Negotiating Transportation Venues 
Smart Meetings
MARCH 21, 2025
Negotiating contracts is the first step before confirming speakers, color themes or catering options. Ask the venue to provide a breakdown of all fees. By negotiating F&B pricing upfront, planners can ensure a cost cap clause to avoid dramatic price hikes.
Smart Meetings
NOVEMBER 13, 2024
There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” AJR performing at MoPop “We were so worried about the transportation, but it turned out to be nothing. It was fine.
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Smart Meetings
FEBRUARY 21, 2025
As a luxury hotel sales director, youve seen how increasingly sophisticated meeting planners are becoming in their venue selection. Sustainability Is Non-Negotiable More planners are prioritizing eco-conscious venues and destinations. Today’s elite corporate clients expect more than just recycling programs.
Eventmobi
MARCH 19, 2025
These include fixed costs, such as venue rental and entertainment, and variable costs, such as catering, that depend on the number of attendees. You may also negotiate with vendors like your venue and catering company to decrease costs. Project your revenue based on past event revenue or your expected attendees.
Smart Meetings
FEBRUARY 21, 2025
They are responsible for finding the perfect destination, securing a venue, managing logistics, and ensuring a seamless experience for attendees. Rising costs for venues, catering, A/V services, and transportation mean they are constantly looking for the best value. Attendees now expect more interactive and engaging events.
Smart Meetings
NOVEMBER 14, 2024
There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” AJR performing at MoPop “We were so worried about the transportation, but it turned out to be nothing. It was fine.
Smart Meetings
NOVEMBER 14, 2024
There were opportunities for us to buy out different destinations and evening event venues that we might not have had access to in a larger city.” AJR performing at MoPop “We were so worried about the transportation, but it turned out to be nothing. It was fine.
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