Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. The planning can begin up to a year in advance. Dive in below!

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GEVME

AUGUST 15, 2019

Having a skillful strategy helps to avoid overworking a week before the start of the event and becomes a negotiation advantage when talking with investors. Find out in advance how secure the Wi-Fi protocol at the event venue will be. Strategic meeting management is introducing more and more organisations into their work. Customisation.

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2020 2019 Negotiating Technology 219

Social Tables

NOVEMBER 23, 2017

Negotiate with vendors. If you have an annual event, try to negotiate a multi-year contract where you get a discount if you commit to exclusively using their business. This not only applies to catering, but also transportation, rental space, floral, hotels, and dining establishments. Consider unconventional venues.

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Event Ideas Food and Beverage Social Media Entertainment 156

PCMA Convene

DECEMBER 9, 2024

Venue sourcing venue affordability, availability, and inflexible hotel staff contribute to the frustration of event planners. Planners expressed disappointment with venues and hotels that have raised fees while simultaneously cutting services, leading to an increased perception of unfairness and dissatisfaction.

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Negotiating 2024 Contracts Transportation 115

SmartMeetings

JULY 25, 2019

All-inclusive properties may seem like the holy grail of venues to meeting planners, and while they can make the planners job a lot easier, they don’t automatically guarantee a high-quality event. During your two- or three-night site inspection and prior to signing a contract, Wendell’s smart tip is “ negotiate, negotiate, negotiate.

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Negotiating Contracts Transportation Insurance 81

Cvent: Event Marketing

MAY 21, 2019

What negotiating with hotels boils down to is synchronized value – in other words, you have what they want (occupied guest rooms, meeting space and food and beverage revenue), and they have what you want (a great hotel at a desirable location). If possible, do your negotiations in person or via a video chat. Food and beverage.

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Negotiating Hotels Food and Beverage Venues 39

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. While some planners look for all-inclusive venues with contracted vendors on site, others prefer to find particular vendors that match their event style and message. Some of the most sought-after event vendors include: Venue managers.

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Contracts Food and Beverage Entertainment Venues 158

Event Planning BluePrint

FEBRUARY 9, 2024

Today, I am sharing some of those insights, particularly focusing on the aspects of vendor and venue selection, negotiation strategies, and understanding contracts—key components that can make or break an event. The Foundation of Memorable Events: Vendors and Venues Selecting the Perfect Venue The venue is the heartbeat of any event.

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Venues Negotiating Contracts Insurance 62

Event Industry News

APRIL 29, 2019

Naturally, organising an event is full of decisions: which venue to choose, the time and date, who to invite. This will save you time and cost transporting all the gear to and from the event and help keep your checklist organised. When it comes to choosing an AV supplier, you may have to choose between an in-house or external supplier.

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Transportation Negotiating Travel Venues 91

GEVME

APRIL 25, 2018

Have you ever successfully negotiated a price with an event vendor before? Corporate events are often organised in foreign cities and countries, which requires you to be super flexible in terms of accommodations and venue booking, finding vendors , exploring the most convenient means of transportation, etc. At the event.

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Social Tables

DECEMBER 27, 2018

For venues and planners, that means looking into the crystal ball to get ahead of event trends and expectations. This leaves hotels and venues in a pickle, as taking these bookings could mean missing out on higher-value events later. Key Takeaway for Venues. Key Takeaway for Venues. Click To Tweet. city-block pop-ups).

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2019 Meetings Hotels Venues 167

Event Marketer

FEBRUARY 22, 2024

Advocacy groups like Transport & Environment and its Travel Smart campaign are actively tracking corporate flying activities and policies, as the group has identified that a 50-percent reduction in business travel from pre-COVID levels is “needed this decade to cap global warming at 1.5 degrees Celsius,” Reuters reported.

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2024 Travel Trade Shows 2023 128

Hubilo Blog

AUGUST 27, 2018

Venues play quite an important role while planning an event. Be it a symbolic or historic, events success can also be measured by the location and the love for the venue that attendees show! Event venue management for events has become a huge deal for the planners. Distance from the Venue. Venue Budgeting.

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Venues Management Food and Beverage Event Apps 80

Planning Pod

APRIL 12, 2020

By giving full consideration to the scope of your event at this stage, you have done the major groundwork for the planning process later on and have made it easier to make decisions regarding budgets, staffing and date and venue selection (which we will discuss next). Step 5 – Book a fitting venue and event date. First the venue.

Food and Beverage 206

Food and Beverage Social Media Insurance Entertainment 206

SmartMeetings

JUNE 16, 2020

For those sourcing events in the short-term, distancing and Centers for Disease Control and Prevention (CDC) guidelines are being built into the RFP, and it is believed there is more room for negotiation now than in future years. These situations are being handled more on a case-by-case basis. Concession Misconceptions.

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Meetings Contracts Insurance Hotels 123

MeetingsNet

NOVEMBER 8, 2022

Hotels are currently in the driver’s seat when it comes to meeting negotiations. In today’s super-heated seller’s market, it pays to book venues as far out as possible. Here are a handful of ideas to help you find a venue that will fit your budget. Creative Venue Cost Cuts. • Tried-and-True Venue Cost Cuts. •

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Venues Negotiating Food and Beverage Contracts 52

EventUp

SEPTEMBER 13, 2019

The venue is just one component of a successful conference, but it may be the most important. Perfect pricing is usually the first thing people think of when making the list of venue “must-have’s.” ” Unfortunately, there’s a lot that goes into setting the price for a venue. Accessibility.

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Conference Venues Wireless Hotels 78

Bizzabo

AUGUST 13, 2018

These 10 tips will help you find the perfect conference venue. 36% of event planners spending most of their budget on the venue , choosing a event space becomes o. To make it a bit easier, here are 10 tips for choosing a great venue for your next corporate event, conference or a trade-show. Source: American Express.

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Venues Conference Food and Beverage 2014 115

Planning Pod

OCTOBER 2, 2024

From vendor and supplier negotiations to technology investments, we’re here to provide actionable tips and insights to help you optimize your financial performance. Vendor and supplier costs Negotiating better deals with vendors and suppliers can be a game changer when it comes to reducing costs. Get started today!

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Negotiating Financial Social Media Transportation 78

PCMA Convene

JULY 29, 2022

The transportation and travel costs have prompted suppliers and planners alike to think critically about smarter ways of moving AV resources. We’re able to know where the equipment is, how long it’s going to be used, when it needs to be at the next venue,” Rissi said. John Rissi. Annette Suriani. Roberta Sumner. Valerie Sumner.

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2019 Transportation Hospitality Travel 124

Event Industry News

JUNE 27, 2018

If you’re looking to make economies in an effort to stretch your allocated budget further, here’s an idea that may not have crossed your mind: could you get the venue for free? Believe it or not, there are many imaginative solutions to finding the perfect venue – you just need to be open minded and persistent enough to find them.

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Venues Negotiating Transportation Consulting 65

SmartMeetings

FEBRUARY 16, 2024

Negotiation experts share tips for building win-win event contracts The ROI is in the details when drafting a vendor contract. The negotiation phase is a good time to ask the hotel partner for ways to save—by using the same AV set-up as an event pre or post to share set-up costs for instance.

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Contracts Negotiating 2024 Hotels 98

SmartMeetings

AUGUST 8, 2019

Be clear about your goals to determine what destinations or venues will be the perfect fit and the right time of year—summer in the U.S. Negotiate Carefully. International contracts for vendors and venues could require different negotiation tactics than in the U.S. is not the warm season in Australia.

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Meetings Negotiating Travel Contracts 85

SpotMe Blog

MAY 31, 2023

You have to consider the costs of: Venue rental Catering Transportation and accommodation for attendees Marketing and promotion Staffing and event production Technology like Wi-Fi, audio/visual equipment, and live streaming The total cost can easily reach tens or even hundreds of thousands of dollars for large events.

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2023 Technology Event Apps Social Media 130

Canadian Special Events

JUNE 9, 2017

ground transportation. I always try to remind my clients about the fact that these riders are considered part of the legal binding contract and they are negotiable as long as we negotiate BEFORE SIGNING. Everything and I mean everything, is negotiable. This may include: hotel rooms. merchandise sales. Hospitality Riders.

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Negotiating Contracts Entertainment Hospitality 40

SmartMeetings

JUNE 3, 2019

When searching for a venue, securing a property with in-house catering gives planners some elbow room—financially and in menu customization. It’s more difficult to negotiate prices with a venue that outsources its food and beverage service, as it doesn’t have much control over food options. Savvy Contract Negotiations.

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Food and Beverage Contracts Negotiating Financial 86

Eventscase Blog

SEPTEMBER 18, 2024

The role encompasses a variety of tasks, from choosing the right venue to managing logistics and crises, ensuring all details are taken care of. Venue Selection and Logistics Choosing the right venue is a key part of an event’s success. Budget Management An effective event organiser knows how to create and stick to a budget.

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Negotiating Contracts Transportation Financial 98

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

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Venues Negotiating Contracts Travel 52

TicketBud

MARCH 22, 2017

If you’ve run an event or managed a venue in the past, you’re likely familiar with the general booking process. Venue and Date. An artist’s fee can also depend on when you want them to appear at your event or venue. That way, you can match what your potential venues have in terms of equipment against what the artist requires.

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Negotiating Travel Contracts Transportation 65

PCMA Convene

MARCH 14, 2018

Attendee numbers in some areas; convention center size in other areas; shuttle transportation to/from venues in large cities. Managing attendee expectations, when they’re used to having something included in their registration fee and the organization now has to cut or reduce what’s included due to rising venue costs.

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Event Industry News

MARCH 6, 2020

Universal Live and The Event House managed to negotiate this and built better relationships with the venue to allow it to alter slightly. The solution and something that both Universal Live and The Event House advocate is a minimum of one site visit, especially if you have never worked in the venue in the past.

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B2C B2B Negotiating Venues 97

QC Event School

JUNE 13, 2022

Choosing a suitable venue. Negotiation Skills. 4 – Negotiation Skills as an Event Planner. In addition to communication skills, the ability to negotiate is another one of the must-have skills every event planner needs. Thus, here are some helpful tips for improving your negotiation skills: Do your research.

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Coterie Spark

APRIL 3, 2023

There are many variables to consider when selecting a venue for your upcoming conference. From picking a host city to setting a budget and understanding the parking situation, here’s an essential venue-shopping checklist we’ve compiled to better detail the process. Lastly, make sure your dream venue actually meets your budget.

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Conference Venues Transportation Negotiating 52

Hubilo Blog

AUGUST 30, 2018

Short lead times and event planners basically revolve around — compromise, negotiations, and smart decisions. According to C&IT magazine’s article , here are a few thoughts expressed by the players in the event industry: Clients, event planners, and venue partners have set the bar at this level collectively by being able to deliver.

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Negotiating Tech Venues Events 80

SmartMeetings

JUNE 13, 2020

You’re supposed to be negotiating one complete document rather than a contract and an addendum. Will the onus be on venues and hotels to follow and enforce physical distancing guidelines put in place by the state or province they’re in? More : Lisa Sommer Devlin on Advanced Hotel Contract Negotiations. More : J.D.

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Contracts Hotels Negotiating Airlines 109

PCMA Convene

NOVEMBER 23, 2021

COP26 is shorthand for the 26th United Nations Climate Change Conference of the Parties, a summit which brought leaders from more than 130 nations together to negotiate a global plan to address climate change. It also was the site for negotiations. People said, ‘If we have to do this, we will — but we cannot negotiate.

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Negotiating Sustainability 2030 Government 98

Social Tables

SEPTEMBER 13, 2017

Mastering the art of negotiation. Regardless of whether you are dealing directly with an artist or an agent, you will likely need to learn to negotiate effectively. If your offers are repeatedly turned down, feel free to withdraw yourself from the negotiation. Beware of additional expenses.

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Entertainment Negotiating Transportation Events 88