article thumbnail

Mastering Event Contracts: Essential Negotiation Strategies for Meeting Planners in 2025

Smart Meetings

Negotiating contracts is the first step before confirming speakers, color themes or catering options. By negotiating F&B pricing upfront, planners can ensure a cost cap clause to avoid dramatic price hikes. When negotiating transportation contracts, look for fuel surcharges and make sure there is a liability.

article thumbnail

Driving Change: How Inclusion and Accessibility Shape the Future of Events

Smart Meetings

28-30, Destinations International (DI) held its 2024 Social Inclusion Summit in Spokane, Washington, where they shared insights and resources around inclusion in the travel and tourism industry. Planners can take what they learn to pivot negotiation requests and strategize for enhancing ROI.

2024 130
Insiders

Sign Up for our Newsletter

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.

article thumbnail

Contract Clauses You Need in 2025

SmartMeetings

Tyra Warner, assistant professor and department chair of Hospitality and Tourism Management at College of Coastal Georgia, has seen hotel negotiations from every angle. Negotiating Chicken and Eggs Because prices continue to go up, Warner is not expecting a lot of flexibility in negotiating food and beverage prices.

article thumbnail

Out of This World Gifting

Smart Meetings

Read More : Stratospheric Incentives: The Future of Tourism. The pair started with 25 brands and negotiated offerings to build a marketplace of “collections” at levels ranging from $1,500 to $10,000 for two guests, including taxes, fees and gratuities. This is not to replace group events, but to supplement,” she said.

Travel 243
article thumbnail

Lessons Learned from MPI WEC in Mexico

Smart Meetings

After some creative scheduling, Barcelo Maya Grand Resort stepped up to host in 2023, Louisville Tourism agreed to host what is expected to be a crowd of 2,500 at Kentucky International Convention Center a year early in 2024. Your contributions have created lasting memories and will continue to shape the future of our industry.

2023 314
article thumbnail

You Can Negotiate Away Annoying Hotel Fees

SmartMeetings

billion for all manner of fees and surcharges, according to Bjorn Hanson of New York University Preston Robert Tisch Center for Hospitality and Tourism. I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. Last year, the U.S.

article thumbnail

The Story Behind the 2024 Smart Women in Meetings Awards

Smart Meetings

She brought top experts to the conversation to share secrets for negotiating, feeling more confident and building a network. She connected these go-getters so they could lift each other up. And she treated them to the luxury of time to reflect and create intention.

2024 246