195

Event Farm

MAY 5, 2021

The panelists offered tips about negotiating with venues and vendors: . You don’t want someone showing up to work on the catering or AV staff who did not attend the pre-event meeting or go through a health screening. Pay extra attention to indemnification and insurance policies. Tracking event, venue, and vendor staff.

2021 306

2021 Event Planning Insurance Transportation 306

MeetingsNet

FEBRUARY 7, 2023

A recent survey takes the pulse of meeting planners, asking about budgets, contracts, airfares, virtual meetings, and more. The latest meeting planner survey from Global Event Planners, the network of independent destination management companies, found that higher costs was a top challenge for 70 percent of the 200 planners surveyed.

Negotiating 105

Negotiating Contracts 2023 2022 105