GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 168

Negotiating Transportation Contracts Events 168

Smart Meetings

SEPTEMBER 24, 2024

Read more: Helpful Budget Tips for Event Planners in a Post-Covid World Working with Third-Party Agencies Many third parties provide sourcing only, meaning they will find the destination, and other will assist in sourcing as well as contract negotiations.

Negotiating 98

Negotiating Management Contracts 2028 98

MeetingsNet

FEBRUARY 7, 2023

Contracts: The survey asked planners about their number-one concern when negotiating a contract. That was followed by three perennial contract-negotiation issues: attrition (27 percent), concessions (15 percent), and payment terms (eight percent).

Negotiating 105

Negotiating Contracts 2023 2022 105

GEVME

JUNE 27, 2018

Explore available transportation modes, and ensure that people can easily reach the location by train, automobile, plane, or public transport. Ideally, include a question about transportation preferences on the registration form or a pre-event survey to get an understanding of what to expect. But what if you’re not so lucky?

Conference 149

Conference Venues Food and Beverage Transportation 149

Eventinterface

JUNE 28, 2016

“The meetings and event industry is easily affected by economic and political uncertainty, however it will take at least two years for the separation conditions to be negotiated and no one really knows what will happen,” said Al Wynant, co-founder and CEO of Eventinterface.

Meetings 100

Meetings Negotiating Transportation Travel 100

SmartMeetings

JULY 25, 2019

During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate. During these negotiations, make sure you clearly state your expectations , including an agreed upon response time from your CSM. Encourage creativity in your property.

Negotiating 81

Negotiating Contracts Transportation Insurance 81

SmartMeetings

JUNE 16, 2020

For those sourcing events in the short-term, distancing and Centers for Disease Control and Prevention (CDC) guidelines are being built into the RFP, and it is believed there is more room for negotiation now than in future years. These situations are being handled more on a case-by-case basis. Concession Misconceptions.

Meetings 123

Meetings Contracts Insurance Hotels 123

GEVME

AUGUST 15, 2019

Having a skillful strategy helps to avoid overworking a week before the start of the event and becomes a negotiation advantage when talking with investors. Strategic meeting management is introducing more and more organisations into their work. The power of procurement. Saving on Wi-Fi costs. Fear of missing something interesting.

2020 219

2020 2019 Negotiating Technology 219

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Safe parking, public transportation, the local area, and the venue as a whole are the first things your guests will see. Tips for choosing the best venue.

Food and Beverage 166

Food and Beverage Venues Transportation Contracts 166

GEVME

APRIL 25, 2018

Have you ever successfully negotiated a price with an event vendor before? Corporate events are often organised in foreign cities and countries, which requires you to be super flexible in terms of accommodations and venue booking, finding vendors , exploring the most convenient means of transportation, etc. At the event.

Corporate Events 224

Corporate Events Event Planning Trade Shows Social Media 224

Social Tables

NOVEMBER 23, 2017

Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. This not only applies to catering, but also transportation, rental space, floral, hotels, and dining establishments. Better events, no stress.

Event Ideas 156

Event Ideas Food and Beverage Social Media Entertainment 156

Event Marketer

FEBRUARY 22, 2024

Advocacy groups like Transport & Environment and its Travel Smart campaign are actively tracking corporate flying activities and policies, as the group has identified that a 50-percent reduction in business travel from pre-COVID levels is “needed this decade to cap global warming at 1.5 degrees Celsius,” Reuters reported.

2024 128

2024 Travel Trade Shows 2023 128

Event Industry News

APRIL 29, 2019

This will save you time and cost transporting all the gear to and from the event and help keep your checklist organised. Though the external supplier may incur more costs due to the travel, you may be able to negotiate an end price. Need a spare part in a hurry? It’s important to gather your options when choosing an AV supplier.

Transportation 91

Transportation Negotiating Travel Venues 91

MeetingsNet

MAY 13, 2022

In addition to the executives at the convention center or hotel with whom you negotiate and execute the event—national sales reps, convention services managers, and chefs—you need to build trust with the audiovisual, destination management, and transportation companies that can make or break the experience.

Trade Shows 98

Trade Shows Negotiating Transportation Meeting Planning 98

GEVME

OCTOBER 28, 2018

Remember that negotiation may take time. A rider is a document containing conditions of a domestic nature, such as accommodations, food, transportation, security, and more. In the case of non-compliance with the norms established by the riders, the artist has the right to refuse to negotiate. What is a rider?

Negotiating 120

Negotiating Transportation Contracts Events 120

PCMA Convene

DECEMBER 9, 2024

Labor costs, particularly union labor and in-house AV contracts, are viewed as excessive, and the lack of flexibility to negotiate better rates leads to resentment. A common theme of budgets decreasing, expenses increasing reflects how planners feel stuck between adhering to tight budgets and meeting high attendee expectations.

Negotiating 115

Negotiating 2024 Contracts Transportation 115

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Food and beverage.

Negotiating 39

Negotiating Hotels Food and Beverage Venues 39

Smart Meetings

DECEMBER 13, 2018

MPU’s leadership is also focused on negotiating for new sources of revenue for planners. He is negotiating with transportation companies, as well. Bruce reported that four audiovisual companies have agreed to offer rebates to planners when they contract for alternatives to the hotel AV team.

2019 89

2019 Meetings Insurance Negotiating 89

Eventinterface

MAY 4, 2017

That is why understanding the booking process is so important; not just the negotiation and contract phases, though those are crucial, but also minor details like ensuring you are booking the right entertainment for the conference or event, and the process of getting your talent involved. Know the Negotiation Process.

Entertainment 100

Entertainment Conference Negotiating Contracts 100

Planning Pod

OCTOBER 2, 2024

From vendor and supplier negotiations to technology investments, we’re here to provide actionable tips and insights to help you optimize your financial performance. Vendor and supplier costs Negotiating better deals with vendors and suppliers can be a game changer when it comes to reducing costs. Get started today!

Negotiating 78

Negotiating Financial Social Media Transportation 78

Smart Meetings

SEPTEMBER 18, 2023

The exchange rate is always a moving part of our negotiations, but it has never been a major concern or a main deciding factor as fluctuations (except some rare occasions) are always contained and can be counterbalanced with some adjustments to the program. Secrets for Seamless Transportation There’s no secret sauce for this.

Meetings 105

Meetings Contracts Transportation Hotels 105

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

Contracts 98

Contracts Negotiating 2024 Hotels 98

EventBank Insights

SEPTEMBER 19, 2019

Cost Capacity Location Transportation Wifi Amenities Ambiance Layout Insurance Timeframe. However, if you can be flexible on the date of the event, don’t be afraid to negotiate. Transportation and Parking. Another aspect to take into consideration is transport links to and from the event venue. Quick Reads.

Venues 106

Venues Insurance Transportation Events 106

PCMA Convene

JULY 29, 2022

The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. Her AV provider rented equipment from the in-house company and negotiated pricing on their own. Whatever you source locally,” she said, “you’re going to save some money.”. John Rissi.

2019 124

2019 Transportation Hospitality Travel 124

SmartMeetings

AUGUST 8, 2019

Negotiate Carefully. International contracts for vendors and venues could require different negotiation tactics than in the U.S. In case of evacuation, establish a relationship with the local DMC, which can help secure ground transportation and possibly private jets. is not the warm season in Australia. Get Everyone Home Safely.

Meetings 85

Meetings Negotiating Travel Contracts 85

GEVME

NOVEMBER 7, 2018

Choosing a venue for an event is also one of the first negotiation points as well. Also think over transportation and other logistical requirements. Safe parking, public transportation, the local area, and the venue as a whole are the first things your guests will see. Tips for choosing the best venue.

Food and Beverage 120

Food and Beverage Venues Transportation Contracts 120

Social Tables

SEPTEMBER 13, 2017

Mastering the art of negotiation. Regardless of whether you are dealing directly with an artist or an agent, you will likely need to learn to negotiate effectively. If your offers are repeatedly turned down, feel free to withdraw yourself from the negotiation. Beware of additional expenses.

Entertainment 88

Entertainment Negotiating Transportation Events 88

SmartMeetings

JUNE 3, 2019

It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. There’s flexibility in negotiating with a venue that provides in-house food and beverage, however, as it has more control over adjusting menus to cater to the planner’s budget.

Food and Beverage 86

Food and Beverage Contracts Negotiating Financial 86

Social Tables

JUNE 12, 2024

Transportation vendors. The layout of an event venue plays a prominent role in the transportation vendors required to accommodate attendees. Consider offering airport transportation or providing hotel shuttles for out-of-town events. Contact nearby hotels for room block quotes and rate proposals.

Contracts 158

Contracts Food and Beverage Entertainment Venues 158

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. People said, ‘If we have to do this, we will — but we cannot negotiate.

Negotiating 98

Negotiating Sustainability 2030 Government 98

TicketBud

MARCH 22, 2017

You will do this during the negotiation phase when you are locking in the artist. More commonly, you’ll be working with the artist’s agent- the agent typically handles all of their client’s bookings, and they’ll be able to work with you on scheduling, negotiations, and the contract process. (In Know the Negotiation Process.

Negotiating 65

Negotiating Travel Contracts Transportation 65

Smart Meetings

JUNE 19, 2023

The convenience of all the equipment and staff being on site can relieve many stressors for meeting professionals by removing the worry of transportation and employees not being on time or simply falling through. Sound is an element of an event that can transport the audience to the exact branding mindset the event was aiming to emulate.

Contracts 98

Contracts Transportation Negotiating Events 98

QC Event School

JUNE 13, 2022

Negotiation Skills. 4 – Negotiation Skills as an Event Planner. In addition to communication skills, the ability to negotiate is another one of the must-have skills every event planner needs. The fact is, a decent portion of your job will involve negotiating with vendors, suppliers, and venues! Communication Skills.

Negotiating 105

Negotiating Events Event Planning Management 105

SmartMeetings

JANUARY 3, 2018

If your group is taking advantage of public transportation, regularly checking for updates can help avoid surprises. She suggests negotiating for lower attrition thresholds —70 percent rather than 80 percent, for example. Make room for higher attrition. She also suggests looking on the positive side.

Transportation 58

Transportation Negotiating Airlines Insurance 58

MeetingsNet

MAY 16, 2019

To help meeting groups mitigate cancellation-related costs, Amsterdam-based CXL-Events.com launched this week as an online marketplace for reselling and purchasing contracted elements of meetings and special events, including guest rooms, venue rentals, catering and audiovisual services, group tours, transportation services, and other items.

Meetings 89

Meetings Contracts Food and Beverage Hotels 89

Eventscase Blog

SEPTEMBER 18, 2024

They also manage all logistical aspects, such as seating arrangements, catering, and transportation, ensuring a smooth experience for attendees. This includes negotiating with vendors, securing services, and maintaining a contingency fund for any unforeseen costs.

Negotiating 98

Negotiating Contracts Transportation Financial 98

PCMA Convene

MARCH 14, 2018

Attendee numbers in some areas; convention center size in other areas; shuttle transportation to/from venues in large cities. Negotiating favorable room rates for budget conscious attendees. Our contracts are getting tougher to negotiate to minimize our risk for late cancellation. Attendance.

Negotiating 86

Negotiating 2010 Travel Healthcare 86