SpotMe Blog

MAY 31, 2023

Congresses, medical standalones, cycle meetings, speaker training, town halls – the possibilities for in-person events are endless in the pharmaceutical industry. You can see demonstrations, ask questions, and engage with speakers and other attendees. Get quotes from different vendors and negotiate the best deals.

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2023 Technology Event Apps Social Media 130

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Food and beverage.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

PCMA Convene

JULY 29, 2022

The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. Her AV provider rented equipment from the in-house company and negotiated pricing on their own. Use just a spotlight for your speakers. John Rissi. Annette Suriani. Roberta Sumner.

2019 124

2019 Transportation Hospitality Travel 124

EventBank Insights

JANUARY 22, 2019

Gather Your Speaker Bios, Headshots, social media accounts, etc This will be used on marketing materials to help give credibility to the content providers of your event. ? Arrange for transportation and housing Arrange these for your speakers, these are guests bringing value to your event, so always make sure they are taken care of. ?

Event Planning 74

Event Planning 2019 Social Media Negotiating 74

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. Edwards asks for additional upgrades, valet parking validation for VIPs and speakers. “We And remember, everything is open to negotiation. What should be an addendum and what belongs front-and-center?

Contracts 98

Contracts Negotiating 2024 Hotels 98

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Good technical equipment at the location will simplify preparation for the event and help save money on renting and delivering speakers, mics, cables, and other equipment.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Smart Meetings

DECEMBER 15, 2023

Day two kicked off with a keynote speech from author and public speaker Lisa Braithwaite, M.A., Her book, “Presenting for Humans: Insights for Speakers on Ditching Perfection and Creating Connection,” addresses this in depth. Also offered was a workshop called, “The Artful Conversation.”

Trade Shows 98

Trade Shows 2023 Education Negotiating 98

SmartMeetings

MARCH 14, 2017

Although these contingencies can make negotiations a little more tricky, risk-averse planners may find that they are worth spending a little more time discussing. Backup plan – In some cases, presenters are flying in from far-flung destinations, meaning flight delays could leave you without a keynote speaker. Communicate.

Negotiating 63

Negotiating Transportation Travel Speakers 63

Social Tables

JUNE 12, 2024

Transportation vendors. The layout of an event venue plays a prominent role in the transportation vendors required to accommodate attendees. Consider offering airport transportation or providing hotel shuttles for out-of-town events. Contact nearby hotels for room block quotes and rate proposals.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

Gallus Events

JANUARY 14, 2020

Both speakers were on stage at an event designed to bring together companies with Government Ministers, local government officials and other NGOs, to discuss the challenges and opportunities of tackling climate change. degree Celsius increase,” he said. It was easy to be frustrated.

Sustainability 165

Sustainability Airlines Government 2030 165

SmartMeetings

APRIL 3, 2020

Negotiation is more essential than ever for achieving cost savings, and planners should work closely with partners — including DMCs, hotels, speaker bureaus, and food and beverage vendors — to identify creative opportunities for doing more with less. Work with Partners—and Haggle. Content Matters. Seek Out Win-Wins.

Financial 95

Financial Insurance Meetings Food and Beverage 95

Social Tables

DECEMBER 27, 2018

Here are a few of the tools planners are using to make it happen: Silent conferences – Multiple speakers are able to present in the same space, while attendees wear special headphones that allow them to toggle between/choose a speaker. Improved transportation will make new destinations more viable. Key Takeaway for Venues.

2019 167

2019 Meetings Hotels Venues 167

Event Industry News

MARCH 6, 2020

Universal Live and The Event House managed to negotiate this and built better relationships with the venue to allow it to alter slightly. As well as event running schedule, and all manifests and performer movements as you would for a conference, exhibition or awards evenings.

B2C 97

B2C B2B Negotiating Venues 97

Hubilo Blog

AUGUST 30, 2018

Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. Minimal chance for negotiations/discounts — The most troubling thought lingering in the minds of organisers is how not to increase the spending by a single penny. . Be very specific with your requirements in the proposal.

Negotiating 80

Negotiating Tech Venues Events 80

SmartMeetings

JUNE 13, 2020

You’re supposed to be negotiating one complete document rather than a contract and an addendum. More : Lisa Sommer Devlin on Advanced Hotel Contract Negotiations. Can you can you specify any force majeure language around riots or in the event of an air transport or hotel strike? More : J.D. Devlin: Contracts Made Easy.

Contracts 109

Contracts Hotels Negotiating Airlines 109

SmartMeetings

JULY 8, 2020

Adding motivational speakers, cooking classes and experiences will create more excitement and engagement. For ground transportation, spread delegates out on buses, even if it means more vehicles, and think of bringing in other transportation options with a healthy undertone, such as walking or cycling.

Travel 119

Travel Contracts Hotels Transportation 119

Endless Events

MAY 10, 2018

How do you find the right speakers? This audience would expect innovative speakers and focused information on the latest technology. When will your speakers come on? Ensuring the location is easily accessible by transportation links is highly important. Finding a conference venue is a lengthy and detailed process.

Conference 98

Conference Venues Entertainment Transportation 98

ePly

AUGUST 2, 2024

Additionally, they may be more willing to negotiate prices or provide discounts in exchange for exposure and promotion at your event. Local talent, such as musicians, artists, and speakers, can add a unique and authentic touch to your event. Being open to different dates and times can lead to significant cost savings.

Food and Beverage 62

Food and Beverage Negotiating Financial Sponsorships 62

Expo Pass

JULY 2, 2024

Educate yourself to ensure it has everything you need, including public transport, restaurants, and other amenities. Venue selection factors Attendee interests Budget Public transport (is it nearby?) Its large bus lanes make transporting attendees to the main venue and throughout the city easy.

Travel 78

Travel Transportation Contracts Hotels 78

Endless Events

NOVEMBER 29, 2021

Pre-recorded sessions allow for the speaker to join the right-side toolbar to answer questions asked in the Q&A panel with video participation in real-time. EXVO can replicate the look and feel of your in-person venue or transport your event into any dream destination in 3D. Building events since : 2019. Albert’s Aha! Albert’s Aha!

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2022 2015 2011 2021 133

SpotMe Blog

JUNE 13, 2023

Logistics management: From booking the venue to arranging travel and accommodation for attendees and speakers, experienced pharma event planners handle all the logistical details. They can often negotiate better deals and availability. These companies provide end-to-end event management services.

Event Management 130

Event Management 2023 Management Healthcare 130

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Guidebook

JANUARY 8, 2024

From picking a venue and speakers to ensuring you’ve sent out thank you notes and running a post-event debrief, there’s a lot to think about. Look into associated costs like food and beverage, AV, and parking – are these included, where can you negotiate? Will you have paid speakers, performers, or special guests?

Event Planning 78

Event Planning Food and Beverage Social Media Speakers 78

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? Negotiate terms. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Negotiate mutually beneficial terms. Prepare for your speakers’ arrival.

Event Planning 88

Event Planning Retail Social Media Speakers 88

Endless Events

DECEMBER 4, 2018

Do our speakers and influencers reflect our brand well? The top considerations when choosing your next bleisure event location includes safety, costs, access to all forms of transport, weather and climate, cultural impact, and availability of lodging. Fortunately, WiFi costs are negotiable. San Diego, California.

2019 134

2019 Sustainability Events Travel 134

Eventsforce

AUGUST 18, 2021

So it’s important that you put aside your own unconscious bias when considering risk levels that can impact attendees, speakers, sponsors, and other stakeholders. You also need to consider other locations (for dine arounds etc) and attractions that your people will visit, plus their accommodation and transportation.

Risk Management 105

Risk Management Government Tech Airlines 105

ePly

MARCH 18, 2024

Transportation: Transportation can include anything from shuttles to parking. Talent: If your event features keynote speakers, entertainment, or conference leaders, you’ll need to negotiate the terms long before the event. Permits: Every neighborhood has restrictions on what’s permissible and what isn’t.

Social Media 62

Social Media Transportation Speakers Negotiating 62

Cvent: Event Marketing

MAY 14, 2019

Can you hear and see the speaker? What about cleanliness, flow and ground transportation? How will that affect flights, ground transportation, and service levels? Is public transportation close by? You need to have this list in case you walk away from the negotiating table with the first and second choice venue.

Food and Beverage 66

Food and Beverage Hotels Transportation Negotiating 66

Event Industry News

FEBRUARY 13, 2019

Research where the majority of attendees will be travelling from and ensure that public transport is accessible. You may be able to negotiate preferable rates with local hotels if you can guarantee a certain number of guests. Careful selection can set the right tone to announce speakers or help relax delegates between sessions.

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2004 Negotiating 2007 Event Apps 76

Coterie Spark

APRIL 3, 2023

Outline any collaborations audience members may have struck with a speaker. Parking and alternative transportation options are another under-researched aspect of venues that can cause a lot of grief. Transportation in and out of your venue will be the first and last impressions a guest has of the event.

Conference 52

Conference Venues Transportation Negotiating 52

Eventscase Blog

MAY 9, 2024

Entertainment, such as live music, speakers or special activities, should also be properly budgeted for. In addition, the logistics of transporting and accommodating equipment can add additional costs that should be considered. Always remember that good planning and negotiation are key to maximising your budget.

Negotiating 52

Negotiating Insurance Technology Entertainment 52

EventUp

SEPTEMBER 13, 2019

Depending on whether your attendees will be doing many offsite activities, you’ll want to position the conference to be within easy reach of public transportation, nearby eateries, and those entertainment essentials conference-goers look for with their after-hours free time.

Conference 78

Conference Venues Wireless Hotels 78

Bizzabo

AUGUST 13, 2018

From gathering speakers to securing sponsors, your to-do list seems to be never-ending. Before determining the location, ensure that transportation is readily available to the venue so that attendees can easily arrive by air, rail or automobile. Don’t be afraid to negotiate! Costs: Considering that 32.8% Source: EventMB.

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Venues Conference Food and Beverage 2014 115

Eventsforce

JUNE 12, 2019

To help event organisers mitigate cancellation-related costs, Amsterdam-based CXL-Events.com has launched an online marketplace for reselling and purchasing contracted elements of meetings and special events – from guest rooms, venue rentals, catering and audio-visual services to group tours, transportation services, and other items.

Tech 82

Tech Contracts Social Media Event Tech 82

Eventtia

OCTOBER 20, 2022

Determine your must-have needs from a venue before negotiating and committing to a venue. Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.)

Event Planning 62

Event Planning Sponsorships Food and Beverage Social Media 62

The Castle Group

SEPTEMBER 26, 2023

Working with an agency can help save time and money due to the company’s efficiencies, negotiating expertise, and vendor relationships/purchasing power. and transportation options. At Castle, our team is well versed and/or certified in event sustainability.

Event Management 52

Event Management Management Sustainability Food and Beverage 52

Cvent: Event Marketing

APRIL 16, 2019

Transportation To and From the Conference. Transportation for After-Hour Functions. Speaker Fees. Also, determine the distance of the hotels at which your attendees are likely to stay so that you can be sure transportation is as simple as possible. Transportation. Hotel Room. Your Organization. Food & Beverage.

Food and Beverage 45

Food and Beverage Transportation Hotels Trade Shows 45