SmartMeetings

FEBRUARY 24, 2025

Contract tips to keep in mind A quarter century into the second millennium, there are several things that remain constant: humans need food, water and shelter to survive; the law of gravity is still in play; and event contracts are still a necessity between meeting professionals and hospitality venues. There are planners who respond to that.

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Contracts 2025 Negotiating Hotels 52

Event Marketer

JULY 17, 2023

If you’ve noticed a recent uptick in dog-friendly events and venues, you’re not alone. The latter is the definition Purina likes to use when we refer to spaces as ‘pet-friendly.’” A tidal wave of pet adoption gripped the U.S. And brands are starting to deliver. What can we do to avoid those?”

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Negotiating 2022 Event Marketing Marketing 246

Smart Meetings

APRIL 4, 2023

Sheaks, attorney, author and faculty legal advisor for International Association of Venue Managers to break down the major legal challenges meeting profs should be aware of in 2023. To offer some helpful insight in what areas to be on the lookout for, Smart Meetings sat down with Ty M. Force Majeure.

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2023 Meetings Contracts Government 244

Attendease

OCTOBER 15, 2024

There are so many moving pieces to juggle , from nailing down the budget and finding the perfect venue, to coordinating catering, entertainment, décor, and everything in between. It also lets you lock in the best venues and vendors before dates get snatched up. The good news?

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Food and Beverage Entertainment Corporate Events Venues 195

GEVME

AUGUST 15, 2019

Having a skillful strategy helps to avoid overworking a week before the start of the event and becomes a negotiation advantage when talking with investors. Find out in advance how secure the Wi-Fi protocol at the event venue will be. Strategic meeting management is introducing more and more organisations into their work. Customisation.

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2020 2019 Negotiating Technology 219

Endless Events

APRIL 8, 2019

“One of the things that I always do when I’m working with a new client is (…) I remove any references to specific equipment, any references to specific types of speakers or projectors or things like that”, says Brandt. How to Win at Negotiating AV Prices for Events . Can I Negotiate Venue AV Charges?

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Negotiating Education Event Tech Tech 119

Social Tables

APRIL 17, 2019

Each week, we email a short survey to a mix of over 23,000 planners, venues, and hotels. You can even download a free copy of these simple event statistics to reference anytime. Venues such as Wyndham Hotels are hearing the call and putting wellness front and center as they promote their groups and meetings product.

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Hotels Food and Beverage Negotiating Venues 149

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Some of the most sought-after event vendors include: Venue managers.

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Contracts Food and Beverage Entertainment Venues 158

Endless Events

MARCH 6, 2019

Did you know that venues can receive kickbacks for referring their in-house vendor? In-House AV Company Gives Venue Kickbacks. Negotiate Before You Sign Contacts. Otherwise, as we say, anything that happens, negotiating that happens after the contract is signed, is actually called begging. Makes sense right?

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Negotiating Contracts Hotels Venues 91

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

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Contracts Negotiating 2024 Hotels 98

SmartMeetings

APRIL 19, 2017

Convention and Visitors Bureau , a local organization that can help meeting planners conduct venue and vendor selection at no cost. Convention Services Manager , a venue’s (usually a hotel) point person for coordinating major events and conventions. Director of Sales at a venue, usually who will be negotiating your contract with.

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Food and Beverage Meetings Contracts Negotiating 84

SpotMe Blog

AUGUST 25, 2022

These are events where all speakers are physically present at the event venue. These are events where all speakers are physically present at the event venue. These are events where speakers and attendees are physically present at multiple venues (i.e. Multiple venues with strong internet connection. Live hybrid events.

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Event Planning Speakers Event Apps Venues 246

EventUp

AUGUST 4, 2020

I try to make the most out of work trips by cramming as many hotel and venue site visits as I can into my schedule while I’m in a city. Pro tip: if your event reoccurs in a specific city each year, or if you know you do a lot of events in a specific city, spend a day after your event looking at different and possible venues!

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Negotiating Venues Contracts Hotels 105

Eventtia

NOVEMBER 10, 2023

This budget should consider your overall event budget, accounting for all event-related costs, including venue rental, marketing, staffing, and more. Here are questions to help you determine your non-negotiables: What are your core functional requirements? Define your non-negotiables regarding data accessibility and ownership.

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Event Management Management Negotiating Financial 117

SmartMeetings

FEBRUARY 26, 2018

Jeff Davidson of Breathing Space Institute gave Smart Meetings tips on what traits to look for in a speaker and how to negotiate a win-win once the speaker is secured. Similarly, past speakers from your conferences may be able to refer you to their colleagues. Negotiating 101. Homework Essential. Extra Credit. Pay upfront.

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Speakers Negotiating Travel Entertainment 64

Canadian Special Events

JUNE 9, 2017

I always try to remind my clients about the fact that these riders are considered part of the legal binding contract and they are negotiable as long as we negotiate BEFORE SIGNING. Most of the contracts, big acts provide are what I would refer to as “boiler plate” – meaning built for these acts when they tour large venues.

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Negotiating Contracts Entertainment Hospitality 40

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

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Venues Negotiating Contracts Travel 52

Event Industry News

MARCH 6, 2020

The event is often referred to the golden nugget of the holiday where some guests purchase the cruise purely to experience the events and the John Farnham and Singapore GP events held at the iconic Gardens by The Bay, was no exception. Take as many site visits as you feel is necessary and of course, within your budget.

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B2C B2B Negotiating Venues 97

Planning Pod

OCTOBER 2, 2024

From vendor and supplier negotiations to technology investments, we’re here to provide actionable tips and insights to help you optimize your financial performance. Vendor and supplier costs Negotiating better deals with vendors and suppliers can be a game changer when it comes to reducing costs. Get started today!

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Negotiating Financial Social Media Transportation 78

Social Tables

SEPTEMBER 13, 2017

Mastering the art of negotiation. Regardless of whether you are dealing directly with an artist or an agent, you will likely need to learn to negotiate effectively. If your offers are repeatedly turned down, feel free to withdraw yourself from the negotiation. Beware of additional expenses. Click To Tweet. Keep in touch.

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Entertainment Negotiating Transportation Events 88

Planning Pod

FEBRUARY 8, 2017

Often we as event professionals think of the attendee experience first – like food-and-beverage, venue location, speaker and entertainment considerations – and then tack on event security much later. You should also take into account potential vulnerabilities of the venue you choose.

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Insurance Food and Beverage Venues Events 122

Planning Pod

SEPTEMBER 9, 2024

As an event or venue business owner, it’s essential to continuously evaluate your operations and identify areas where you can improve. Identifying pain points The first step in improving your event or venue business: identifying your pain points. Get started today! Did you have pricing issues or operational inefficiencies?

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Food and Beverage Negotiating Sustainability Marketing 89

Endless Events

APRIL 26, 2019

Often venues will give you discounts and pressure you to use In-House AV but realize this is completely negotiable and you do not need to. Look into hiring outside the venue, a 3rd party AV company is at your event for you, and only you. You should actually hire your AV company before you even sign your venue contract.

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Negotiating Venues Contracts Events 107

TicketBud

DECEMBER 5, 2023

To keep these flagship events at the forefront, plan ahead to book venues and secure highly sought out entertainers, speakers or vendors. Refer to your past year’s event analysis. As mentioned above, early planning can help you negotiate better deals, secure preferred venues, optimize marketing efforts and lock-in sponsor funding.

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Marketing Entertainment Negotiating Sponsorships 110

Social Tables

APRIL 22, 2019

A long-term event planning timeline refers to a chronological series of events and actions that take place over a period of time. Anchors are non-negotiable deadlines that are often determined by key stakeholders and partners. Things like venue reservations, catering deposits, and rental form submissions are easy to miss.

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Event Planning Food and Beverage Events Speakers 138

Social Tables

SEPTEMBER 25, 2017

Travel refers to the flight costs for the entertainer and whoever travels with them. This can include entertainers typically don’t travel alone to events, plus transportation to and from the venue. If the venue you’ve selected doesn’t have the equipment in-house, you’ll have to rent it. Know how to negotiate.

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Entertainment Contracts Negotiating Travel 87

Eventtia

NOVEMBER 10, 2023

This budget should consider your overall event budget, accounting for all event-related costs, including venue rental, marketing, staffing, and more. Here are questions to help you determine your non-negotiables: What are your core functional requirements? Define your non-negotiables regarding data accessibility and ownership.

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Event Management Management Negotiating Financial 96

Eventmobi

JUNE 16, 2023

Non dues revenue refers to the income generated by organizations through sources other than membership fees. From giving them designated recover space in your venue to offering a meet-and-and-greet with the speaker at your conference, offering premium add-on services or benefits will enhance the attendee experience. It’s all connected.

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Sponsorships Financial Social Media Conference 195

Event Leadership Institute

JULY 28, 2021

Key Takeaways: Be a fully informed planner: read the entire contract, ask questions, and hire a hospitality attorney if you need assistance in reviewing, negotiating, or renegotiating a contract. Now there are a slate of new issues to deal with—and the venues themselves may or may not have reopened.

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Contracts Negotiating Food and Beverage Hotels 73

EventUp

JUNE 12, 2019

He explains that to successfully work with a wide range of people, a planner needs to be able to quickly resolve conflicts, be a confident but pleasant negotiator, and have a sense of humor. They can provide references. More than just online reviews, a seasoned event planner will likely have references who can speak to their work.

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Negotiating Social Media Venues Event Planning 66

Endless Events

NOVEMBER 8, 2019

You were told by your venue you had to use their in-house provider. . You find a venue, and they tell you that you need to use the in-house AV, and you believe them. Everything is negotiable UNTIL you sign a contract. This is why we recommend hiring your audio visual company early before you pick a venue.

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Negotiating Contracts Venues Technology 81

Planning Pod

JULY 22, 2024

Planning Pod’s comprehensive event and venue management solution gives you the ability to create seamless touchpoints with clients and centralize communication so nothing slips through the cracks. And consider incorporating virtual tours and 360-degree venue views to give people a realistic sense of what it’s like to be in your venue.

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Social Media Contracts Venues Negotiating 89

GEVME

FEBRUARY 4, 2020

Next, the various offers showcased by you on your event website will persuade people to register for your event, do some research about past events, what other people think about your speakers, venue, etc. They may be registering themselves for your event and subscribing to the updates so that they can be there at the venue. .

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Event Marketing Marketing Social Media Advertising 156

Capterra Event Management

FEBRUARY 14, 2018

Bookmark it, print it out and mark it up, and reference it whenever it’s time to kick off your planning process. Choose your venue and date. Here’s a list of key expenses to include in your budget: Venue (room rental(s), security deposit, parking). Choose your venue and date. Let’s dive in! Projectors.

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Social Media Advertising Food and Beverage Speakers 110

SmartMeetings

SEPTEMBER 30, 2019

While the word “sales” may not be used, the duties are often the same—recruiting attendees and sponsors, negotiating with venues and representing the company. Attendees are the reason planners work long hours sourcing the perfect venue, crafting agendas and testing AV setups—but sponsors keep the lights on. Refer a Friend.

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Sponsorships Negotiating Consulting Venues 61

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. The process by which the required equipment is loaded into and set up within the venue, and then removed again once the event is over. Load In / Load Out.

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Tech Insurance Contracts Technology 81

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. We'll show you how to get the most out of strategy, opportunities, and tools available to strike the best deal with venues.

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Venues Negotiating 2023 Food and Beverage 40