Smart Meetings

DECEMBER 15, 2023

Day two kicked off with a keynote speech from author and public speaker Lisa Braithwaite, M.A., Her book, “Presenting for Humans: Insights for Speakers on Ditching Perfection and Creating Connection,” addresses this in depth. Also offered was a workshop called, “The Artful Conversation.”

Trade Shows 246

Trade Shows 2023 Education Negotiating 246

The MICE

MARCH 27, 2025

The team transported equipment directly by van on setup day. By bundling demand, AER was able to negotiate outstanding conditions with partners for its members. Sustainable knowledge transfer and expert binding : AER entered into mostly long-term relationships with speakers and experts.

2023 52

2023 Conference Tourism Sustainability 52

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Good technical equipment at the location will simplify preparation for the event and help save money on renting and delivering speakers, mics, cables, and other equipment.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

GEVME

APRIL 25, 2018

Have you ever successfully negotiated a price with an event vendor before? Corporate events are often organised in foreign cities and countries, which requires you to be super flexible in terms of accommodations and venue booking, finding vendors , exploring the most convenient means of transportation, etc. 30,000 – $1,500 000.

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

Planning Pod

APRIL 12, 2020

Promotion – Will marketing or promotional efforts be required Geographical radius – What region or area will you be attracting attendees from Content – What type of content fits the purpose and audience needs (speakers, presentations, entertainment, etc.) discounting (early bird, referrals, etc.)

Food and Beverage 207

Food and Beverage Social Media Insurance Entertainment 207

Event Marketer

DECEMBER 11, 2023

In this new era of beauty, the community makes the rules, creators reign supreme, a robust DEI&B strategy is non-negotiable and transparency is paramount. The LINE Hotel nearby served as a staging area for each session, where vintage cars transported attendees to the activation. At Beautycon, the No.

2023 306

2023 Financial Events Marketing 306

SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. You can see demonstrations, ask questions, and engage with speakers and other attendees. Get quotes from different vendors and negotiate the best deals.

2023 130

2023 Technology Event Apps Social Media 130

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Food and beverage.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

PCMA Convene

JULY 29, 2022

The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. Her AV provider rented equipment from the in-house company and negotiated pricing on their own. Use just a spotlight for your speakers. John Rissi. Annette Suriani. Roberta Sumner.

2019 124

2019 Transportation Hospitality Travel 124

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Social Media Negotiating 74

QC Event School

SEPTEMBER 29, 2022

Know how to negotiate. An event program is a detailed outline of the event, including the order of events, the speakers or entertainment for each part of the event, and any other important information. Step 6: Book speakers, performers, and other entertainment. Step 7: Arrange for transportation and accommodation.

Corporate Events 105

Corporate Events Event Planning Negotiating Trade Shows 105

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Good technical equipment at the location will simplify preparation for the event and help save money on renting and delivering speakers, mics, cables, and other equipment.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

SmartMeetings

MARCH 14, 2017

Although these contingencies can make negotiations a little more tricky, risk-averse planners may find that they are worth spending a little more time discussing. Backup plan – In some cases, presenters are flying in from far-flung destinations, meaning flight delays could leave you without a keynote speaker. Communicate.

Negotiating 63

Negotiating Transportation Travel Speakers 63

Social Tables

JUNE 12, 2024

Transportation vendors. The layout of an event venue plays a prominent role in the transportation vendors required to accommodate attendees. Consider offering airport transportation or providing hotel shuttles for out-of-town events. Contact nearby hotels for room block quotes and rate proposals.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Gallus Events

JANUARY 14, 2020

Both speakers were on stage at an event designed to bring together companies with Government Ministers, local government officials and other NGOs, to discuss the challenges and opportunities of tackling climate change. degree Celsius increase,” he said. It was easy to be frustrated.

Sustainability 165

Sustainability Airlines Government 2030 165

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Edwards asks for additional upgrades, valet parking validation for VIPs and speakers. “We And remember, everything is open to negotiation. What should be an addendum and what belongs front-and-center?

Contracts 98

Contracts Negotiating 2024 Hotels 98

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters. Seek Out Win-Wins.

Financial 95

Financial Insurance Meetings Food and Beverage 95

Social Tables

DECEMBER 27, 2018

Here are a few of the tools planners are using to make it happen: Silent conferences – Multiple speakers are able to present in the same space, while attendees wear special headphones that allow them to toggle between/choose a speaker. Improved transportation will make new destinations more viable. Key Takeaway for Venues.

2019 167

2019 Meetings Hotels Venues 167

SmartMeetings

FEBRUARY 13, 2025

With this knowledge, they can expertly schedule activities and transportation to avoid delays, ensuring that you wont end up stuck on single-lane roads in the middle of the vineyards. Some train providers may offer discounts to conferences to provide the most sustainable mode of transport for your delegates. Is a train an option?

Food and Beverage 52

Food and Beverage Contracts Hotels Sustainability 52

Event Industry News

MARCH 6, 2020

Universal Live and The Event House managed to negotiate this and built better relationships with the venue to allow it to alter slightly. As well as event running schedule, and all manifests and performer movements as you would for a conference, exhibition or awards evenings.

B2C 97

B2C B2B Negotiating Venues 97

Hubilo Blog

AUGUST 30, 2018

Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. Minimal chance for negotiations/discounts — The most troubling thought lingering in the minds of organisers is how not to increase the spending by a single penny. . Be very specific with your requirements in the proposal.

Negotiating 80

Negotiating Tech Venues Events 80

SmartMeetings

JUNE 13, 2020

You’re supposed to be negotiating one complete document rather than a contract and an addendum. More : Lisa Sommer Devlin on Advanced Hotel Contract Negotiations. Can you can you specify any force majeure language around riots or in the event of an air transport or hotel strike? More : J.D. Devlin: Contracts Made Easy.

Contracts 109

Contracts Hotels Negotiating Airlines 109

SmartMeetings

JULY 8, 2020

Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. For ground transportation, spread delegates out on buses, even if it means more vehicles, and think of bringing in other transportation options with a healthy undertone, such as walking or cycling.

Travel 119

Travel Contracts Hotels Transportation 119

Endless Events

MAY 10, 2018

How do you find the right speakers? This audience would expect innovative speakers and focused information on the latest technology. When will your speakers come on? Ensuring the location is easily accessible by transportation links is highly important. Finding a conference venue is a lengthy and detailed process.

Conference 98

Conference Venues Entertainment Transportation 98

ePly

AUGUST 2, 2024

Additionally, they may be more willing to negotiate prices or provide discounts in exchange for exposure and promotion at your event. Local talent, such as musicians, artists, and speakers, can add a unique and authentic touch to your event. Being open to different dates and times can lead to significant cost savings.

Food and Beverage 62

Food and Beverage Negotiating Financial Sponsorships 62

ePly

AUGUST 2, 2024

Additionally, they may be more willing to negotiate prices or provide discounts in exchange for exposure and promotion at your event. Local talent, such as musicians, artists, and speakers, can add a unique and authentic touch to your event. Being open to different dates and times can lead to significant cost savings.

Food and Beverage 62

Food and Beverage Negotiating Financial Sponsorships 62

Expo Pass

JULY 2, 2024

Educate yourself to ensure it has everything you need, including public transport, restaurants, and other amenities. Venue selection factors Attendee interests Budget Public transport (is it nearby?) Its large bus lanes make transporting attendees to the main venue and throughout the city easy.

Travel 78

Travel Transportation Contracts Hotels 78

Endless Events

NOVEMBER 29, 2021

Pre-recorded sessions allow for the speaker to join the right-side toolbar to answer questions asked in the Q&A panel with video participation in real-time. EXVO can replicate the look and feel of your in-person venue or transport your event into any dream destination in 3D. Building events since : 2019. Albert’s Aha! Albert’s Aha!

2022 133

2022 2015 2011 2021 133

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. These companies provide end-to-end event management services.

Event Management 130

Event Management 2023 Management Healthcare 130

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Negotiate mutually beneficial terms. Prepare for your speakers’ arrival.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Eventsforce

AUGUST 18, 2021

So it’s important that you put aside your own unconscious bias when considering risk levels that can impact attendees, speakers, sponsors, and other stakeholders. You also need to consider other locations (for dine arounds etc) and attractions that your people will visit, plus their accommodation and transportation.

Risk Management 105

Risk Management Government Tech Airlines 105

Endless Events

DECEMBER 4, 2018

Do our speakers and influencers reflect our brand well? The top considerations when choosing your next bleisure event location includes safety, costs, access to all forms of transport, weather and climate, cultural impact, and availability of lodging. Fortunately, WiFi costs are negotiable. San Diego, California.

2019 134

2019 Sustainability Events Travel 134

Cvent: Event Marketing

MAY 14, 2019

Can you hear and see the speaker? What about cleanliness, flow and ground transportation? How will that affect flights, ground transportation, and service levels? Is public transportation close by? You need to have this list in case you walk away from the negotiating table with the first and second choice venue.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

Coterie Spark

APRIL 3, 2023

Outline any collaborations audience members may have struck with a speaker. Parking and alternative transportation options are another under-researched aspect of venues that can cause a lot of grief. Transportation in and out of your venue will be the first and last impressions a guest has of the event.

Conference 52

Conference Venues Transportation Negotiating 52

Event Industry News

FEBRUARY 13, 2019

Research where the majority of attendees will be travelling from and ensure that public transport is accessible. You may be able to negotiate preferable rates with local hotels if you can guarantee a certain number of guests. Careful selection can set the right tone to announce speakers or help relax delegates between sessions.

2004 76

2004 Negotiating 2007 Event Apps 76