MeetingsNet

FEBRUARY 22, 2019

Remember that time when you presented your contract terms to a vendor—perhaps a hotel, production company, tech provider, off-site venue, or speakers agency—and the vendor simply replied, "Sure, this is fine." Every negotiation has its sticking points, with some more serious than others. Printer-friendly version.

Negotiating 53

Negotiating Contracts Speakers Tech 53

GEVME

JUNE 2, 2020

In the second episode, ‘ The Rise of the Digital Event Manager ‘ of our ‘ Digital Event Series ’, our guest speaker Katya E, Director of Events at Product School shared her experience on digital events and provided us with actionable insights she learnt from being a digital event manager. Speaker upsell.

Speakers 156

Speakers Tech Conference Negotiating 156

SpotMe Blog

AUGUST 25, 2022

These are events where all speakers are physically present at the event venue. These are events where all speakers are physically present at the event venue. These are events where speakers and attendees are physically present at multiple venues (i.e. Participants can also interact with speakers. Live hybrid events.

Event Planning 246

Event Planning Speakers Event Apps Venues 246

Expo Pass

JUNE 26, 2024

Creating a fantastic speaker lineup is one of the most crucial parts of planning a successful event! The right speakers can draw crowds and inspire your audience, all while electrifying your event goals. In this guide, we’ll walk you through six essential steps in curating an engaging and impactful speaker lineup.

Speakers 78

Speakers Social Media Contracts Negotiating 78

Eventtia

JANUARY 28, 2025

Picture this: Your keynote speaker calls to cancel five days before your event. Prepare for the unexpected: A speaker no-show? Pre-Event Preparation : Turn up marketing, confirm speakers, finalize partnerships, and tweak ticket pricing for maximum attendance. Do they have the tech you needsound systems or projectors?

Event Planning 62

Event Planning Social Media Speakers Tech 62

SmartMeetings

MAY 7, 2020

Often people think projectors, microphone, speakers and lighting, but there’s a lot more there,” Granek says. What are hidden costs planners should be aware of when negotiating audiovisual contracts? Should you ask how new the equipment is and negotiate on that? AV May Be Bigger Than You Think. The price may go up.”.

Negotiating 107

Negotiating Speakers Tech Meetings 107

Eventsforce

SEPTEMBER 17, 2021

For example, with event tech, a low price could mean that the data protection is not as robust as it should be. All buyers want to feel that they have negotiated a good deal. Let’s take the example of a speaker. You contract a speaker for an agreed fee. Both sets of attendees get to see the speaker. Mind the Gap

Negotiating 104

Negotiating Speakers Contracts Tech 104

Endless Events

APRIL 8, 2019

On this week’s Event Tech Podcast, Will Curran and Brandt Krueger walk you through all you need to know to save money on AV. Subscribe to the Event Tech Podcast here and never miss a beat! How to Win at Negotiating AV Prices for Events . Can I Negotiate Venue AV Charges? Join them for the hottest tips on AV Pricing!

Negotiating 119

Negotiating Education Event Tech Tech 119

GEVME

APRIL 25, 2018

Have you ever successfully negotiated a price with an event vendor before? A robust ticketing system, onsite registration technologies, and a smart presentation of speakers are the aspects organisers should address right from the start. Would you document an event budget while considering both the expected and actual costs?

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

Endless Events

APRIL 15, 2019

If you tuned in last week, you know Event Tech Podcast dived deep into the waters of how to save money on AV. Last episode, Event Tech touched a little bit upon the how’s of negotiation. Subscribe to the Event Tech Podcast here and never miss a beat! How to Win at Negotiating AV Prices for Events .

Negotiating 101

Negotiating Event Tech Tech Consulting 101

Hubilo Blog

SEPTEMBER 15, 2021

Negotiation. Negotiation is a valuable life skill. Whether it’s a discussion on budgets or timelines, with your clients or vendors, negotiation skills help you better at your job. Knowing how to negotiate well can help you gain confidence, get a fair deal, and improve your strategic planning. Tech Savviness .

Event Planning 98

Event Planning Management Negotiating Risk Management 98

Guidebook

JULY 17, 2016

Here at Guidebook, we share a lot of strategies for planners from tech tools to try, sponsor package ideas , and specific event marketing timelines. Use your pre-event survey to get prospective attendees to vote on topics, speakers, workshops and more. Rely on Great Tech for Multi-Tasking Onsite. Mark Knowles. Experience Design.

Event Planning 146

Event Planning Event Apps Speakers 2004 146

Endless Events

JULY 26, 2019

Livestream or have speakers? When you prioritize traffic you allowing WiFi to allow more important traffic such as a keynote speaker or Livestream to use more bandwidth over an attendee watching in the audience. There are three categories of questions to ask; essential, quality of life, and tech questions. . Venue Negotiations

Negotiating 112

Negotiating Contracts Venues Wireless 112

Endless Events

APRIL 9, 2021

These went from all things attendee engagement to more specific tech-related issues. From the most basic stuff to bleeding-edge tech, you’ll find estimates for each individual aspect of a digital experience, what is absolutely necessary, and what can help elevate your event. Equipment: Speakers, cameras, microphones, staging.

2021 133

2021 Entertainment Negotiating Events 133

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Wi-Fi, tech, outlets, etc. Wi-fi, tech, outlets, etc. Good technical equipment at the location will simplify preparation for the event and help save money on renting and delivering speakers, mics, cables, and other equipment.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

Attendease

NOVEMBER 14, 2024

Scheduling and speaker management. Perhaps automated marketing is the biggest timesaver, or maybe hybrid event capabilities is non-negotiable. Create branded, mobile-responsive websites and landing pages to promote your events without the need for coding or developers! Event registration and ticketing. Event marketing automation.

Management 195

Management Event Management Marketing Trade Shows 195

SpotMe Blog

MAY 31, 2023

After providing the tech and expertise to help leading life science and pharma and Fortune 500 companies run 10,000+ successful in-person events for the past 20+ years, we’ve consolidated what we know into the best planning and technology guide. You can see demonstrations, ask questions, and engage with speakers and other attendees.

2023 130

2023 Technology Event Apps Social Media 130

GEVME

JANUARY 26, 2021

Conduct testing and dry-runs of the event and use only experienced tech people working on the back-end of the virtual event element. It’s time you negotiate with these vendors because your in-person audience size has become small, and you need to divert your money to the virtual component as well. .

Sponsorships 218

Sponsorships Travel Events Risk Management 218

Planning Pod

APRIL 12, 2020

Style – What should the theme or tone of the event be (luxury/high-end, modern, tech oriented, rustic, etc.) Sales (registrations, exhibitors, sponsors, donors) Marketing (web site, social media, email, blogging) Catering / food-and-beverage preparation Talent booking and coordination (keynote speakers, entertainment, etc.)

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

Endless Events

JANUARY 12, 2018

You really need to use tech to extract unique insights from the information you collect, plus add some of your vast event experience to really breakthrough with new event ideas. But with recent trends focusing more towards personalization and customization, meetings are definitely getting a big tech upgrade this year. Click To Tweet.

2018 114

2018 Event Ideas Venues Tech 114

Endless Events

SEPTEMBER 15, 2022

You can see: The rating of each session on a scale of 1 to 5, How many attended the session, How many left the session halfway through, Sessions and speakers with the highest attendance levels, Which sessions sparked the most engagement (hands raised, Q&As, polls), How many times do attendees replay each session?

Event Apps 121

Event Apps Technology Education Event Technology 121

Attendease

JUNE 5, 2023

This is non-negotiable and should be considered a given to have access to. #6: Don’t waste time on speaker management training if you have no plans on using the tool for speaker management. A best-in-practice SaaS event management tool has in-app support where users can log tickets for assistance or to report issues.

Event Management 195

Event Management Management Negotiating Events 195

Eventmobi

JULY 5, 2023

Maybe it’s venue rental, marketing expenses, speaker fees, technology requirements, accessibility support, or catering costs. Maintain open lines of communication with potential sponsors throughout the whole negotiation process. Session introductions Boost their brand exposure by allowing sponsors to introduce speakers or sessions.

Sponsorships 195

Sponsorships Social Media Trade Shows Food and Beverage 195

Event Industry News

JUNE 27, 2019

Marco is a Harvard Business School OPM Graduate, and member of YPO, the Young Presidents Organization and a frequent speaker at industry conferences. I’m also an advisor to top global event organisers and industry leading service providers on tech and innovation related topics. Favourite piece of tech for work and personal life?

Event Technology 78

Event Technology Technology Tech Event Tech 78

MeetingsNet

NOVEMBER 8, 2022

Negotiate for the host hotel to provide complimentary town-car service for your speakers and VIPs. • Event-Tech. Tried-and-True Ground-Transportation Cost Cuts. • Get multiple quotes from vendors and be specific about exactly what you will need, especially in terms of accessibility. Big Picture Strategies.

Transportation 86

Transportation Food and Beverage Negotiating Hotels 86

Eventmobi

JUNE 16, 2023

From giving them designated recover space in your venue to offering a meet-and-and-greet with the speaker at your conference, offering premium add-on services or benefits will enhance the attendee experience. Grow Non Dues Revenue with the Right Event Tech Event technology plays a pivotal role in maximizing non dues revenue.

Sponsorships 195

Sponsorships Financial Social Media Conference 195

Endless Events

SEPTEMBER 10, 2021

And it’s no secret that when event profs go to sleep, their dreams consist of a series of jumping quotes, venue possibilities, key-note speakers to snatch … So when you have to add event AV costs to the equation, some smoke might start coming out of your head. Negotiation Goes A Long Way. Negotiating Event AV Costs.

Negotiating 123

Negotiating Events Education Technology 123

SmartMeetings

OCTOBER 23, 2017

A majority (65 percent) of respondents in North America said that contract negotiations are more challenging now. This can lead to everything from sourcing a nontraditional venue to trying out new tech features such as holograms or virtual reality. Think Short and Sweet.

Management 74

Management Negotiating Contracts Hotels 74

PCMA Convene

JULY 29, 2022

It is just one of many issues audiovisual suppliers — as well as event organizers working with tight budgets for their events — are facing right now, according to John Rissi, senior vice president, customer and industry engagement at event tech and production company Encore Global. Use just a spotlight for your speakers. John Rissi.

2019 124

2019 Transportation Hospitality Travel 124

Hubilo Blog

AUGUST 30, 2018

Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. Minimal chance for negotiations/discounts — The most troubling thought lingering in the minds of organisers is how not to increase the spending by a single penny. . Be very specific with your requirements in the proposal.

Negotiating 80

Negotiating Tech Venues Events 80

Eventtia

OCTOBER 20, 2023

Navigating these differing views requires diplomacy and negotiation skills, as disagreements can potentially lead to conflicts or jeopardize the event’s success if not adequately addressed. Audio-visual (AV) Equipment Latest Tech vs. Basic: Cutting-edge sound and display equipment can elevate the event experience but comes at a premium.

Financial 117

Financial Negotiating Entertainment Retail 117

Bizzabo

NOVEMBER 25, 2019

Event Tech Podcast. Event Tech Podcast. Now co-hosted by Brandt Krueger and Will Curran of Event Technology Consulting, the Event Tech Podcast was started by John Federico many years ago. This podcast delves into anything and everything about the event tech space. The Best Event Planning Podcasts. EventIcons. GatherGeeks.

Event Tech 103

Event Tech Tech Event Technology Technology 103

Eventsforce

JANUARY 14, 2021

Sales, Persuasion and Negotiation . We are all persuading and negotiating with each other throughout our day to day activities. Selling, negotiating and persuading skills are crucial in a world where the events landscape has changed beyond recognition. On-Demand Webinar: How to become a tech-savvy event planner.

Event Planning 109

Event Planning 2021 Negotiating 2020 109

Bizzabo

APRIL 23, 2021

The truth about hybrid in the near future is that it's likely your costs will go up—or even double, in the case of tech—and your revenue will shrink. As we mentioned earlier, true hybrid events require professional streaming quality and interaction between a live and virtual audience, which means that tech costs are going to increase. “AV

Contracts 102

Contracts Hotels Tech 2021 102

Social Tables

JANUARY 17, 2018

Audience expectations range from the creature comforts of easy parking, familiar food, and a pleasant room temperature to WOW factors, like an exotic location, tech-savvy presentations, and useful SWAG. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors.

Event Planning 137

Event Planning Social Media Entertainment Event Design 137

Social Tables

MAY 14, 2019

But that’s not to say you can’t negotiate. Tips for negotiating a bigger event budget When it comes to negotiating an event budget , the language stakeholders speak most fluently is data. Submit your RFPs & get ready to negotiate. Use it to spread the news, share fun tidbits, and tag your sponsors and speakers.

Negotiating 141

Negotiating Sponsorships Social Media Education 141

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78