SmartMeetings

SEPTEMBER 14, 2023

A 7-Step Process A true process will go beyond RFP sourcing and site selection, contracting and negotiations. With site tours and intentional evaluations as part of the supplier relationship management framework, you gain insights that extend beyond meeting logistics.

Conference 98

Conference Site Selections Negotiating Contracts 98

SmartMeetings

FEBRUARY 4, 2022

In normal times, your site selection process would include factoring in airlift, weather, meeting space, number of guestrooms, etc. Now when selecting locations, we also must ensure alignment with risk tolerance so that meeting stakeholders have a shared expectation of what could unfold. Timing is everything.

Contracts 116

Contracts Site Selections 2022 Risk Management 116

SmartMeetings

MARCH 7, 2025

Expert negotiator tips for managing policy changes in uncertain times Other than expensive, unreliable Wi-Fi, there are few things meeting professionals hate more than uncertainty. We asked experienced contract negotiators how they are negotiating today and what clauses they are asking for to protect their clients.

Management 52

Management Negotiating Contracts Site Selections 52

Connect Your Meetings

MAY 23, 2017

It’s also the hallmark of a company celebrating its 25th anniversary this year as one of the industry’s leading site-selection agencies. As RevPAR rates continue to grow, a result of space availability shrinking, hotels maintain leverage in negotiations, he says. and Doubletree.

Site Selections 75

Site Selections Negotiating Hotels Conference 75

SmartMeetings

AUGUST 24, 2017

Negotiate Terms. A site visit can often be an undervalued part of the site selection process. “A room can look very different with a full back projection set and stage than it does when it is set up for a dinner or an empty space. Seeing them onsite will really help you get a grasp of how it will work.”. Just Do It.

Site Selections 80

Site Selections Negotiating Conference Venues 80

Connect Your Meetings

AUGUST 3, 2018

As a one man show at DPA, I am involved in all aspects of the planning process, including site selection, vendor acquisition and management, contract negotiation, budget development/reconciliation as well as social media outreach and management. and marry my interest in event coordination with the non-profit sector.

2018 76

2018 Sponsorships Site Selections 2014 76

EventMB

OCTOBER 31, 2024

Skift Take: With the transformation of events into experiences, planners say that independent hotels offer distinct advantages, such as flexibility, creativity and authenticity. Barbara Scofidio Read the Complete Story On Skift Meetings

Hotels 195

Hotels Site Selections Meetings Negotiating 195

Event Leadership Institute

FEBRUARY 11, 2021

Mind your money with battles over escrow deposits to suppliers and more room to negotiate venue commissions. Venue sourcers refer to the organization hosting the event as their “client” because that’s ostensibly who they’re providing site selection services for. So in reality, their “client” is the venue paying them.

2021 109

2021 Site Selections Contracts Venues 109

Milestone Events Group

NOVEMBER 10, 2020

She (or he) can recommend the best vendors for your particular celebration and potentially negotiate deals you would not get otherwise as they have ongoing relationships. . . They are there to make cost-saving recommendations, negotiate with vendors and keep you on track. Budget & Legal Contracts .

Negotiating 52

Negotiating Site Selections Contracts Venues 52

Event Industry News

OCTOBER 13, 2022

These relationships, combined with our expert sourcing, negotiation, and contracting process, give our clients access to premier locations they may otherwise miss.”. We Envision the Final Production.

Contracts 59

Contracts Site Selections Entertainment Hotels 59

SmartMeetings

FEBRUARY 24, 2017

Planners and local governments both know that convention center capacity is a critical determinant of site selection. But what happens when a premier meeting city enters contract negotiations with its largest event client as its long-awaited convention center expansion faces an uncertain future?

Negotiating 45

Negotiating Site Selections 2014 Hotels 45

MeetingsNet

SEPTEMBER 8, 2023

Tanna Pearman, meeting broker for Las Vegas-based Meetings Made Easy, handles site selection and contracting for both corporate and association clients, which means her approach to building RFPs focuses on different elements of each meeting to match a given destination and its various hotels.

Site Selections 52

Site Selections Hotels Negotiating Contracts 52

SmartMeetings

NOVEMBER 10, 2016

This personalized and complimentary site-selection service begins with a consultative approach, focusing on the client’s specific needs to secure the best available group rates at ideal properties. .: With a best-in-class meetings and events experience, Smart Meetings 360 is the ultimate service for the modern planner.

Meetings 40

Meetings Site Selections 2016 2015 40

SmartMeetings

FEBRUARY 24, 2017

Planners and local governments both know that convention center capacity is a critical determinant of site selection. But what happens when a premier meeting city enters contract negotiations with its largest event client as its long-awaited convention center expansion faces an uncertain future?

Negotiating 40

Negotiating Site Selections 2014 2016 40

Connect Your Meetings

JULY 18, 2019

She plays an integral role for the company through event design and plan formulation, event oversight, vendor and venue contract negotiations and management, and site selection for meetings and event. She began her career at 1st Global in 2013 and previously held the position of event coordinator prior to her recent promotion.

Risk Management 54

Risk Management Management 2013 Site Selections 54

SmartMeetings

SEPTEMBER 1, 2018

Some topics are evergreen—negotiation, experience design, trends. The curriculum for the graduate program you are launching with San Diego State includes stakeholder management, finance fundamentals and demonstrating ROE (Return on Experience), but nothing on site selection or F&B. How has that changed over time?

Education 80

Education Meetings 2010 Financial 80

Capterra Event Management

APRIL 25, 2017

Site Selection. If you are able to negotiate beneficial contracts with your vendors, you will minimize your need to store resources. Topics: Event Life Cycle. Event Types. Event Proposals. Event Design Process. Layouts and Schematics. Floral Decor. Design Elements. Color Schemes. Event Elements Assessment. Catering and Cuisine.

Event Planning 100

Event Planning Insurance Contracts Event Management 100

Master the Event

APRIL 5, 2022

From site selection to contract negotiations to content to speakers, managing all the countless elements included in planning a conference can leave a planner with zero time to address and succeed at all those other responsibilities.

Conference Planning 40

Conference Planning Conference Site Selections Negotiating 40

Master the Event

APRIL 5, 2022

Quick started ENTCO International and it quickly grew to include special event production, destination management, site selection, conference organization and contract negotiation. After fifteen years managing a talent agency Terry L.

Conference Planning 40

Conference Planning Conference Hospitality Site Selections 40

Endless Events

AUGUST 17, 2018

The cuts on hotel commissions are making site selection an inadequate revenue stream for many third-party planners. By having a great speaker and a novel venue, you can turn a learning experience into something the attendees are bound to remember. Click To Tweet. Tips for Growing Your Event Revenue.

Conference 78

Conference Contracts B2B Speakers 78

PCMA Convene

JULY 31, 2017

Nominated by Robyn Jones, CMP, Conference Manager, Association for Asian Studies — “Ricky Hopkins is our account manager, and assists us with the site-selection process. But I would like to nominate Ricky for what he does for us outside of contract negotiation.

2017 76

2017 Trade Shows Insurance Food and Beverage 76

ePly

MARCH 18, 2024

Site selection: The venue and location must fit the budget and the basic requirements for the event. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Schedule: Events need to be broken down into manageable chunks.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Master the Event

NOVEMBER 12, 2023

They are in charge and accountable for all the meeting specifics including site selection, meeting particulars, food & beverage, transportation, entertainment and really so much more. Handling Event Planning Online Reviews – New Year New Trend!

Event Planning 40

Event Planning Food and Beverage Site Selections Negotiating 40

Plan Your Meetings

SEPTEMBER 28, 2016

If you need expert assistance negotiating contracts or finding sites, hiring a third-party planner might be necessary. But working with a CVB is the fastest way to save time and money during the research, site-selection and planning process because of the local knowledge, contacts and relationships they bring to the table.

Site Selections 28

Site Selections Negotiating Hotels Contracts 28

PCMA Convene

JULY 3, 2017

ACA had booked Nashville for 2017 five years in advance, after an exhaustive site-selection process. To limit damages, ACA negotiated with some of the hotels in its Nashville room block to use other properties in those brands for future conferences. Now it had nine months to find a new home.

2017 40

2017 Government 2016 Conference 40

PCMA Convene

MARCH 1, 2018

A 30-percent drop in revenue will be devastating to the thousands of independent planners who serve association and corporate clients in the site-selection and event-planning process. On one side, site-selection companies allow hotels to run leaner. A Closer Look at the Hotel Commission Model.

Site Selections 67

Site Selections Food and Beverage Contracts Negotiating 67

SmartMeetings

JUNE 22, 2017

It starts with site selections—being aware of city and state policies, including laws that could be discriminatory,” Clapes says. Apply the “Force Majeure/Excuse of Performance” clause : Demand this clause during negotiation. Evaluate city policies and attitudes prior to committing. “It Set the Stage for Inclusivity.

Meetings 92

Meetings Site Selections Negotiating Speakers 92

MeetingsNet

MAY 18, 2023

For meeting professionals, the situation is a good reminder of several site-selection and risk-management best practices. Moms for Liberty is hoping to draw 650 to the event, according to the Philadelphia Inquirer , so the contentious, high-profile event might be sharing the hotel with other groups. Industry lawyer Joshua L.

Risk Management 111

Risk Management Contracts Hotels Site Selections 111

PCMA Convene

MAY 1, 2016

From the onset of the site-selection process, collaboration among public, private, and civic organizations was the cornerstone of Cleveland’s effort to attract either of the 2016 political conventions. How did your CVB participate in site visits? Cleveland was one of those cities.

Site Selections 56

Site Selections 2014 2016 Hotels 56

PCMA Convene

OCTOBER 31, 2016

There’s continually a lot of give and take and continually a lot of negotiation. that February to present to the Republican National Committee’s Site Selection Committee. A month later, representatives from the selection committee visited Cleveland, and the city moved to the next round of the competition. “It

2016 40

2016 Social Media Hotels 2014 40