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Mastering Event Contracts: Essential Negotiation Strategies for Meeting Planners in 2025

Smart Meetings

Negotiating contracts is the first step before confirming speakers, color themes or catering options. Ask the venue to provide a breakdown of all fees. By negotiating F&B pricing upfront, planners can ensure a cost cap clause to avoid dramatic price hikes.

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Driving Change: How Inclusion and Accessibility Shape the Future of Events

Smart Meetings

28-30, Destinations International (DI) held its 2024 Social Inclusion Summit in Spokane, Washington, where they shared insights and resources around inclusion in the travel and tourism industry. Planners can focus on integrating inclusive practices at every stagefrom venue selection, programming and communications to execution.

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Renegotiating Live Event Agreements When All Parties Are Innocent Victims

Velvet Chainsaw

hotel industry is projected to report a 51-percent decline in revenue per available room (RevPAR) in 2020, according to a special forecast revision from STR and Tourism Economics on March 31. The timing of recovery is going to be dependent on consumers and businesses having confidence that our cities and venues are safe again.

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Preview Las Vegas 2025: A Capital of Multitudes

Smart Meetings

Naturally, this increase in F&B and airline fares reaches into meetings and events as well, creating a strain on meeting professionals as they try to negotiate their way around higher prices in most sectors. For some, Sphere is the greatest live music venue in the world, Walshe said.

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The Story Behind the 2024 Smart Women in Meetings Awards

Smart Meetings

She brought top experts to the conversation to share secrets for negotiating, feeling more confident and building a network. Luxury gifting and venues add to the self-care vibe. She connected these go-getters so they could lift each other up. And she treated them to the luxury of time to reflect and create intention.

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Case study: AER Annual Conference 2023, Amsterdam

The MICE

The focus was on addressing current tourism challenges and providing targeted training for participants. AER partnered with KLM as the main sponsor and chose modern venues that aligned perfectly with its goals. Budget : After the site inspection, AER had the tough choice between impressive but high-priced evening venues.

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You Can Negotiate Away Annoying Hotel Fees

SmartMeetings

billion for all manner of fees and surcharges, according to Bjorn Hanson of New York University Preston Robert Tisch Center for Hospitality and Tourism. I have heard of planners negotiating out this fee,” says Lauren Wolfe, a lawyer who publishes the website killresortfees.com. Last year, the U.S.